Veterinary Software That Keeps Every Pet on Schedule
The front desk cannot catch everything. Smarfle books appointments, sends vaccine and wellness reminders, collects payments, and earns the reviews new pet owners search for. From $19/month.
43
11
$12,800
8
Bella (Johnson Family)
Annual Wellness Exam
Max (Rivera Household)
Rabies Booster Vaccine
Luna (Chen Family)
Dental Cleaning
Cooper (Williams Family)
Post-Surgery Follow-Up
Everything a veterinary business runs on
Smarfle connects everything a successful local business runs on: website, Google Business Profile, call tracking, lead follow-up, CRM, review requests, payments, and recurring orders. One platform. Start with the veterinary workflows below.
Veterinary Scheduling Software
Wellness check + vaccinations + sick visits + surgery scheduling. Vet scheduling needs all four cadences. Smarfle's recurring + per-service duration + reminder SMS fit the practice flow.
Learn moreVeterinary Billing Software
Per-visit + insurance + cash-pay packages + memberships. Veterinary billing covers all four. Smarfle handles saved cards for per-visit + recurring memberships.
Learn moreVeterinary Invoicing Software
Visit done = invoice generated. Per-visit + insurance + cash-pay packages + memberships all handled with itemized line items.
Learn moreThe growth side, built in
Veterinary Call Tracking
Appointment and worried-owner calls stack up at the front desk. Tracking logs the misses, and text-backs recover the bookings.
Reviews & Google Business Profile
New pet owners choose clinics on reviews written by people who love their animals. Requests after happy visits keep them coming.
Website & Lead Follow-Ups
Appointment requests feed the schedule, and vaccine and wellness reminders keep every patient current.
Plans that grow with your veterinary business
All plans include a 7-day free trial. No credit card required.
Solo
Sole operators getting started
- 1 user
- Up to 100 clients
- 1 GB storage
- Public booking link + calendar
- Client management
- Work orders with photos
- Invoices + Stripe payments
- Activity log, tags, custom fields
- Mobile PWA + CSV import/export
Starter
Small teams adding tools and growth
- Up to 5 users (1 owner + 4 techs)
- Up to 200 clients
- 1 GB storage
- Everything in Solo
- Voice AI receptionist (usage-based)
- GMB rank tracking
- Search Console integration
- API access + webhooks
- Branded client portal
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- AI work order summaries
- GBP Posts + Dashboard
- Workflows automation
- Website builder + AI content
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Higher AI credit limits
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Where veterinary businesses lose time and money
The day-to-day friction every veterinary owner recognizes.
Vaccination Reminders Sent Too Late or Never
Annual vaccines, boosters, and wellness exams are your most predictable revenue stream. When reminders go out late or not at all, pet owners forget and your schedule has gaps that could have been filled weeks ago.
Owner Communication Is a Constant Bottleneck
Pet owners call to check on boarding pets, ask about post-surgery instructions, or confirm appointment times. Your front desk spends more time on the phone than managing the schedule, and important callbacks get delayed.
Multi-Pet Households Create Scheduling Chaos
Families with multiple pets need coordinated appointments, but your system tracks individuals, not households. Double-booking, missed pets, and frustrated owners are a daily occurrence when scheduling is not linked.
Built for veterinary businesses
Not a generic CRM. Every feature is tailored to how veterinary companies actually work.
Appointment Scheduling With Vaccination Tracking
Schedule visits and track vaccination due dates per pet. Smarfle flags overdue vaccines and sends automated reminders to owners so your wellness schedule stays full.
Automated SMS Reminders to Pet Owners
Owners receive text reminders before appointments and when vaccinations are due. Fewer missed visits, fewer phone calls, and better compliance across your patient base.
Same-Visit Invoicing
When a vet completes an appointment, the invoice generates automatically with exam fees, vaccines administered, and medications dispensed. Send it to the owner before they reach the parking lot.
Owner Portal for Pet Records
Pet owners log in to see visit history, upcoming appointments, and vaccination records for all their pets. They book follow-ups themselves instead of calling your front desk.
Clinic Performance Reporting
Track revenue by service type, monitor appointment volume trends, and identify your busiest days. Use data to optimize staffing and reduce wait times.
Wellness Reminder Automation
Vaccine and checkup reminders per patient keep compliance high and the schedule full.
Every veterinary call, handled your way
Your business number routes however you decide, and you can mix modes by schedule: forward to your phone during the day, switch to text-back or the AI after hours.
Plain forwarding
$0.04/min
Just rings your phone. Every call logged as answered or missed.
Forward with call tracking
$0.10/min
Rings your phone. Recorded, transcribed, summarized, and logged to the customer record.
Busy message + text-back
~$0.05/call
Plays your message, hangs up, and texts the caller. Replies land in your Inbox as leads.
AI receptionist
$0.25/min
The AI answers, qualifies the caller, and books the job. Great after hours if you want it.
Curious how the AI option sounds? Call (866) 355-9645 and try booking a consultation with it.
How a vet appointment flows through Smarfle
From wellness check to next-year reminder — pet visits tracked end-to-end.
- 1
Booking comes in
Online booking, AI receptionist for after-hours, or front-desk. Calendar slot held, confirmation SMS sent. Pet record attached to the owner record.
- 2
Reminder + intake form
Workflow automation sends 24h reminder + intake-form SMS. Custom fields capture vaccination schedule, weight history, and chronic conditions.
- 3
Visit performed
Vet sees today's schedule, pet history, and prior visit notes. Photos (x-rays, dental, skin) attached.
- 4
Treatment + recall logged
Visit notes, treatment plan, and recurring recall (annual / 6-month) via recurring work orders. Maintenance reminders for the next vaccine due date.
- 5
Bill + review + recall in 12 months
Auto-invoice with Stripe payment link, review request after the visit, maintenance reminders for next year's vaccinations.
Same flow for every veterinary business, only the terminology and details change.
Is Smarfle the right fit for your veterinary business?
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Vaccination Due Date Tracking Per Pet
Every pet record stores vaccination dates and calculates when the next dose is due. Overdue vaccines are flagged automatically, and owners receive reminders before the due date passes. Your front desk never has to manually check vaccine schedules again.
The full veterinary toolkit, in detail
Three ways Smarfle transforms how you operate, get paid, and grow.
Pet Appointment Scheduling
Schedule visits by pet, species, and service type. Color-code by provider and prevent double-booking across exam rooms.
Vaccination Due Date Alerts
Track vaccine schedules per pet. Smarfle flags overdue patients and sends reminders to owners automatically before the due date passes.
Multi-Pet Household Management
Link multiple pets to one owner. Schedule coordinated visits and view all pets in a household from a single client record.
Visit Notes and History
Record clinical notes, treatments, and observations per visit. Every vet who sees the pet has instant access to the full history.
Veterinary CRM questions
Related industries
Other trades using Smarfle to run their book of business.
Why businesses stay
A Florida company that treats you like a partner
We answer requests the same day. If your business needs a new feature, or an existing one changed, it gets built fast, often by the next day. Ihor Lavrenenko puts his name on this product: he has helped hundreds of local businesses grow, and Smarfle is how that experience shows up in your operation every morning.
Ready to run your veterinary business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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