Architecture Firm Software That Keeps Projects Moving to Completion
Stop losing billable time to disorganized project files and permit delays. Smarfle keeps your phases on track, your team coordinated, and your invoicing current.
9
4
$94,000
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Riverside Mixed-Use Development
Design Development Phase
Patel Residence Renovation
Construction Documents
Beacon Street Office Build-Out
Construction Administration
Lakewood Community Center
Schematic Design
Where architecture businesses lose time and money
The day-to-day friction every architecture owner recognizes.
Permitting Timelines Are Unpredictable and Untracked
Permit applications, revisions, and approvals move at the pace of local government. Without a system tracking submission dates, revision requests, and approval status, projects stall and clients get frustrated by the lack of updates.
Design Revisions Pile Up Without Clear Scope Boundaries
Clients request changes to floor plans, elevations, and materials. Each revision feels small in isolation, but collectively they represent significant unbilled work. Your team delivers value that never appears on an invoice.
Multi-Phase Projects Lose Momentum Between Stages
A project moves from schematic design to design development to construction documents, but the handoff between phases is messy. Tasks from the previous phase bleed into the next, timelines slip, and the overall project schedule expands.
Built for architecture businesses
Not a generic CRM. Every feature is tailored to how architecture companies actually work.
Multi-Phase Project Management
Create projects with defined phases: schematic design, design development, construction documents, permitting, and construction administration. Track progress through each phase with clear milestones.
Phase-Based and Hourly Invoicing
Generate invoices at phase completion or from logged hours. Billing stays tied to project progress so revenue arrives as work is delivered, not months after.
Client Portal for Design Reviews and Approvals
Clients log in to review design progress, approve phases, and see their project timeline. Feedback is centralized and approvals are documented for your records.
Team Assignment and Project Coordination
Assign architects, drafters, and coordinators to projects. See workload across the firm and ensure no one is overloaded while others sit idle.
Project Revenue and Utilization Reports
Track revenue per project, architect, and service type. Compare estimated vs actual hours to improve your proposals and ensure every project is profitable.
Specialized architecture solutions
The workflows every architecture business lives or dies by — each with a dedicated guide.
Architecture Scheduling Software
Shared calendar with public booking, recurring sessions, and auto-reminders that cut no-shows in half.
Learn moreArchitecture Billing Software
Recurring billing on auto-pilot. Save customer cards, auto-charge subscriptions, no chasing payments.
Learn moreArchitecture Invoicing Software
One-click invoice from completed work. Stripe payment links, aging report, automatic reminders.
Learn moreIs Smarfle the right fit for your architecture business?
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Phase Tracking From Concept Through Construction Administration
Every project phase has defined deliverables, review milestones, and billing triggers. You see exactly where each project stands in the design process, which phases are approaching their deadlines, and where client approvals are needed to keep moving forward.
Everything your architecture business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Project Phase Dashboard
See every project with current phase, milestones, team assignments, and next deliverable due. Filter by architect, project type, or phase to focus your attention.
Permit Tracking
Log permit submissions, track review periods, document revision requests, and record approvals. Know the status of every permit across all active projects.
Design Review Workflow
Post design deliverables to the client portal for review. Track client feedback and approvals per phase so every decision is documented.
Team Workload View
See assignment distribution across architects, drafters, and coordinators. Balance workload during busy periods and plan capacity for incoming projects.
How an architecture project flows through Smarfle
From feasibility to permits — multi-month projects coordinated end-to-end.
- 1
Lead from referral or RFP
Web form, AI receptionist, or referral. Each becomes a client record with project type, site, and budget tier.
- 2
Programming + fee proposal
Calendar slot for site visit. Proposal built from line items (programming, schematic, design dev, CDs, CA).
- 3
Contract + phased work tracked
Contract via e-sign, deposit via Stripe payment link, project becomes a multi-phase work order with milestones for each design phase.
- 4
Drawings + permits + reviews
Time tracking per discipline against billable hours, expenses for permit fees and consultants, drawings attached to the client record.
- 5
Phased invoicing + close-out + review
Phased invoices via Stripe payment links, final invoice on CA close-out, review request after substantial completion.
Same flow for every architecture business — only the terminology and details change.
Stop losing architecture project leads to faster firms
RFPs and referrals come in randomly. You're in design reviews and CA meetings — no one picks up. The qualified $50K+ project goes to the firm that answered.
How AI Receptionist works- Referrals from past clients calling at irregular hours
- RFP calls from developers needing fast intake
- Insurance / damage projects with urgent assessment needs
- Pre-purchase feasibility-study calls from prospective buyers
- AI captures project type, site address, and budget before booking
Always on. Never misses an after-hours architecture call.
Plans that grow with your architecture business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Architecture CRM questions
Ready to run your architecture business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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