Fire Protection Software That Never Misses an Inspection Deadline
Compliance deadlines do not forgive. Smarfle tracks inspection schedules and recurring service contracts, then invoices the moment the inspection report is signed. From $19/month.
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$14,800
Metro Office Tower
Quarterly Sprinkler Inspection
Bella Italia Restaurant
Annual Hood Suppression Test
Lakewood Apartments
Fire Alarm Panel Repair
Sunrise Medical Center
Extinguisher Annual Service
Everything a fire protection business runs on
Smarfle connects everything a successful local business runs on: website, Google Business Profile, call tracking, lead follow-up, CRM, review requests, payments, and recurring orders. One platform. Start with the fire protection workflows below.
Fire Protection Scheduling Software
Annual inspections, quarterly tests, and emergency repairs all need different scheduling rules. Smarfle handles all three plus the compliance paper trail.
Learn moreFire Protection Dispatch Software
Inspections + service calls + emergency repairs. Fire protection dispatch needs all three with the compliance paperwork attached. Smarfle ties them together.
Learn moreFire Protection Billing Software
Inspection contracts + service calls + emergency repairs all need different billing. Smarfle handles annual inspection contracts as recurring + service calls as one-offs.
Learn moreFire Protection Invoicing Software
Inspection completed, report generated, invoice + report in customer's inbox in 30 seconds. Compliance + billing in one workflow.
Learn moreThe growth side, built in
Fire Protection Call Tracking
Facility managers call about failed inspections and deadlines. Tracked calls keep every compliance detail on record and tie inquiries to the contracts they become.
Reviews & Google Business Profile
Property managers vet fire protection vendors online before calling. Post-inspection review requests build the credibility that wins multi-site contracts.
Website & Lead Follow-Ups
Inspection request forms feed the CRM with building details attached, and follow-ups chase the quotes that facilities teams sit on until the deadline looms.
Plans that grow with your fire protection business
All plans include a 7-day free trial. No credit card required.
Solo
Sole operators getting started
- 1 user
- Up to 100 clients
- 1 GB storage
- Public booking link + calendar
- Client management
- Work orders with photos
- Invoices + Stripe payments
- Activity log, tags, custom fields
- Mobile PWA + CSV import/export
Starter
Small teams adding tools and growth
- Up to 5 users (1 owner + 4 techs)
- Up to 200 clients
- 1 GB storage
- Everything in Solo
- Voice AI receptionist (usage-based)
- GMB rank tracking
- Search Console integration
- API access + webhooks
- Branded client portal
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- AI work order summaries
- GBP Posts + Dashboard
- Workflows automation
- Website builder + AI content
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Higher AI credit limits
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Where fire protection businesses lose time and money
The day-to-day friction every fire protection owner recognizes.
Compliance Deadlines Are Scattered Across Spreadsheets
Annual, semi-annual, and quarterly inspection schedules vary by property type and jurisdiction. Tracking hundreds of deadlines in spreadsheets means some get missed, putting clients at risk of fines and your company at risk of losing the contract.
Inspection Reports Take Days to Deliver
Technicians complete inspections on paper forms, bring them back to the office, and someone types them up later. Clients wait days for reports they need immediately for their compliance files, and your team wastes hours on data entry.
Deficiency Follow-Ups Get Forgotten
An inspection reveals a faulty sprinkler head or expired extinguisher. The deficiency gets noted, but the follow-up repair never gets scheduled because it was buried in a paper report. The client calls angry weeks later when they realize the issue is still open.
Built for fire protection businesses
Not a generic CRM. Every feature is tailored to how fire protection companies actually work.
Automated Inspection Scheduling
Set up inspection frequencies per property (annual, semi-annual, quarterly) and Smarfle generates work orders automatically. Every property stays on its required compliance schedule without manual calendar management.
Digital Inspection Reports from the Field
Technicians complete inspection checklists on their phone, note deficiencies, upload photos, and submit the report from the field. The client can access the report the same day through their portal.
Deficiency Tracking with Follow-Up Scheduling
When an inspection reveals a deficiency, the technician flags it in the work order. The system creates a follow-up service call automatically so the repair gets scheduled before the next compliance deadline.
