More booked jobs, fewer unpaid invoices
Handyman CRM software
Handyman CRM software to replace the text thread, with online booking, estimates, a record of the work at every property, and the card taken before you pack up.
Handyman CRM and business software. Turn a customer's to-do list into one job, track time and parts, add work on site, apply a discount and see the profit on the job.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
Handyman business software for scheduling, estimates and payments
You book jobs, do the work and get paid, often in one day. Smarfle gives you online booking, the history of every address and payment before you pack up.
Handyman scheduling software
Customers pick a time from your booking page instead of a text thread, and they get a reminder before you arrive.
Handyman dispatch software
When a helper joins, drag jobs between you on the board, and each phone lists the day's stops in order.
Handyman billing software
Rental owners on a monthly maintenance plan pay from a saved card each cycle, with no invoice to chase.
Handyman invoicing software
Materials, trip fee and hours become invoice lines from the job, and the customer pays by card or Zelle on the spot.
Handyman call tracking
Most handyman jobs go to whoever calls back first. Calls are recorded, and the ones you miss on a ladder get a text.
Reviews and GBP
Each finished job sends a review request, and those reviews decide who wins handyman near me searches.
Website and lead follow-ups
Your website's request form fills the schedule directly, and estimates that stall get automatic nudges three and seven days later.
Revenue and payment reports
See revenue, payments and lead sources for the whole business or for each branch.
Handyman CRM plans that grow with your business
All plans include a 14-day free trial. No credit card required.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
Estimate your monthly bill
Your team, clients and jobs, with texts, emails and calls at their real rates.
Your business
Move the sliders. Nothing is sent anywhere and no email is asked for.
Assumes each job sends 2 texts out, gets 1 reply back and 2 emails, and that a tracked call runs 3.5 minutes. Text more than that and you pay more; text less and you pay less. Nothing here is an allowance you lose.
Your estimate
Recommended plan
Starter$99/mo
Usage this month
- 120 texts out× $0.03 = $3.60
- 60 replies in× $0.03 = $1.80
- 120 emails× $0.01 = $1.20
About $1.76 per job
14 days free, no card needed
Three handyman business problems Smarfle fixes
Scheduling over text threads
Customers book from your page into open times, and the job lands on your calendar with their address and photos.
Payment that takes weeks
The invoice goes out when you finish, and the customer pays from a link before you load the van.
No record of past work
Every job keeps its notes, photos and invoice on the customer, so the deck you built two summers ago is easy to find.
Four ways to answer handyman calls
Set the number to text back or let the AI answer while your hands are full, and every call lands on the customer.
Plain forwarding
$0.04/min
Rings your phone, and every call is logged as answered or missed.
Forward with call tracking
$0.10/min
Rings your phone; calls are recorded, transcribed and saved to the customer.
Busy message and text-back
~$0.05/call
Plays your message, then texts the caller. Replies land in your Inbox.
AI receptionist
$0.25/min
The AI answers, qualifies the caller and books the job, day or night.
Spam screening comes with every mode. Unknown callers press a key before the call connects, and screened calls cost nothing. How spam screening works
Curious how the AI option sounds? Call (866) 355-9645 and try booking a consultation with it.
How a handyman job flows through Smarfle
A typical handyman service call, often finished the same day.
- 1
Fix-it request
A booking, call or text becomes a job with the address, the task list and any photos the customer sent.
- 2
Booked into a gap
Drag it into an open slot on the calendar, and the customer gets the time by text.
- 3
Driving over
Tap On my way and the customer is texted, then the stops open in your maps app.
- 4
Repair done
Materials, hours and photos go on the job, and anything the customer adds joins the list.
- 5
Paid in the driveway
The customer signs off, pays by link before you leave, and a review request follows.
Watch a job go from booking to invoice
The full work order flow, then short tours of routes, recurring plans and reports.
Routes · 1:13
Recurring plans · 1:31
Reports · 1:34
The videos are filmed with our demo pest control company. Every trade runs on the same screens.
Handymen and small teams Smarfle suits
Solo handymen and small teams that want booking, records and payment in one login.
A good fit if
- Bookings live in text threads and sticky notes.
- Invoices go out days after the job is done.
- Repeat customers ask what you did last time.
Probably not a fit if
- You only work for one contractor who bills the customer.
- You need payroll for a large crew.
- You never invoice or take card payments.
Everything Smarfle does for a handyman business
Profit on every fix-it job
Materials, expenses and the invoice total sit on each job with the profit worked out, so you see which work is worth taking.
A customer page with no password
Each customer gets one link with past jobs, photos, invoices and receipts, so landlords stop asking for copies.
Saved cards for rental owners
Text a landlord a link to save a card, then charge it from each invoice without asking for the number again.
Tags you can filter by
How a handyman CRM handles many addresses
Many addresses, many small jobs, one person answering the phone. Tags, dated follow-ups, quiet-week texts and helper logins keep it straight.
One filter for rentals and repeats
Tag customers as landlord, repeat or rental, then filter the list by tag to see every property you look after.
Follow-ups with a due date
Add a task on a customer, like call back Friday, with a due date and owner, and it waits on the dashboard.
Reach a quiet week's worth of customers
Pick past customers by tag or area, preview the list, and send one text offering the open days on your calendar.
For when one van becomes three
Add helpers with their own logins, and each sees only their jobs and those customers, never your prices.
Get more customers for your handyman business
Handyman lead generation
Handyman work runs on repeat customers in a tight radius. Smarfle sends homeowners near you with the job already described. You can tell in seconds whether it is worth the stop. The ones you do not want cost nothing.
Flat pricing per accepted lead
Handyman leads run about $20 each. You see the job and ZIP first, then accept or pass free, with no lead budget or bidding.
When leads start
Google needs time to rank the pages we add around you, so plan for up to two months. You pay per lead, never for waiting.
Requests arrive pre-qualified
Each request comes with the customer's answers to “What type of work?” and “How big is the job?”, so your callback quotes the job instead of interviewing.
Fair by design
Your existing customers and repeat requests are always free, and a bad lead can be disputed for a wallet refund.
Solo operators ask these before paying for handyman software
It is me and a van. Is this too much system?
Is there a handyman app I download from the App Store?
Can I put materials and my hours on the same bill?
I do my own books in QuickBooks. Does this hook into it?
Jobber and Housecall Pro come up every time. Why this?
Is there something priced for one person with a van?
Can I quote a job from photos the customer sends?
Do I need a business phone number?
Related industries
Other home service businesses with a similar workflow. See CRM for home services
Remodeling CRM
Larger home projects with deposits and staged billing.
General contractor CRM
Crews and subcontractors on multi-week projects.
Painting CRM
Interior and exterior work booked by quote.
Switching to Smarfle from another handyman CRM?
Your customers, services and past jobs are imported for you, so the history from your old app or spreadsheet is there on day one.
- Comes across
- Customers, services with prices, past jobs with their dates and prices, and products in stock.
- Set up fresh
- Recurring plans and saved cards, since card numbers never move between systems.
- Stays in your old system
- Past invoices, so export them as a file before you cancel.
Why businesses stay
Who you are buying from
Ihor Lavrenenko, founder of Smarfle and author of Rank, Ring, Repeat, a local SEO guide for business owners, puts his name on this product after helping hundreds of local businesses grow. Ask for a feature or a change and it is often built by the next day.
- Rathly LLC, Orlando, Florida
- Patent pending
- Same-day support answers
Try Smarfle free for 14 days
No credit card. Import your customers and book the next repair visit today.
14 days free · No credit card · Cancel anytime