Architecture Firm Software That Keeps Projects Moving to Completion
Stop losing billable time to disorganized project files and permit delays. Smarfle keeps your phases on track, your team coordinated, and your invoicing current.
9
4
$94,000
6
Riverside Mixed-Use Development
Design Development Phase
Patel Residence Renovation
Construction Documents
Beacon Street Office Build-Out
Construction Administration
Lakewood Community Center
Schematic Design
Sound familiar?
Permitting Timelines Are Unpredictable and Untracked
Permit applications, revisions, and approvals move at the pace of local government. Without a system tracking submission dates, revision requests, and approval status, projects stall and clients get frustrated by the lack of updates.
Design Revisions Pile Up Without Clear Scope Boundaries
Clients request changes to floor plans, elevations, and materials. Each revision feels small in isolation, but collectively they represent significant unbilled work. Your team delivers value that never appears on an invoice.
Multi-Phase Projects Lose Momentum Between Stages
A project moves from schematic design to design development to construction documents, but the handoff between phases is messy. Tasks from the previous phase bleed into the next, timelines slip, and the overall project schedule expands.
Built for architecture businesses
Not a generic CRM. Every feature is tailored to how architecture companies actually work.
Multi-Phase Project Management
Create projects with defined phases: schematic design, design development, construction documents, permitting, and construction administration. Track progress through each phase with clear milestones.
Phase-Based and Hourly Invoicing
Generate invoices at phase completion or from logged hours. Billing stays tied to project progress so revenue arrives as work is delivered, not months after.
Client Portal for Design Reviews and Approvals
Clients log in to review design progress, approve phases, and see their project timeline. Feedback is centralized and approvals are documented for your records.
Team Assignment and Project Coordination
Assign architects, drafters, and coordinators to projects. See workload across the firm and ensure no one is overloaded while others sit idle.
Project Revenue and Utilization Reports
Track revenue per project, architect, and service type. Compare estimated vs actual hours to improve your proposals and ensure every project is profitable.
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Phase Tracking From Concept Through Construction Administration
Every project phase has defined deliverables, review milestones, and billing triggers. You see exactly where each project stands in the design process, which phases are approaching their deadlines, and where client approvals are needed to keep moving forward.
Everything your architecture business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Project Phase Dashboard
See every project with current phase, milestones, team assignments, and next deliverable due. Filter by architect, project type, or phase to focus your attention.
Permit Tracking
Log permit submissions, track review periods, document revision requests, and record approvals. Know the status of every permit across all active projects.
Design Review Workflow
Post design deliverables to the client portal for review. Track client feedback and approvals per phase so every decision is documented.
Team Workload View
See assignment distribution across architects, drafters, and coordinators. Balance workload during busy periods and plan capacity for incoming projects.
Plans that grow with your architecture business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Architecture CRM questions
Ready to run your architecture business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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