Window cleaning CRM software
Window cleaning CRM software for routes that only pay when they stay full, with recurring visits that regenerate and invoices that leave as the job ends.
67
14
$5,840
4
Parkview Condos
Monthly Exterior Clean (32 units)
Harris Residence
Quarterly Interior and Exterior
Downtown Law Office
Bi-Monthly Storefront
Elm Street Medical
Annual High-Rise Exterior
Software a window cleaning business runs on
Smarfle keeps a seasonal route full by regenerating the recurring visits and grouping the day by neighborhood so crews drive less. The invoice goes out as the job ends rather than on Friday, on one ladder or eight crews.
Window cleaning scheduling software
Every residential customer on a quarterly cycle needs four dates from you, and the fourth is the one that quietly never gets made. Smarfle creates the whole year from the agreement, so the customer who signed in January is still on the calendar in October.
Learn moreWindow cleaning dispatch software
Not every technician can take every property, so who you send is a skills question before it is a geography one. Smarfle holds both, ordering the round for the least driving while making sure the person sent can actually finish the job.
Learn moreWindow cleaning billing software
Your commercial round is a set of agreements with different cadences and different terms, closed by hand each month. Smarfle holds each account's schedule and terms on the client, so the month ends itself instead of being assembled building by building.
Learn moreWindow cleaning invoicing software
You and the customer are arguing about how many windows were cleaned, which is really an argument about money. Smarfle records the count and any screen work at the property and invoices each commercial building separately, so the arithmetic is on the page.
Learn moreThe growth side, built in
Window cleaning call tracking
Route-day calls go unanswered on ladders. Tracking records them, and missed-call text-backs book the estimate before the caller moves on.
Reviews and Google Business Profile
Streak-free glass earns reviews when the ask arrives the same afternoon. The rating compounds into route density on your best streets.
Website and lead follow-ups
Story-count quotes on your website book residential work instantly, and seasonal reminders refill the route every spring and fall.
CRM plans that grow with your window cleaning business
All plans include a 14-day free trial. No credit card required.
Solo
Sole operators getting started
- 1 user
- Up to 500 clients
- 1 GB storage
- Public booking link + calendar
- Client management
- Work orders with photos
- Invoices + Stripe payments
- Voice AI receptionist (usage-based)
- AI drafts + work order summaries
- GMB rank tracking + Search Console
- GBP Posts + Dashboard
- API access + webhooks
- Mobile PWA + CSV import/export
Starter
Small teams adding tools and growth
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
- 3 GB storage
- 2 branch locations
- Everything in Solo
- Website builder + AI content
- Your own domain on that website
- Branded client portal
Professional
Growing service businesses
- Up to 10 users
- Up to 5,000 clients
- 5 branch locations
- 10 GB storage
- Everything in Starter
- Manager role (up to 2)
- 50 saved email templates
Business
Multi-location operations
- Up to 30 users
- Up to 10,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Manager role (up to 5)
- Priority support
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
What an inefficient window cleaning business looks like
Small tickets leave no room for waste, which makes an empty slot or a long drive cost proportionally more here than in almost any other trade.
Recurring schedules get lost in the shuffle
Some clients want monthly exterior cleans, others want quarterly inside and out. Tracking who is due when across hundreds of properties using calendars or memory means clients get skipped, complain, and cancel their contract.
Routes are inefficient and cost you hours
Crews drive across town between jobs because nobody grouped the stops geographically. Those extra miles add up to lost labor hours, higher fuel costs, and fewer jobs completed each day.
Invoicing happens days after the work
Crews finish their route, come back to the office, and someone manually creates invoices from the job sheets. Clients get billed days late, and some jobs slip through without ever being invoiced.
Every window cleaning call, handled your way
You choose what happens on each call without being tied to the phone. Text-back turns a missed call into a lead in your Inbox, and the AI books outright if you would rather it did.
Plain forwarding
$0.04/min
Just rings your phone. Every call logged as answered or missed.
Forward with call tracking
$0.10/min
Rings your phone. Recorded, transcribed, summarized, and logged to the customer record.
Busy message + text-back
~$0.05/call
Plays your message, hangs up, and texts the caller. Replies land in your Inbox as leads.
AI receptionist
$0.25/min
The AI answers, qualifies the caller, and books the job. Great after hours if you want it.
Spam screening is included in every mode
Turn it on and unknown callers hear one sentence and press a key before the call connects. Dialer software does not press keys, so it never reaches you. How screening works
- Your customers skip it. Known clients and callers on mobile numbers are never screened.
- You are not billed for it. Screened, silent, and blocked calls cost nothing.
- One blocklist. Block a number once and it stops calling and texting.
Curious how the AI option sounds? Call (866) 355-9645 and try booking a consultation with it.
