Accounting invoicing software
You work faster than you record during season, and then set the fee from memory in April. Smarfle tracks hours against the client file as you go and keeps filing costs on their own lines, so your fee carries the work rather than someone else's charges.
7 days free · No credit card · Built in Florida
Invoice
INV-00142
Issued recently
Bill to
Sarah Johnson
123 Oak Street, Orlando FL 32801
Labor. 2.5 hours @ $95/hr
Parts. Replacement components
Service call · diagnostic
Real Smarfle UI · Live data from your accounting CRM
Why generic invoicing software fails accounting owners
Generic invoicing tools weren’t built for accounting. Smarfle was.
Generic invoicing software
What everyone else gives you
- Time is recorded loosely, so fifteen minutes at a time leaks away
- The lag between filing and billing costs you a month of cash
- Disbursements and third-party fees are folded into your own service line
Smarfle for accounting
Built for your actual workflow
- Hours log against the engagement as the work happens and gather into the next document
- The fee is raised from the client file at the moment the work is handed over
- Money you paid out appears as its own named line, separate from your labor
How accounting invoicing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Time tracked against the client file
Hours attach to the client as work proceeds, which is the only reliable way to know what a return actually cost you to produce.
- 2
Third-party filing costs logged separately
Fees paid on the client's behalf sit as their own entries rather than quietly reducing your margin inside a single fee.
- 3
Fee assembled at delivery
The invoice is built when the work is handed over, using the hours on the file, rather than being set from memory weeks later.
- 4
Your fee and their costs shown apart
The client sees what they paid you and what you paid out, which is what stops a filing fee looking like an unexplained rise in your price.
- 5
Invoice goes out with the deliverable
The bill arrives alongside the work rather than trailing it, which is the difference between a fee that feels earned and one that feels like an afterthought.
- 6
Payment link attached to the document
The client settles from the email while the value of the work is still obvious to them.
Where accounting invoicing breaks down
The friction every accounting owner recognizes.
The work happens faster than the recording
During season the priority is getting returns out the door. Time goes unlogged, and a fee gets set in April from a memory of how long something took in February.
Filing fees paid for a client come out of your margin
Charges settled on a client's behalf are small and frequent. Folded into one fee they look like your price going up, and they quietly reduce what you actually earned.
The relationship is annual and the cash is seasonal
Twelve months of availability against one concentrated billing window. The rest of the year is spent answering questions for nothing, and the fee has to carry all of it.
350 hours rebuilt in April
One hundred and eighty clients in season, each carrying one to three hours that got written down after the fact, is about 350 hours being rebuilt from memory at the moment the fee is set. Memory rounds down. Logged against the file as the work happens, the fee reflects what the season actually took.
180
Clients in season
1-3 each
Hours logged late
~350
Hours reconstructed
Based on typical accounting operations. Your numbers may vary.
Features powering accounting invoicing
Each one a deep-dive in its own right.
Every client as a file
Entities, contacts and the work you have done for them sit in one place, so a partner picking up a client does not begin by reading a mailbox.
Learn moreDeadlines as your own fields
Year ends, filing dates and entity numbers are fields your firm defines, so the list you run the season from is in the system rather than beside it.
Learn moreDocuments exchanged without email
Signed engagement letters and completed returns keep to the client record, so a request for last year's filing does not become an attachment hunt.
Learn moreSeason reminders fire on the date
Messages go out ahead of a deadline you set, so the chase for missing records starts three weeks early instead of the week it is due.
Learn moreAccounting invoicing software questions
Moving your accounting invoicing software off another tool?
Most accounting businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other accounting tools
Smarfle ships invoicing software alongside the rest of your CRM.
Invoicing software for other industries
Same invoicing engine, tuned for each vertical.
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