Appliance Repair Invoicing Software
From WO marked complete to invoice in customer's inbox in 30 seconds. Parts + labor + diagnostic fee all pre-fill from the work order so nothing slips.
22
8
61
$31,400
Beverly Tran
Refrigerator Compressor Repair
Greg and Mia Hollister
Washer Drum Replacement
North Shore Bistro
Commercial Dishwasher Service
Where appliance repair invoicing breaks down
The day-to-day friction every appliance repair owner recognizes.
Parts not on the invoice — under-billed
Tech logs parts on paper, office types invoice, parts get missed. Smarfle pulls parts from the WO automatically.
Diagnostic fee + repair line item confusion
$80 diagnostic + $250 repair on one invoice. Without templated line items, customer disputes 'what did you charge me for again?'.
Warranty + customer-paid lines mixed together
Warranty work eaten by you, customer-paid lines billed to them — without separate line items the invoice gets confusing.
How Smarfle handles appliance repair invoicing
One-click invoice from work order. Stripe payment links built in. Aging report + auto-send reminders.
One-click invoice from work order
Mark a job complete and Smarfle pre-fills the invoice with the service, billable hours, parts used, and any expenses logged. You review, hit Send, customer gets it in 30 seconds.
Email + SMS + PDF send
Invoice goes to the client via email (with PDF attached + a Pay Now link) and optionally SMS. Owner sees Sent / Viewed / Paid status updates as the client interacts.
Embedded payment link
Every invoice ships with a Stripe-hosted Pay Now button. Client clicks, enters card or bank, payment lands in your account. CRM auto-marks the invoice paid, sends a receipt.
Aging report (0-30 / 30-60 / 60+)
See exactly which clients owe what, how long it's been overdue, total outstanding. Filter by client, sort by amount or age. Bulk-send reminders from the same screen.
Per-org invoice prefix + branded PDF
Invoices read 'RATHLY-00007' instead of generic 'INV-00007'. PDFs include your logo, address, payment terms, and notes. Numbers are sequential — no duplicates.
One-click invoice from work order. Stripe payment links built in. Aging report + auto-send reminders.
From WO marked complete to invoice in customer's inbox in 30 seconds. Parts + labor + diagnostic fee all pre-fill from the work order so nothing slips.
Other tools appliance repair owners need
Smarfle is one CRM that ships invoicing software alongside everything else you run.
Appliance Repair CRM
The full CRM with everything else.
Appliance Repair Scheduling Software
Built into the same appliance repair CRM.
Appliance Repair Dispatch Software
Built into the same appliance repair CRM.
Appliance Repair Billing Software
Built into the same appliance repair CRM.
Plans that grow with your appliance repair business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Appliance Repair Invoicing Software CRM questions
Ready to run your appliance repair business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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