Painting Business Software Without the Paperwork Mess
From the walkthrough to the final coat, Smarfle carries the job with room-by-room estimates, crew scheduling, progress photos, deposits, and final invoicing. From $19/month.
11
$4,200
5
$18,500
Linda Hartwell
Interior Full House
Oakwood HOA
Exterior Repaint
Greg Novak
Deck and Fence Stain
Everything a painting business runs on
Smarfle connects everything a successful local business runs on: website, Google Business Profile, call tracking, lead follow-up, CRM, review requests, payments, and recurring orders. One platform. Start with the painting workflows below.
Painting Scheduling Software
Estimates take 30 minutes, jobs take 2-5 days. Painting scheduling needs both. Plus the customer follow-up that turns 'we'll think about it' into a booked job.
Learn morePainting Dispatch Software
Estimates today, multi-day exterior jobs next week, touch-ups in 30 days. Painting dispatch handles all three plus the crew+materials staging.
Learn morePainting Billing Software
Project deposits + milestone billing + color-match warranty. Painting billing covers all three. Saved cards + Pay Now links keep cashflow flowing.
Learn morePainting Invoicing Software
Project complete = invoice + photos in customer's inbox. Milestone billing for big jobs. Pay Now link with both card + ACH options.
Learn moreThe growth side, built in
Painting Call Tracking
Estimate calls come while you are cutting in a ceiling line. Tracking records them, logs them to the customer, and texts back the ones you could not answer.
Reviews & Google Business Profile
Review requests fire when the tape comes off and the walls look perfect, building the local rating that wins exterior-season searches.
Website & Lead Follow-Ups
Room-count estimate requests from your site enter the CRM with photos, and follow-ups reach the homeowners still deciding between colors and contractors.
Plans that grow with your painting business
All plans include a 7-day free trial. No credit card required.
Solo
Sole operators getting started
- 1 user
- Up to 100 clients
- 1 GB storage
- Public booking link + calendar
- Client management
- Work orders with photos
- Invoices + Stripe payments
- Activity log, tags, custom fields
- Mobile PWA + CSV import/export
Starter
Small teams adding tools and growth
- Up to 5 users (1 owner + 4 techs)
- Up to 200 clients
- 1 GB storage
- Everything in Solo
- Voice AI receptionist (usage-based)
- GMB rank tracking
- Search Console integration
- API access + webhooks
- Branded client portal
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- AI work order summaries
- GBP Posts + Dashboard
- Workflows automation
- Website builder + AI content
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Higher AI credit limits
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Where painting businesses lose time and money
The day-to-day friction every painting owner recognizes.
Estimates Get Lost in Email Threads
Clients ask for quotes, you send them over email, and then nobody can find the color choices or square footage notes three weeks later when the job starts.
Crew Scheduling Causes Constant Callbacks
Juggling multiple jobs across different painters means someone always shows up to the wrong address or the paint order is missing when they arrive.
Chasing Deposits and Final Payments
Without a system, collecting deposits before starting and final payments on completion turns into awkward follow-up calls that slow down your cash flow.
Built for painting businesses
Not a generic CRM. Every feature is tailored to how painting companies actually work.
Detailed Job Estimates with Color Notes
Store surface areas, paint brands, sheen levels, and color codes directly on each job record so your crew has everything they need before touching a brush.
Crew Assignment and Job Scheduling
Assign painters to specific jobs, set start dates, and send automatic reminders so nobody misses a job site or double-books a day.
Photo Documentation Before and After
Painters upload before photos at arrival and after photos on completion, giving clients proof of quality work and protecting you from disputes.
Automated Deposit and Invoice Requests
Send deposit requests before a job starts and final invoices on completion. Stripe Connect lets clients pay online without a phone call.
Client Portal with Job Status
Clients log in to see their job status, approved color selections, and invoices without having to text you for updates.
Progress Photo Documentation
Prep, primer, and finish photos per room protect you on quality disputes and sell the next job.
Every painting call, handled your way
Your business number routes however you decide, and you can mix modes by schedule: forward to your phone during the day, switch to text-back or the AI after hours.
Plain forwarding
$0.04/min
Just rings your phone. Every call logged as answered or missed.
Forward with call tracking
$0.10/min
Rings your phone. Recorded, transcribed, summarized, and logged to the customer record.
Busy message + text-back
~$0.05/call
Plays your message, hangs up, and texts the caller. Replies land in your Inbox as leads.
AI receptionist
$0.25/min
The AI answers, qualifies the caller, and books the job. Great after hours if you want it.
Curious how the AI option sounds? Call (866) 355-9645 and try booking a consultation with it.
How a painting project flows through Smarfle
From walk-through estimate to final coat — multi-day jobs stay on schedule.
- 1
Estimate request comes in
Web form, AI receptionist, or referral. Each becomes a client record with the property address and scope notes.
- 2
Walk-through booked
Calendar holds the slot. Estimator brings the work order on their phone, captures wall counts, ceiling heights, and surface conditions via photos.
- 3
Estimate sent + approved
Estimate built from line items, color choices captured in custom fields, contract sent for signature, and once approved becomes a multi-day work order.
- 4
Crew works through the project
Daily progress photos, job checklist for prep / prime / cut / roll / cleanup, time tracking per crew member, and material draws from inventory.
- 5
Final walk-through + invoice + review
Final walk-through photos, punch list, auto-invoice via Stripe link, and review request through workflow automation.
Same flow for every painting business, only the terminology and details change.
Is Smarfle the right fit for your painting business?
We built this for a specific type of business owner. Tap each one that sounds like you.
We built this for you if...
Tap the ones that resonate
This probably isn't for you if...
And that's okay
Color and Surface Notes on Every Job
Stop relying on handwritten notes and scattered emails. Every job record holds the exact paint brand, color name, finish, and surface prep notes your crew needs on site.
The full painting toolkit, in detail
Three ways Smarfle transforms how you operate, get paid, and grow.
Crew Scheduling Board
Assign painters to jobs with start dates and color spec notes. Automatic reminders keep everyone on the right site at the right time.
Before and After Photo Logs
Painters upload photos at arrival and completion. Timestamped documentation protects you from disputes and doubles as marketing material.
Job Notes with Color and Surface Details
Store paint brand, color code, sheen, and surface prep instructions on every work order so your crew never guesses on site.
Painting CRM questions
Related industries
Other trades using Smarfle to run their book of business.
Why businesses stay
A Florida company that treats you like a partner
We answer requests the same day. If your business needs a new feature, or an existing one changed, it gets built fast, often by the next day. Ihor Lavrenenko puts his name on this product: he has helped hundreds of local businesses grow, and Smarfle is how that experience shows up in your operation every morning.
Ready to run your painting business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
7 days free · No credit card · Cancel anytime