Physical Therapy Software That Keeps Patients on Track
Incomplete treatment plans hurt patient outcomes and your bottom line. Smarfle tracks sessions, automates reminders, and gives patients visibility into their progress.
52
18
$14,600
78%
Jennifer Adams
Knee Rehab (Session 8/16)
Michael Torres
Shoulder Assessment
Angela Wright
Post-Op Hip Recovery (Session 3/12)
Chris Johnson
Back Pain Evaluation
Where physical therapy businesses lose time and money
The day-to-day friction every physical therapy owner recognizes.
Patients Abandon Treatment Plans Too Early
Physical therapy works best when patients complete the full prescribed course. But without regular follow-up and visible progress, patients stop attending after a few sessions. You lose the revenue and they lose the recovery.
Session Notes Are Scattered Across Systems
Treatment plans live in one system, session notes in another, and billing in a third. When a therapist needs to review a patient's full history before a session, they piece together information from multiple sources instead of having it in one view.
Home Exercise Compliance Is Invisible
You prescribe home exercises but have no way to track whether patients actually do them between sessions. Without that feedback loop, you cannot adjust treatment plans based on real adherence data.
Built for physical therapy businesses
Not a generic CRM. Every feature is tailored to how physical therapy companies actually work.
Session Scheduling With Treatment Plan Tracking
Create treatment plans with a specific number of sessions and schedule the full series. Smarfle tracks completed versus remaining sessions and flags patients who are falling behind.
Automated SMS Session Reminders
Patients receive text reminders before each session. Missed session follow-ups go out automatically so patients rebook instead of disappearing.
Per-Session Invoicing
Each completed session generates an invoice automatically. Patients receive their bill by email the same day with a clear breakdown of services rendered.
Patient Portal With Progress Visibility
Patients log in to see their treatment plan progress, upcoming sessions, and billing history. Seeing how far they have come motivates them to finish their plan.
Outcome Tracking and Practice Reports
Track treatment plan completion rates, revenue per therapist, and patient outcomes. Identify which protocols produce the best results and where patients tend to drop off.
Specialized physical therapy solutions
The workflows every physical therapy business lives or dies by — each with a dedicated guide.
Physical Therapy Scheduling Software
Shared calendar with public booking, recurring sessions, and auto-reminders that cut no-shows in half.
Learn morePhysical Therapy Billing Software
Recurring billing on auto-pilot. Save customer cards, auto-charge subscriptions, no chasing payments.
Learn morePhysical Therapy Invoicing Software
One-click invoice from completed work. Stripe payment links, aging report, automatic reminders.
Learn moreIs Smarfle the right fit for your physical therapy business?
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Treatment Plan Progress That Patients Can See
Every treatment plan shows a clear progress bar of completed versus remaining sessions. Patients see this in their portal and feel motivated to complete the course. Therapists see it before every session and adjust their approach based on where the patient is in their recovery.
Everything your physical therapy business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Treatment Plan Scheduling
Create plans with a set number of sessions and schedule the full series. Track progress per patient and flag those who fall behind.
SMS Session Reminders
Automated text reminders before each session. Patients who miss get a follow-up message to rebook within 24 hours.
Session Notes and Measurements
Record range of motion, strength assessments, and exercise performance per session. Build a clear picture of patient progress over time.
Therapist Workload Management
See each therapist's daily caseload at a glance. Balance assignments to prevent burnout and ensure consistent session quality.
How a PT episode flows through Smarfle
From referral to discharge — every session and progress note tracked.
- 1
Referral or self-pay booking arrives
Online booking, AI receptionist, or front-desk. Referring physician captured in custom fields. Insurance verified.
- 2
Initial eval booked
Calendar slot for eval. Confirmation SMS, intake form via client portal capturing pain history and goals.
- 3
Plan of care + recurring sessions
Eval documented, plan of care built (frequency × duration), recurring work orders auto-generate the session schedule.
- 4
Sessions + progress notes
Each session logs exercises performed, time tracking, progress against goals, and home exercise program updates.
- 5
Discharge + bill + review
Auto-invoice for each visit (insurance copay) via Stripe payment link, review request at discharge, maintenance reminders for follow-up evaluation.
Same flow for every physical therapy business — only the terminology and details change.
Stop losing PT referrals when patients shop multiple clinics
Insurance referral arrives. Patient calls 2-3 PT clinics, books with whoever has the soonest opening and answers the phone.
How AI Receptionist works- Referral calls where the patient wants the soonest start
- Post-surgery scheduling on tight insurance windows
- Workers-comp calls with urgent intake
- Cancellation rebooking before insurance authorization expires
- AI books the eval and confirms intake docs via SMS
Always on. Never misses an after-hours physical therapy call.
Plans that grow with your physical therapy business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Physical Therapy CRM questions
Ready to run your physical therapy business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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