Handyman CRM software
Handyman CRM software to replace the text thread, with online booking, a record of the work at every property, and the card taken before you pack up.
18
6
$8,740
9
Teresa Blackwood
Drywall Patch and Paint
Phil Castano
Door and Hardware Install
Yvonne Strickland
Fence Gate Repair
Software a handyman business runs on
Right now the business lives in a text thread and a notes app. Smarfle replaces both. Jobs book online, every property keeps a record of what you did there, and the card is taken before you pack up. Working alone or with three helpers, it is the same system.
Handyman scheduling software
You lose work because you cannot answer the phone from the top of a ladder. Smarfle takes the booking while you are on the job, sizes it to the type of work, and reminds the customer the night before so the slot is a paid hour rather than a drive.
Learn moreHandyman dispatch software
Most of your unpaid hours are spent behind the wheel getting from one property to the next. Smarfle lays the day out in the order that keeps the van moving forward, and everything you need for each job is on the phone in your pocket.
Learn moreHandyman billing software
Your property managers want one predictable bill, not a month of separate paperwork. Smarfle holds the account's terms and cadence so every job at that address closes into a single statement they can approve once.
Learn moreHandyman invoicing software
You front the materials on every supply run and charge back maybe half of them. Smarfle attaches the receipt to the job so it rides onto the invoice with the hours, and bundles a month of small jobs for a property manager onto one document.
Learn moreThe growth side, built in
Handyman call tracking
Punch-list customers call with five small jobs at once. Tracked calls keep every detail on the record, and missed ones get texted back before lunch.
Reviews and Google Business Profile
Handyman work is a trust purchase. Automatic review requests after each visit compound into the neighborhood reputation that fills next month.
Website and lead follow-ups
Photo-attached job requests from your website land in the CRM, and follow-ups revive the homeowners who 'will call back after the holidays.'
CRM plans that grow with your handyman business
All plans include a 7-day free trial. No credit card required.
Solo
Sole operators getting started
- 1 user
- Up to 100 clients
- 1 GB storage
- Public booking link + calendar
- Client management
- Work orders with photos
- Invoices + Stripe payments
- Activity log, tags, custom fields
- Mobile PWA + CSV import/export
Starter
Small teams adding tools and growth
- Up to 5 users (1 owner + 4 techs)
- Up to 200 clients
- 1 GB storage
- Everything in Solo
- Voice AI receptionist (usage-based)
- GMB rank tracking
- Search Console integration
- API access + webhooks
- Branded client portal
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- AI work order summaries
- GBP Posts + Dashboard
- Workflows automation
- Website builder + AI content
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Higher AI credit limits
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
What an inefficient handyman business looks like
Running everything from your phone works until it does not, and then it is the job you forgot, the price you cannot remember quoting, and the invoice you never sent.
Scheduling is done over text and gets messy
When booking and rescheduling happens across texts, voicemails, and memory, double-bookings happen and appointments get forgotten. Clients lose trust when you show up on the wrong day or not at all.
Collecting payment takes too long
Many handymen still collect cash or wait for checks. Chasing payment after a job is done costs time and creates awkward conversations that could be avoided with a simple online payment link.
No record of what you did for each client
When a client calls back six months later asking about a repair you made, you have no notes, no invoice copy, and no record of what was done. This makes callbacks and warranty conversations difficult.
Every handyman call, handled your way
Working alone means the phone competes with the job. Set the line to text back while you work and the replies arrive as leads you deal with between stops.
Plain forwarding
$0.04/min
Just rings your phone. Every call logged as answered or missed.
Forward with call tracking
$0.10/min
Rings your phone. Recorded, transcribed, summarized, and logged to the customer record.
Busy message + text-back
~$0.05/call
Plays your message, hangs up, and texts the caller. Replies land in your Inbox as leads.
AI receptionist
$0.25/min
The AI answers, qualifies the caller, and books the job. Great after hours if you want it.
Spam screening is included in every mode
Turn it on and unknown callers hear one sentence and press a key before the call connects. Dialer software does not press keys, so it never reaches you. How screening works
- Your customers skip it. Known clients and callers on mobile numbers are never screened.
- You are not billed for it. Screened, silent, and blocked calls cost nothing.
- One blocklist. Block a number once and it stops calling and texting.
