Recurring jobs and a client portal
Cleaning business CRM software
Cleaning business CRM software with recurring schedules, automatic billing and a branded client portal. Clients book and pay online, and each service's checklist opens on the assigned cleaner's phone.
Cleaning business CRM and invoicing software for house cleaning companies. See recurring cleans, online booking, cleaner checklists and invoicing in one app, in 2 minutes.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
Cleaning business software for scheduling, dispatch and invoicing
Your recurring clients, crews and checklists sit in one account, and payment follows every visit, whether you clean alone or with forty cleaners.
House cleaning scheduling software
Weekly, biweekly and monthly cleans generate on their own, and clients get an automated reminder the evening before each visit.
Cleaning services dispatch software
Move a house between crews by dragging it, and the change shows on the cleaner's phone along with the day's stop order.
Cleaning services billing software
Recurring clients pay from a saved card after each visit, so the biweekly cleans bill themselves without a spreadsheet.
Cleaning services invoicing software
The invoice is ready when the cleaner marks the visit done, and the client pays online by card or Zelle from a link.
Cleaning business call tracking
Move-out cleans book with whoever answers first. Each call is recorded, and a missed one gets a text back while you finish the room.
Reviews and GBP
Clients asked for a review after a clean build the rating new clients check before handing over a key.
Website and lead follow-ups
Quote requests from your website reach the schedule, and follow-ups turn a one-time deep clean into a standing visit.
Revenue and payment reports
See revenue, payments and lead sources for the whole business or for each branch.
CRM for cleaning businesses, priced as you grow
All plans include a 14-day free trial. No credit card required.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
Estimate your monthly bill
Your team, clients and jobs, with texts, emails and calls at their real rates.
Your business
Move the sliders. Nothing is sent anywhere and no email is asked for.
Assumes each job sends 2 texts out, gets 1 reply back and 2 emails, and that a tracked call runs 3.5 minutes. Text more than that and you pay more; text less and you pay less. Nothing here is an allowance you lose.
Your estimate
Recommended plan
Starter$99/mo
Usage this month
- 120 texts out× $0.03 = $3.60
- 60 replies in× $0.03 = $1.80
- 120 emails× $0.01 = $1.20
About $1.76 per job
14 days free, no card needed
Best cleaning company software compared
Four cleaning business software options, compared for residential and commercial cleaning companies.
Smarfle14-day free trial
Each recurring client gets a saved card, a client page and a review request, priced per plan rather than per cleaner.
From $19/mo
Platform
Best for
What it means for your cleaning services business
ZenMaid
$19+ /mo
Maid-service specialist with a loyal following for residential recurring scheduling.
The entry plan stops at 40 appointments a month and centers on scheduling. Smarfle adds the client page, review requests and a website from Starter up.
Solid general scheduling and invoicing with a strong mobile app.
Self-service for clients is thin. Smarfle gives each client a page with visits, invoices and a pay button, and no password.
MaidCentral
Custom quote
Operations-heavy platform for larger residential cleaning companies with scorecards and payroll depth.
Demo-gated and shaped for companies with managers. A team of two to fifteen gets a simpler loop at a published price.
General home-services platform with good consumer booking.
Recurring residential work is one feature among many. Smarfle puts the weekly house and the office contract at the center.
Published starting prices as of August 2026. Most vendors bill these rates annually and add per-user or per-route fees; always confirm on the vendor's own pricing page.
Three cleaning business problems Smarfle fixes
A customer page clients actually use
Every client gets one link with upcoming visits, invoices, receipts and job photos, and pays from it. Property managers check their sites without calling you mid-clean.
- One link per client, no password
- Invoices paid from the page
- Shared documents and photos
Janitorial, maid and one-off jobs together
A monthly office contract, a weekly house and a move-out deep clean are three shapes of work. Each service carries its own price and checklist, and all three share one schedule.
- Checklists saved per service
- Contracts and one-offs side by side
- One schedule for every crew
Walkthrough quotes that turn recurring
Send the quote the day of the walkthrough. The client signs on their phone, the first clean lands on the schedule, and a saved card pays each visit after that.
- Same-day quotes signed on a phone
- First clean booked on acceptance
- Saved card for every visit after
Four ways to answer cleaning services calls
Pick how the number answers while your hands are full. A client who calls mid-clean gets a text back or the AI, and the conversation lands in your Inbox.
Plain forwarding
$0.04/min
Rings your phone, and every call is logged as answered or missed.
Forward with call tracking
$0.10/min
Rings your phone; calls are recorded, transcribed and saved to the customer.
Busy message and text-back
~$0.05/call
Plays your message, then texts the caller. Replies land in your Inbox.
AI receptionist
$0.25/min
The AI answers, qualifies the caller and books the job, day or night.
Spam screening comes with every mode. Unknown callers press a key before the call connects, and screened calls cost nothing. How spam screening works
Curious how the AI option sounds? Call (866) 355-9645 and try booking a consultation with it.
How a cleaning job flows through Smarfle
Here is how a recurring cleaning client moves through Smarfle.
