Phase fees and extra services
Architecture invoicing software
Architecture invoicing software for fees billed by design phase. Schematic design, design development and construction documents are invoiced one phase at a time, additional services fill in from the hours your team logs, and printing or travel you paid for is on the project to bill back.
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Architecture fee invoice example
The design development phase of a residential project, with an added-scope hour block.
Invoice
AR-0219
Phase 2 of 4
Bill to
Whitcombe Residence
Attn. Julian Whitcombe · Windermere FL 34786
Design development
Phase 2
Additional services, porch redesign
6 hrs
Reimbursable, large-format prints
1
Example with sample data
An invoice per design phase
Bill schematic design, design development, construction documents and construction administration one at a time on the project, sending each when the client signs off that phase.
InvoicingAdditional services by the hour
When the owner adds a porch redesign, your team logs the hours on the project. Invoice it, and the billable entries appear as lines at each person's rate.
Time trackingReimbursables on record
Prints, permit fees and site visit mileage are logged as project expenses when you pay them, so they are listed and ready to bill back at the next phase.
Job expensesScope changes signed
A fee proposal for added scope is sent as an estimate for the owner to sign on screen, so extra work is agreed in writing before it reaches the invoice.
Estimates and e-signaturesArchitect invoicing software features
What it does
- Separate invoice per phaseOn the same project
- Hours billed as additional servicesFrom logged time
- Reimbursable expenses trackedBill them back as lines
- Signed fee proposalsE-signed estimates
What it doesn't do
- Percent-complete billingInvoice each phase amount
- AIA G702 and G703 formsPrepared separately
- Fee as a percent of constructionEnter the fee amount
- Multiple rates per personOne hourly rate each
Architecture invoicing pricing
Phase invoices, time tracking and expenses are on every plan; a five-person studio fits on Starter at $99.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
Questions principals ask about fee invoices
Is there invoicing software for architecture firms?
Can I bill by design phase?
Can I bill a percentage of construction cost?
How do additional services get billed?
Can I bill reimbursables?
Does it produce AIA pay applications?
Can a developer pay by ACH?
Do staff see the fee?
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