Never Miss a Fire Inspection Deadline Again
One missed compliance inspection can mean fines for your client and liability for your company. Smarfle keeps every property on schedule with automated reminders and inspection records.
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$14,800
Metro Office Tower
Quarterly Sprinkler Inspection
Bella Italia Restaurant
Annual Hood Suppression Test
Lakewood Apartments
Fire Alarm Panel Repair
Sunrise Medical Center
Extinguisher Annual Service
Sound familiar?
Compliance Deadlines Are Scattered Across Spreadsheets
Annual, semi-annual, and quarterly inspection schedules vary by property type and jurisdiction. Tracking hundreds of deadlines in spreadsheets means some get missed, putting clients at risk of fines and your company at risk of losing the contract.
Inspection Reports Take Days to Deliver
Technicians complete inspections on paper forms, bring them back to the office, and someone types them up later. Clients wait days for reports they need immediately for their compliance files, and your team wastes hours on data entry.
Deficiency Follow-Ups Get Forgotten
An inspection reveals a faulty sprinkler head or expired extinguisher. The deficiency gets noted, but the follow-up repair never gets scheduled because it was buried in a paper report. The client calls angry weeks later when they realize the issue is still open.
Built for fire protection businesses
Not a generic CRM. Every feature is tailored to how fire protection companies actually work.
Automated Inspection Scheduling
Set up inspection frequencies per property (annual, semi-annual, quarterly) and Smarfle generates work orders automatically. Every property stays on its required compliance schedule without manual calendar management.
Digital Inspection Reports from the Field
Technicians complete inspection checklists on their phone, note deficiencies, upload photos, and submit the report from the field. The client can access the report the same day through their portal.
Deficiency Tracking with Follow-Up Scheduling
When an inspection reveals a deficiency, the technician flags it in the work order. The system creates a follow-up service call automatically so the repair gets scheduled before the next compliance deadline.
Compliance Calendar with Deadline Alerts
The calendar view shows all upcoming inspections color-coded by urgency. Properties approaching their compliance deadline trigger alerts so your scheduling team can prioritize them.
Client Portal with Inspection History
Property managers log in to view their complete inspection history, upcoming scheduled visits, open deficiencies, and invoices. They can download reports for their compliance files without calling your office.
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Compliance Records That Stand Up to Audits
Every inspection record includes timestamped checklist results, technician identification, deficiency photos, and corrective action notes. When a fire marshal or insurance auditor asks for documentation, you pull up the complete history for any property in seconds.
Everything your fire protection business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Automated Inspection Scheduling
Set inspection frequencies per property and let the system generate work orders on schedule. Annual, semi-annual, and quarterly inspections never get missed.
Digital Inspection Checklists
Technicians complete inspection forms on their phone with pass/fail checkboxes, notes, and photos. Reports are available immediately instead of days later.
Deficiency Tracking and Follow-Up
When a technician flags a deficiency, the system creates a follow-up repair job automatically. Track open deficiencies by property until every issue is resolved.
Compliance Deadline Calendar
The calendar view shows all upcoming inspections color-coded by urgency. Properties approaching their deadline are highlighted so your scheduler can prioritize them.
Plans that grow with your fire protection business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Fire Protection CRM questions
Ready to run your fire protection business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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