Parts and labor on one invoice
Appliance repair invoicing software
Appliance repair invoicing software that turns the finished service call into the bill. The diagnostic fee and the repair are already on it, parts you sell as services ride along, and the homeowner settles it from a text while the washer runs its test cycle.
A short tour of the screens this page describes. It is filmed with our demo pest control company, and every trade runs on the same screens.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
Appliance repair invoice example
A refrigerator repair billed straight from the service call, with the diagnostic fee kept separate from the repair.
Invoice
AR-2207
Due on receipt
Bill to
Owen Feldman
184 Burnett St, Winter Park FL 32789
Diagnostic visit
1
Defrost heater replacement
Labor, 1 hr
Defrost heater, OEM part
1
Haul-away of old part
1
Example with sample data
Diagnostic fee and repair lines
Keep the diagnostic as its own service so it bills even when the customer declines the repair. When they go ahead, the repair and the part are added on site at your list price and sit under it on the same invoice.
Services and pricingParts from your stock
Link a repair service to the parts it uses and every call takes them off your inventory. Their cost sits on the job, so you see what the repair earned after the part.
Inventory and partsPaid before you leave the kitchen
The invoice goes by text and email the moment the call is complete. The customer pays by card on their phone, or the technician logs a cash or check payment on the spot.
Payment linksRepairs under warranty
Each washer, range or fridge can be its own appliance on the customer with a warranty end date, so a callback inside the warranty is spotted before anyone writes a bill for it.
Customer recordsInside the appliance repair invoicing software
What it does
- Invoice made from the service callDiagnostic, labor and parts
- Parts taken off inventoryCost kept on the job, billed as a line
- Payment link by text and emailCard on the customer's phone
- Warranty date on each applianceShown on the job
What it doesn't do
- Manufacturer warranty claimsFiled with the maker yourself
- Card readerCustomers pay from the link
- QuickBooks syncCSV export instead
- Customer financingNot offered
Smarfle vs Housecall Pro for appliances
| Smarfle | Housecall Pro | |
|---|---|---|
| Entry plan | Solo $19, 1 user | Basic $79, 1 user |
| Mid plan | Starter $99, 5 users | Essentials $189, 5 users |
| Equipment or unit records per customer | Yes | Limited |
| Guided onboarding with an implementation contact | No | Yes |
| Answers your phone without a paid add-on | Yes | No |
Appliance repair invoicing pricing
Invoices, payment links and parts tracking come with every plan, and each invoice sent by text is 3 cents from the wallet.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
What appliance shops ask about invoices
Is there an invoice app for appliance technicians?
Can I bill the diagnostic if the customer declines the repair?
How do parts end up on the invoice?
Can I see what a repair made after parts?
Do technicians see what customers are charged?
Can a landlord pay for a tenant's repair?
What happens with a callback under warranty?
Can I start small with one van?
More appliance repair software
Invoicing for similar trades
Try appliance repair invoicing software free
14 days with every feature on your real appliance repair work. No credit card.