Veterinary Software That Keeps Every Pet on Schedule
Missed vaccinations and lost follow-ups cost your clinic revenue and pet health outcomes. Smarfle keeps owners informed and appointments booked without the phone tag.
43
11
$12,800
8
Bella (Johnson Family)
Annual Wellness Exam
Max (Rivera Household)
Rabies Booster Vaccine
Luna (Chen Family)
Dental Cleaning
Cooper (Williams Family)
Post-Surgery Follow-Up
Where veterinary businesses lose time and money
The day-to-day friction every veterinary owner recognizes.
Vaccination Reminders Sent Too Late or Never
Annual vaccines, boosters, and wellness exams are your most predictable revenue stream. When reminders go out late or not at all, pet owners forget and your schedule has gaps that could have been filled weeks ago.
Owner Communication Is a Constant Bottleneck
Pet owners call to check on boarding pets, ask about post-surgery instructions, or confirm appointment times. Your front desk spends more time on the phone than managing the schedule, and important callbacks get delayed.
Multi-Pet Households Create Scheduling Chaos
Families with multiple pets need coordinated appointments, but your system tracks individuals, not households. Double-booking, missed pets, and frustrated owners are a daily occurrence when scheduling is not linked.
Built for veterinary businesses
Not a generic CRM. Every feature is tailored to how veterinary companies actually work.
Appointment Scheduling With Vaccination Tracking
Schedule visits and track vaccination due dates per pet. Smarfle flags overdue vaccines and sends automated reminders to owners so your wellness schedule stays full.
Automated SMS Reminders to Pet Owners
Owners receive text reminders before appointments and when vaccinations are due. Fewer missed visits, fewer phone calls, and better compliance across your patient base.
Same-Visit Invoicing
When a vet completes an appointment, the invoice generates automatically with exam fees, vaccines administered, and medications dispensed. Send it to the owner before they reach the parking lot.
Owner Portal for Pet Records
Pet owners log in to see visit history, upcoming appointments, and vaccination records for all their pets. They book follow-ups themselves instead of calling your front desk.
Clinic Performance Reporting
Track revenue by service type, monitor appointment volume trends, and identify your busiest days. Use data to optimize staffing and reduce wait times.
Specialized veterinary solutions
The workflows every veterinary business lives or dies by, each with a dedicated guide.
Veterinary Scheduling Software
Book recurring visits, one-off jobs, and appointments on a shared calendar that the office and field both see.
Learn moreVeterinary Billing Software
Recurring service plans on auto-pilot. Save customer cards, auto-charge monthly maintenance, stop chasing payments.
Learn moreVeterinary Invoicing Software
One-click invoicing from completed veterinary jobs. Stripe payment links, aging report, and overdue reminders built in.
Learn moreIs Smarfle the right fit for your veterinary business?
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Vaccination Due Date Tracking Per Pet
Every pet record stores vaccination dates and calculates when the next dose is due. Overdue vaccines are flagged automatically, and owners receive reminders before the due date passes. Your front desk never has to manually check vaccine schedules again.
Everything your veterinary business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Pet Appointment Scheduling
Schedule visits by pet, species, and service type. Color-code by provider and prevent double-booking across exam rooms.
Vaccination Due Date Alerts
Track vaccine schedules per pet. Smarfle flags overdue patients and sends reminders to owners automatically before the due date passes.
Multi-Pet Household Management
Link multiple pets to one owner. Schedule coordinated visits and view all pets in a household from a single client record.
Visit Notes and History
Record clinical notes, treatments, and observations per visit. Every vet who sees the pet has instant access to the full history.
How a vet appointment flows through Smarfle
From wellness check to next-year reminder — pet visits tracked end-to-end.
- 1
Booking comes in
Online booking, AI receptionist for after-hours, or front-desk. Calendar slot held, confirmation SMS sent. Pet record attached to the owner record.
- 2
Reminder + intake form
Workflow automation sends 24h reminder + intake-form SMS. Custom fields capture vaccination schedule, weight history, and chronic conditions.
- 3
Visit performed
Vet sees today's schedule, pet history, and prior visit notes. Photos (x-rays, dental, skin) attached.
- 4
Treatment + recall logged
Visit notes, treatment plan, and recurring recall (annual / 6-month) via recurring work orders. Maintenance reminders for the next vaccine due date.
- 5
Bill + review + recall in 12 months
Auto-invoice with Stripe payment link, review request after the visit, maintenance reminders for next year's vaccinations.
Same flow for every veterinary business, only the terminology and details change.
Stop losing pet emergencies when the practice is booked
Dog ate something at 8 PM. Cat stopped eating yesterday. Owners panic — and call until someone says 'come in tonight'.
How AI Receptionist works- After-hours emergency triage calls
- Sick-pet calls owners want seen today
- New-patient bookings from people who just moved or got a pet
- Vaccination-due calls when the maintenance reminder fires
- AI books the urgent slot or routes to the on-call vet
Always on. Never misses an after-hours veterinary call.
Plans that grow with your veterinary business
All plans include a 7-day free trial. No credit card required.
Solo
Sole operators getting started
- 1 user
- Up to 100 clients
- 1 GB storage
- Public booking link + calendar
- Client management
- Work orders with photos
- Invoices + Stripe payments
- Activity log, tags, custom fields
- Mobile PWA + CSV import/export
Starter
Small teams adding tools and growth
- Up to 3 users (1 owner + 2 techs)
- Up to 200 clients
- 1 GB storage
- Everything in Solo
- Voice AI receptionist (usage-based)
- GMB rank tracking
- Search Console integration
- API access + webhooks
- Branded client portal
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- AI work order summaries
- GBP Posts + Dashboard
- Workflows automation
- Website builder + AI content
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Higher AI credit limits
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Veterinary CRM questions
Related industries
Other trades using Smarfle to run their book of business.
Ready to run your veterinary business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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