Curious how the AI option sounds? Call (866) 355-9645 and try booking a consultation with it.
How a handyman job flows through Smarfle
A text-sized job still needs a record and a payment. This is how one moves from request to paid.
- 1
Job request lands
The job request arrives by web form, or the call is captured by whichever mode is covering your line. Address and scope land on the record either way.
- 2
Office books the right slot
Pick service type and date on the calendar. Work order captures task list, materials needed, and any photos the customer sent.
- 3
You get the day's route
Route optimization batches nearby jobs into a multi-stop day. Each stop shows scope, photos, and customer notes on your phone.
- 4
Job done with photos + checklist
Logs of work performed, photos before/after for proof, checklist of completed items, time tracking, and parts pulled from inventory.
- 5
Invoice + review request automatic
Auto-invoice with Stripe payment link the moment the work order is marked Completed. Review request goes out via workflow automation.
Same flow for every handyman business, only the terminology and details change.
Who Smarfle is built for in handyman work
It depends who you invoice. If the homeowner pays you directly, this fits. Working purely as a sub for builders is a different job with different problems.
We built this for you if...
Tap the ones that resonate
This probably isn't for you if...
And that's okay
Everything Smarfle does for a handyman business
You are the whole business. Booking the work, getting paid for it, and keeping customers coming back all land on you. Nobody else is going to do them.
Mobile job scheduling
Book every job into a calendar with date, time, address, and description. View your full week from your phone and avoid double-bookings.
Job notes and photos
Snap photos of finished work and add notes before you leave. Every job is documented for warranty protection and client confidence.
Automatic appointment reminders
A text goes out ahead of the visit without you remembering to send it, so the customer is home and the gate is open when you pull up.
How a handyman CRM handles many addresses
A pipeline wants a deal, a stage and a forecast. You want a list of houses you can sort, a card you can charge without a conversation, and a way to text forty people at once. One record has to do all three.
One person can hold a hundred addresses in their head, which is exactly the number where that stops working.
One filter for rentals and repeats
Landlords, the repeat properties whose quirks you already know, and the accounts that always pay on the day are three different kinds of work. Name a label for each, give it a color, apply it where it fits, and your roster narrows to whichever kind you want on screen.
No more asking for the number
Your repeat customers keep a card saved with Stripe, and standing work bills on the day it is due. A cleared charge writes the paperwork itself, so getting paid is no longer a task waiting for you once the work is finished.
Reach a quiet week's worth of customers
When the calendar thins out you can select past customers by tag, status and where they live rather than scrolling through your phone. Check the names, press send a single time, and delivery is reported for every number on it.
For when one van becomes three
Growing past yourself usually means a second everything, but a new location here simply carries the helpers, calendar and phone line that belong to it. One control narrows the entire account to whichever location you want to look at.
Get more customers for your handyman business
Handyman lead generation
Handyman work runs on repeat customers in a tight radius. Smarfle sends homeowners near you with the job already described. You can tell in seconds whether it is worth the stop. The ones you do not want cost nothing.
Flat pricing per accepted lead
Handyman leads run about $15 each. You see the job and the ZIP first, then accept or pass free. No monthly lead budget, no bidding wars.
When leads start
We expand the directory around every business that joins, and Google needs time to rank new pages, so plan for up to two months before leads ramp up. You pay per lead, never for waiting. A Google Business Profile with real reviews brings them sooner.
Requests arrive pre-qualified
Every quote request already answers what type of work and how big is the job, so your callback quotes instead of interviews.
Fair by design
Your existing customers and repeat requests are always free, and a bad lead can be disputed with a refund to your wallet.
Solo operators ask these before paying for software
Related industries
Other trades using Smarfle to run their book of business.
Switching to Smarfle from another handyman CRM?
No help desk maze here. A person on our end takes what you already keep, a customer list and a price sheet, turns it into an import and loads it, then puts any helper you work alongside on the account. That person sits in the US.
Why businesses stay
Who you are buying from
We answer requests the same day. If your business needs a new feature, or an existing one changed, it gets built fast, often by the next day. Ihor Lavrenenko puts his name on this product: he has helped hundreds of local businesses grow, and Smarfle is how that experience shows up in your operation every morning.
Ready to run your handyman business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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