Compliance Calendar with Deadline Alerts
The calendar view shows all upcoming inspections color-coded by urgency. Properties approaching their compliance deadline trigger alerts so your scheduling team can prioritize them.
Client Portal with Inspection History
Property managers log in to view their complete inspection history, upcoming scheduled visits, open deficiencies, and invoices. They can download reports for their compliance files without calling your office.
Compliance Deadline Tracking
Inspection due dates per property trigger scheduling automatically, so no client ever lapses out of compliance on your watch.
Every fire protection call, handled your way
Your business number routes however you decide, and you can mix modes by schedule: forward to your phone during the day, switch to text-back or the AI after hours.
Plain forwarding
$0.04/min
Just rings your phone. Every call logged as answered or missed.
Forward with call tracking
$0.10/min
Rings your phone. Recorded, transcribed, summarized, and logged to the customer record.
Busy message + text-back
~$0.05/call
Plays your message, hangs up, and texts the caller. Replies land in your Inbox as leads.
AI receptionist
$0.25/min
The AI answers, qualifies the caller, and books the job. Great after hours if you want it.
Curious how the AI option sounds? Call (866) 355-9645 and try booking a consultation with it.
How a fire protection job flows through Smarfle
From annual inspection to passed AHJ certificate — compliance and service tracked together.
- 1
Inspection booked from contract
Recurring work orders auto-generate annual inspections for sprinkler, alarm, extinguisher, and hood systems. Each becomes a scheduled work order.
- 2
Tech dispatched with inspection list
Route optimization for multi-property days. Tech sees system specs, prior deficiencies, and AHJ requirements via custom fields.
- 3
Inspection performed in field
Job checklist enforces NFPA-required test points, photos of each system, time tracking, and any parts replaced (extinguisher pin, fire-pump valve) drawn from inventory.
- 4
Deficiency report + repair scheduled
Failed items logged as separate work orders for follow-up repair. Customer signs the inspection certificate via e-sign on the tech's phone.
- 5
Annual contract bill + reminder for next year
Stripe Connect bills the annual contract. Maintenance reminders schedule next year's inspection automatically.
Same flow for every fire protection business, only the terminology and details change.
Is Smarfle the right fit for your fire protection business?
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Compliance Records That Stand Up to Audits
Every inspection record includes timestamped checklist results, technician identification, deficiency photos, and corrective action notes. When a fire marshal or insurance auditor asks for documentation, you pull up the complete history for any property in seconds.
The full fire protection toolkit, in detail
Three ways Smarfle transforms how you operate, get paid, and grow.
Automated Inspection Scheduling
Set inspection frequencies per property and let the system generate work orders on schedule. Annual, semi-annual, and quarterly inspections never get missed.
Digital Inspection Checklists
Technicians complete inspection forms on their phone with pass/fail checkboxes, notes, and photos. Reports are available immediately instead of days later.
Deficiency Tracking and Follow-Up
When a technician flags a deficiency, the system creates a follow-up repair job automatically. Track open deficiencies by property until every issue is resolved.
Compliance Deadline Calendar
The calendar view shows all upcoming inspections color-coded by urgency. Properties approaching their deadline are highlighted so your scheduler can prioritize them.
Fire Protection CRM questions
Related industries
Other trades using Smarfle to run their book of business.
Security & Alarm CRM
Life-safety systems with recurring inspections and monitoring contracts. Same compliance cadence.
ExploreElectrical CRM
Wiring and panel work overlap. Shared estimate, dispatch, and permit workflow.
ExploreGeneral Contractor CRM
Commercial build-outs need fire systems. Project scheduling and inspection sign-off overlap.
ExploreWhy businesses stay
A Florida company that treats you like a partner
We answer requests the same day. If your business needs a new feature, or an existing one changed, it gets built fast, often by the next day. Ihor Lavrenenko puts his name on this product: he has helped hundreds of local businesses grow, and Smarfle is how that experience shows up in your operation every morning.
Ready to run your fire protection business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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