Fleet and mobile wash invoices

Car wash invoicing software

Car wash invoicing software for mobile washes and fleet contracts. Each wash is priced per vehicle and size, a dealer's or a fleet's month of washes goes on one invoice, and drivers who book a single wash pay from a text.

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Fleet wash invoice example

A month of on-site washes for a delivery fleet, gathered onto one invoice.

Smarfle · Fleet invoice

Invoice

CW-0410

Net 15

Sent · awaiting payment

Bill to

Sunline Courier Co.

Attn. fleet manager · 85 Industrial Pkwy, Orlando FL 32824

Exterior wash, cargo van

24

$720.00

Exterior wash, box truck

8

$400.00

Interior wipe-down

10

$150.00
Total due$1,270.00
Emailed to accounts payablePay by ACH

Example with sample data

Priced per vehicle and size

Sedans, SUVs, vans and box trucks each get a wash price. The detailer enters how many of each were washed on the visit, and the invoice multiplies them out.

Services and pricing

A month of washes, one bill

Choose every wash for a fleet or dealer in the month, and they land on one invoice with each visit's lines, so accounts payable approves a single bill.

Invoicing

Vehicles on the account

Save each fleet vehicle on the account by name, make and model, and link a wash to the vehicle it was for when the fleet manager needs a per-van history.

Customer records

ACH for fleets, cards for drivers

Fleet accounts pay by bank transfer, with Stripe's fee capped at $5. A driver who booked one mobile wash pays by card, with room to tip the detailer if tips are on.

Payments

Car wash invoicing features

What it does

  • Price by vehicle typeCount per visit
  • Monthly fleet invoiceSeveral washes, one bill
  • Fleet vehicles on recordLink washes per vehicle
  • Tips on single washesWith card payments

What it doesn't do

  • Tunnel point-of-saleKeep your wash POS
  • License plate recognitionEnter plates by hand
  • Wash club membershipsRecurring plans on billing
  • QuickBooks syncCSV files

Car wash invoicing pricing

Fleet invoices and payment links come on every plan, and Smarfle adds 0.5% to each online payment.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Car wash invoice questions

Yes. Book washes, bill them from the phone and take card payments with tips.
Yes. Select the month's washes for that account, and one invoice lists them all.
Yes. Each vehicle type is its own service with its own price.
Yes. Save the fleet's vehicles on the account and link each wash to the right one.
No. Smarfle bills booked and fleet washes; drive-through sales stay on your POS.
Yes. Drivers sign up for the club from your portal login, and Stripe bills them every month.
No. Detailers see the vehicles and the location, and pricing stays with the office.
Yes. Add the fleet manager as a contact on the account, and invoice emails copy them.

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