- 1
Booking request lands
Website bookings, texts and calls all land on the client, with the home size and the scope noted.
- 2
First clean scheduled
Book a one-time deep clean or a recurring visit, and the following dates generate by themselves.
- 3
Crew heads out
Cleaners open the day's stops on their phones, with checklists and access notes for each home.
- 4
Room by room
The checklist is ticked off as the crew works, with photos for quality checks and minutes logged.
- 5
Card charged, review sent
The saved card is charged or a pay link goes out, and a review request follows the visit.
Watch a job go from booking to invoice
The full work order flow, then short tours of routes, recurring plans and reports.
Routes · 1:13
Recurring plans · 1:31
Reports · 1:34
The videos are filmed with our demo pest control company. Every trade runs on the same screens.
Who Smarfle works for in cleaning
Cleaning companies with recurring clients, whether you clean yourself or send crews.
A good fit if
- Recurring clients take hours of scheduling and billing a week.
- Cover cleaners need the gate code and the pet notes.
- Commercial clients want invoices and visits without calling.
Probably not a fit if
- You subcontract for another company and never bill clients.
- You need payroll run inside the same software.
- Your crews need the app in a language besides English.
Everything Smarfle does for a cleaning business
Access notes every cover reads
Gate codes, alarm details, pet notes and banned products sit on the client, so whoever covers a sick day reads them first.
Supplies on a running count
Chemicals, liners and microfiber carry a live count that drops as crews draw them, and the low list becomes your order.
Referral links that reward clients
Each client gets a personal referral link, and a neighbor who books through it is credited to them with the reward you set.
Client tags and areas
Cleaning company CRM features beyond the schedule
A cleaning company grows on recurring clients and loses them over small slips. The four tools below keep accounts profitable, crews covered and the calendar full.
Which accounts are worth keeping
Labor, supplies and the invoice sit on every clean, so a contract that looked good two years ago can finally be checked.
Time off asked for, not texted
Cleaners request days off from their phones, and the request waits for your approval before next week's schedule goes out.
Fill next week's gaps by text
Pick clients by tag, status or part of town, check the list, and send one text offering the open slots on your route.
Contracts and certificates on file
Upload insurance certificates and signed contracts to the client's private folder, and share one file when a building manager asks.
Get more clients for your cleaning business
Cleaning business lead generation
The whole game is recurring clients, and one of them is worth a year of one-off jobs. Smarfle sends homeowners who already said how big the place is and how often they want it. You take the ones that fit your route and let the rest go, free.
Flat pricing per accepted lead
Cleaning Services leads run about $20 each. You see the job and ZIP first, then accept or pass free, with no lead budget or bidding.
When leads start
Google needs time to rank the pages we add around you, so plan for up to two months. You pay per lead, never for waiting.
Requests arrive pre-qualified
Each request comes with the customer's answers to “What type of clean?” and “How many bedrooms?”, so your callback quotes the job instead of interviewing.
Fair by design
Your existing customers and repeat requests are always free, and a bad lead can be disputed for a wallet refund.
What cleaning company owners ask before switching
We clean the same houses every other week. Does that set itself up once?
Does it run payroll for my cleaners?
Most of my crew reads Spanish first. Is the app translated?
How does this compare to ZenMaid or MaidCentral?
Do I pay more as I add cleaners?
Can I text every client on the north side that we are closed Monday?
Do cleaners see what clients pay?
Do our cleaning invoices sync with QuickBooks?
Cleaning Services by the numbers
Cleaning Business Statistics by State
Free U.S. Census data: business counts, pay, and growth by state.
See the dataCleaning Services pricing
House Cleaning cost
Typical prices, what drives the cost, and what to charge.
See pricingFree tool
House Cleaning Cost Calculator
Estimate house cleaning cost by home size and clean type, per visit and per month.
Open the calculatorRelated industries
Other home service businesses with a similar workflow. See CRM for home services
Carpet cleaning CRM
Residential cleaning with repeat visits and annual reminders.
Window cleaning CRM
Recurring residential and commercial routes on a set schedule.
Pressure washing CRM
Exterior cleaning sold by quote, often as a yearly service.
Switching to Smarfle from another cleaning CRM?
We bring in your clients, services and past visits, and access notes travel with each client file. Every cleaner then gets a login.
- Comes across
- Customers, services with prices, past jobs with their dates and prices, and products in stock.
- Set up fresh
- Recurring plans and saved cards, since card numbers never move between systems.
- Stays in your old system
- Past invoices, so export them as a file before you cancel.
Why businesses stay
Who you are buying from
Ihor Lavrenenko, founder of Smarfle and author of Rank, Ring, Repeat, a local SEO guide for business owners, puts his name on this product after helping hundreds of local businesses grow. Ask for a feature or a change and it is often built by the next day.
- Rathly LLC, Orlando, Florida
- Patent pending
- Same-day support answers
Try Smarfle free for 14 days
No credit card. Import your clients and book the next clean today.
14 days free · No credit card · Cancel anytime