Run Your Painting Business Without the Paperwork Mess
From the first estimate to the final coat, Smarfle keeps your crew on schedule, your clients informed, and your invoices paid on time.
11
$4,200
5
$18,500
Linda Hartwell
Interior Full House
Oakwood HOA
Exterior Repaint
Greg Novak
Deck and Fence Stain
Where painting businesses lose time and money
The day-to-day friction every painting owner recognizes.
Estimates Get Lost in Email Threads
Clients ask for quotes, you send them over email, and then nobody can find the color choices or square footage notes three weeks later when the job starts.
Crew Scheduling Causes Constant Callbacks
Juggling multiple jobs across different painters means someone always shows up to the wrong address or the paint order is missing when they arrive.
Chasing Deposits and Final Payments
Without a system, collecting deposits before starting and final payments on completion turns into awkward follow-up calls that slow down your cash flow.
Built for painting businesses
Not a generic CRM. Every feature is tailored to how painting companies actually work.
Detailed Job Estimates with Color Notes
Store surface areas, paint brands, sheen levels, and color codes directly on each job record so your crew has everything they need before touching a brush.
Crew Assignment and Job Scheduling
Assign painters to specific jobs, set start dates, and send automatic reminders so nobody misses a job site or double-books a day.
Photo Documentation Before and After
Painters upload before photos at arrival and after photos on completion, giving clients proof of quality work and protecting you from disputes.
Automated Deposit and Invoice Requests
Send deposit requests before a job starts and final invoices on completion. Stripe Connect lets clients pay online without a phone call.
Client Portal with Job Status
Clients log in to see their job status, approved color selections, and invoices without having to text you for updates.
Purpose-built painting dispatch, scheduling, and invoicing software
Three workflows every painting business lives or dies by. Smarfle ships them in one CRM so you stop stitching tools together.
Painting dispatch software
Route the right painting tech to the right job. Live map, drag-to-reassign dispatch board, and Google Directions optimization cut drive time across your whole fleet.
Painting scheduling software
Book recurring visits, one-off jobs, and appointments on a shared calendar. Technician colors, week/month toggle, and auto-generation of recurring work orders keep the schedule tight.
Painting invoicing software
Generate invoices from completed painting jobs in one click. Billable hours and parts pre-fill as line items, Stripe payment links included, overdue reminders go out automatically.
Is Smarfle the right fit for your painting business?
We built this for a specific type of business owner. Tap each one that sounds like you.
We built this for you if...
Tap the ones that resonate
This probably isn't for you if...
And that's okay
Color and Surface Notes on Every Job
Stop relying on handwritten notes and scattered emails. Every job record holds the exact paint brand, color name, finish, and surface prep notes your crew needs on site.
Everything your painting business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Crew Scheduling Board
Assign painters to jobs with start dates and color spec notes. Automatic reminders keep everyone on the right site at the right time.
Before and After Photo Logs
Painters upload photos at arrival and completion. Timestamped documentation protects you from disputes and doubles as marketing material.
Job Notes with Color and Surface Details
Store paint brand, color code, sheen, and surface prep instructions on every work order so your crew never guesses on site.
How a painting project flows through Smarfle
From walk-through estimate to final coat — multi-day jobs stay on schedule.
- 1
Estimate request comes in
Web form, AI receptionist, or referral. Each becomes a client record with the property address and scope notes.
- 2
Walk-through booked
Calendar holds the slot. Estimator brings the work order on their phone, captures wall counts, ceiling heights, and surface conditions via photos.
- 3
Estimate sent + approved
Estimate built from line items, color choices captured in custom fields, contract sent for signature, and once approved becomes a multi-day work order.
- 4
Crew works through the project
Daily progress photos, job checklist for prep / prime / cut / roll / cleanup, time tracking per crew member, and material draws from inventory.
- 5
Final walk-through + invoice + review
Final walk-through photos, punch list, auto-invoice via Stripe link, and review request through workflow automation.
Same flow for every painting business — only the terminology and details change.
Stop losing painting leads when you're on a ladder
You and the crew are mid-project, paint-flecked and 12 feet up. Estimate calls go to voicemail, and most don't call back — they book the next painter who answers.
How AI Receptionist works- Estimate calls during your busy season (spring through fall)
- Interior calls that customers want done before the holidays
- Commercial repaint inquiries from property managers
- Storm or insurance-driven exterior repaint calls
- AI books the walkthrough and SMS-confirms the customer
Always on. Never misses an after-hours painting call.
Plans that grow with your painting business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Painting CRM questions
Ready to run your painting business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
7 days free · No credit card · Cancel anytime