Estimates approved, deposits collected
Painting business CRM software
Painting business CRM software that moves the estimate and the deposit on the same day. Quotes are accepted online, the deposit lands before a crew is scheduled, and the balance bills off the finished job.
Painting contractor CRM and estimating software that keeps the paint brand, color code and finish of every room, prices estimates room by room and lets customers book their own touch-up.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
Painting contractor software for scheduling and invoicing
You win jobs on the estimate and lose money on slow payments. Smarfle gets the quote signed with a deposit, puts painters on the right house and bills the balance, for one crew or several.
Painting scheduling software
Estimates and project days sit on one calendar, and homeowners get a reminder before the crew arrives each morning.
Painting dispatch software
Each painter sees today's projects in order on the phone, with the color codes and the notes for every room.
Painting billing software
Commercial repaint contracts charge the card on file on their cycle, so recurring touch-up work bills without a reminder.
Painting invoicing software
The balance invoice builds from the project lines with the deposit already credited, and the customer pays from a payment link.
Painting call tracking
Painting leads call two or three contractors. Call tracking ties each call to its source and texts back the ones nobody picked up.
Reviews and GBP
After the final walkthrough the homeowner is asked for a review, and that rating is compared before anyone is invited in.
Website and lead follow-ups
Quote requests from your website reach the calendar, and proposals that stall get automatic nudges three and seven days later.
Revenue and payment reports
See revenue, payments and lead sources for the whole business or for each branch.
Painting CRM plans that grow with your crews
All plans include a 14-day free trial. No credit card required.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
Estimate your monthly bill
Your team, clients and jobs, with texts, emails and calls at their real rates.
Your business
Move the sliders. Nothing is sent anywhere and no email is asked for.
Assumes each job sends 2 texts out, gets 1 reply back and 2 emails, and that a tracked call runs 3.5 minutes. Text more than that and you pay more; text less and you pay less. Nothing here is an allowance you lose.
Your estimate
Recommended plan
Starter$99/mo
Usage this month
- 120 texts out× $0.03 = $3.60
- 60 replies in× $0.03 = $1.80
- 120 emails× $0.01 = $1.20
About $1.76 per job
14 days free, no card needed
Three painting business problems Smarfle fixes
Estimates lost in email threads
Send the estimate from Smarfle, and the homeowner signs it on their phone with a deposit before you book the crew.
Painters at the wrong house
Each painter sees only their assigned projects, in order, with the address and the room notes on the phone.
Final payments that drag on
The last invoice goes out when the project closes, with a pay link, and overdue invoices flag themselves.
Four ways to answer painting calls
Decide how the number answers while you are on a ladder. Missed calls get a text back or the AI, and each call lands on the customer.
Plain forwarding
$0.04/min
Rings your phone, and every call is logged as answered or missed.
Forward with call tracking
$0.10/min
Rings your phone; calls are recorded, transcribed and saved to the customer.
Busy message and text-back
~$0.05/call
Plays your message, then texts the caller. Replies land in your Inbox.
AI receptionist
$0.25/min
The AI answers, qualifies the caller and books the job, day or night.
Spam screening comes with every mode. Unknown callers press a key before the call connects, and screened calls cost nothing. How spam screening works
Curious how the AI option sounds? Call (866) 355-9645 and try booking a consultation with it.
How a painting job flows through Smarfle
A painting project, step by step, on one record.
- 1
Walkthrough requested
Calls, texts and website requests open a project on the customer with rooms and surfaces noted.
- 2
Signed with a deposit
The homeowner signs on their phone and pays the deposit, and the project lands on your calendar.
- 3
Painters assigned
Pick the painter and the dates, and the job appears on their phone with the address.
- 4
Colors and rooms logged
Brand, color code, finish and square footage go on the project, along with photos of each room.
- 5
Balance collected
The final invoice subtracts the deposit, the customer pays by link, and a review request follows.