How a window cleaning job flows through Smarfle
A recurring route job runs the same way every time, from the quote through to the invoice sent from the driveway.
- 1
Route quote requested
The quote request captures property type, story count, and access notes, whether it arrived through the form or over the phone.
- 2
Recurring service scheduled
Quarterly / semi-annual / annual contracts auto-generated via recurring work orders. Custom fields track equipment needs (water-fed pole, ladder, lift).
- 3
Crew gets the route
Route optimization for multi-property days. Crew sees property layout, parking notes, and any photos from prior visits.
- 4
Service logged with photos
Before/after photos for QC, job checklist for window count and sill cleanup, time tracking, and any add-ons (screens, gutters) logged as line items.
- 5
Auto-bill + review
Recurring monthly billing via Stripe Connect for contract customers. Auto-invoice for one-off jobs. Review request fires automatically.
Same flow for every window cleaning business, only the terminology and details change.
Who Smarfle is built for in window cleaning
Routes and repeat customers decide it, and a purely one-off business will not get much from what is here.
We built this for you if...
Tap the ones that resonate
This probably isn't for you if...
And that's okay
Everything Smarfle does for a window cleaning business
You have a route to run, invoices to send, and next season to fill. Everything here belongs to one of those three.
Recurring schedule management
Set cleaning frequency per client and let the system generate work orders automatically. Monthly, bi-monthly, and quarterly schedules all run without manual entry.
Route optimization on map
See all stops on a live map, group by neighborhood, and send crews an optimized route link. Cut drive time and fuel costs while fitting more jobs into each day.
Mobile job completion
Crews mark jobs complete from their phone, add notes about access issues or additional work needed, and upload before-and-after photos.
Crew assignment and scheduling
Assign crews to routes and manage their daily schedules. Each crew sees only their assigned jobs with navigation links to each stop.
Window cleaning software and the second visit
The house you cleaned last season is worth more to you than any address you are still quoting, and the difference is what the record already holds. A card on file, a referral code, and a place in the next text batch are the whole reason a repeat visit costs nothing to win.
Window cleaning pays on the second visit, and everything that makes the second visit easy is already stored.
One house on a street becomes three
Clean glass is visible from the sidewalk, which turns every finished house on a route into an argument for the two beside it. Give the customer a code to hand over the fence, the discount lands with no prompting, and the payback is logged to them.
Small tickets that never need chasing
Every route customer's card is already held at Stripe, and each visit bills at whatever frequency their plan names. Since the invoice is created by the payment, a low value job stops costing you more in follow up than it earns.
One batch, and you see what arrived
Route customers can be split by tag, status and the streets they are on, which is how a round gets refilled without phoning anyone. Write it once with merge fields, look over the recipients, then send the lot and read the delivery report.
One town on screen at once
Two towns each keep the cleaners who work them, the route calendar they fill and a number local to them. Set the view to one and the other stops crowding the schedule you are trying to read.
Get more customers for your window cleaning business
Window cleaning lead generation
Window cleaning lives on repeat customers and tight routes. Smarfle sends homeowners searching in areas you already cover, with the property size already answered, so a new customer slots into a route you are driving anyway. Pass on anything outside it for free.
Flat pricing per accepted lead
Window Cleaning leads run about $12 each. You see the job and the ZIP first, then accept or pass free. No monthly lead budget, no bidding wars.
When leads start
We expand the directory around every business that joins, and Google needs time to rank new pages, so plan for up to two months before leads ramp up. You pay per lead, never for waiting. A Google Business Profile with real reviews brings them sooner.
Requests arrive pre-qualified
Every quote request already answers how many windows and inside and out, so your callback quotes instead of interviews.
Fair by design
Your existing customers and repeat requests are always free, and a bad lead can be disputed with a refund to your wallet.
What window cleaners ask on the first call
Related industries
Other trades using Smarfle to run their book of business.
Pressure washing CRM
Exterior-cleaning combo for the same homes. Bundle both into one recurring visit.
ExploreCleaning services CRM
Recurring residential service with route scheduling and auto-billing. Same customer cadence.
ExploreCarpet cleaning CRM
Cleaning service on the same booking, route, and recurring-plan model.
ExploreSwitching to Smarfle from other window cleaning software?
A switch should cost you one conversation and not a week off the route. Your customer list and your recurring services move over from an exported file, and your cleaners are given logins one at a time, all of it done for you by somebody in the US.
Why businesses stay
Who you are buying from
We answer requests the same day. If your business needs a new feature, or an existing one changed, it gets built fast, often by the next day. Ihor Lavrenenko puts his name on this product: he has helped hundreds of local businesses grow, and Smarfle is how that experience shows up in your operation every morning.
Ready to run your window cleaning business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
14 days free · No credit card · Cancel anytime