Watch a job go from booking to invoice
The full work order flow, then short tours of routes, recurring plans and reports.
Routes · 1:13
Recurring plans · 1:31
Reports · 1:34
The videos are filmed with our demo pest control company. Every trade runs on the same screens.
Painting contractors Smarfle suits
Residential and light commercial painters, from one crew to several.
A good fit if
- Estimates sit in email while homeowners call others.
- Deposits arrive after the crew is already booked.
- Color codes from last time are hard to find.
Probably not a fit if
- You need takeoffs or square-foot pricing inside the app.
- You run large commercial bids with AIA billing.
- You want every painter tracked by GPS.
Everything Smarfle does for a painting business
A saved card for the balance
Text the homeowner a link to save a card at signing, then charge the balance from the invoice when the last coat dries.
A homeowner page with no account
Homeowners open one link for their project photos, invoices, receipts and estimates, and pay the balance from it.
Referral links for the neighbors
Each homeowner gets their own referral link. A neighbor who books through it is logged under them, with the reward you choose.
Materials counted, stops ordered
Painting CRM details behind a profitable week
Paint jobs leak money in small places. Sundries, prep steps, painter hours and the repaint five years out each get a home here.
Paint, tape and caulk on the count
Each product carries a cost and a quantity that drops when it goes onto a project, with a low-stock list for ordering.
Prep, prime and coat steps per service
Save the prep, primer and coat steps on a service once, and every project opened under it carries the checklist.
Hours per painter, priced
Painters log minutes on each project at their own hourly rate, so labor sits next to materials on the job's numbers.
Repaint reminders years later
Set an exterior repaint reminder on the customer, and Smarfle emails and texts them when the date comes due.
Get more customers for your painting business
Painting lead generation
One interior repaint is worth a month of small jobs. Smarfle finds the homeowners comparing painters in your city. The scope arrives with the request, so you walk into the estimate knowing what it is. Take the ones worth a crew week.
Flat pricing per accepted lead
Painting leads run about $30 each. You see the job and ZIP first, then accept or pass free, with no lead budget or bidding.
When leads start
Google needs time to rank the pages we add around you, so plan for up to two months. You pay per lead, never for waiting.
Requests arrive pre-qualified
Each request comes with the customer's answers to “What is the project?” and “How big?”, so your callback quotes the job instead of interviewing.
Fair by design
Your existing customers and repeat requests are always free, and a bad lead can be disputed for a wallet refund.
Contractors ask this before choosing painting company software
I send three painters to one house. Can I assign all three?
Is this painting estimating software that measures walls or prices a job for me?
Does a sub's invoice land in the job cost?
Should we use something painting-specific like PaintScout?
What sets the monthly price?
Can painters see what the job pays?
Can our painting billing flow into QuickBooks?
Can the homeowner add a room after we start?
Related industries
Other contractor trades with a similar workflow. See CRM for contractors
Remodeling CRM
Interior projects with deposits, schedules and change requests.
Flooring CRM
Finish trade booked by room and billed with a deposit.
Handyman CRM
Small home repairs and touch-ups booked the same week.
Switching to Smarfle from other painting software?
Your customers, services and past projects come across with our help, then each painter gets a login.
- Comes across
- Customers, services with prices, past jobs with their dates and prices, and products in stock.
- Set up fresh
- Recurring plans and saved cards, since card numbers never move between systems.
- Stays in your old system
- Past invoices, so export them as a file before you cancel.
Why businesses stay
Who you are buying from
Ihor Lavrenenko, founder of Smarfle and author of Rank, Ring, Repeat, a local SEO guide for business owners, puts his name on this product after helping hundreds of local businesses grow. Ask for a feature or a change and it is often built by the next day.
- Rathly LLC, Orlando, Florida
- Patent pending
- Same-day support answers
Try Smarfle free for 14 days
No credit card. Import your customers and book the next estimate today.
14 days free · No credit card · Cancel anytime