Remodeling CRM Built for Multi-Phase Projects and Change Orders
Demo, framing, plumbing, electrical, drywall, paint, finish. Six phases, ten subs, four change orders. Smarfle keeps every phase scheduled, every sub paid, and every change order signed before the work happens.
7
3
$84,200
12
Johnson Kitchen
Full kitchen remodel
Chen Master Bath
Master bath gut
Williams Whole Home
Whole-home renovation
Garcia Addition
Bedroom addition
The Best CRM for Remodelers Who Run Real Projects
Remodeling is project work, not service work. A kitchen remodel is 6 weeks, 8 subs, $35k average, and at least 4 change orders. Generic CRMs cannot model that. Construction CRM tools like BuilderTrend cost $300+/month and assume you have a project manager full-time. The best CRM for remodelers in the middle (1-15 jobs at a time, no dedicated PM) handles phases, subs, change orders, and draw billing without the enterprise overhead. Smarfle is built for that middle: solo remodelers, 2-5 person crews, and small contracting firms who need real project structure without the price tag.
A best-fit CRM for remodelers tracks phases, coordinates subs, documents change orders, and bills on draws without forcing you into enterprise construction software that costs more than your insurance.
Phases with their own schedule + budget
Demo, plumbing rough-in, electrical rough-in, framing, drywall, paint, cabinets, finish. Each phase has its own dates, assigned crew or sub, budget line, and completion status. See the whole project on one Gantt-style view.
Subcontractor coordination without spreadsheets
Plumbing sub needs to be in on Tuesday + Wednesday. Electrical sub on Wednesday + Thursday. Cabinet installer on Friday. Smarfle texts each sub their schedule + scope + payment terms. They confirm. Done.
Change orders signed before the work happens
Homeowner wants the island bigger. Generate a change order PDF with the cost + new completion date. Send via SMS for e-signature. Approved before you order the extra slab. Documentation trail end-to-end.
Draw billing on the schedule the bank requires
Construction loans require draw inspections + billing tied to phase completion. Smarfle handles 20% deposit, 25% rough-in complete, 25% drywall complete, 25% cabinets installed, 5% punch list. Each draw triggers the right invoice + supporting photos.
Where remodeling businesses lose time and money
The day-to-day friction every remodeling owner recognizes.
Subs show up on the wrong day because the schedule changed and no one told them
Drywall sub arrives Tuesday because that was the original schedule. But framing ran two days long, so there is no surface for them to hang. They go home, you owe them a half-day mobilization fee, and the project slips further.
Change orders happen verbally and arguments happen at the end
Homeowner asks for a wine fridge. You agree, order it, install it. At final billing they say 'I never agreed to pay for that.' Without a signed change order, you eat the cost or take it to small claims.
Draw billing is a spreadsheet nightmare
Bank wants photos of rough-in complete + a draw request invoice. You take photos on your phone, email them to yourself, paste into a Word doc, save as PDF, email the bank. Three hours per draw, four draws per job.
Built for remodeling businesses
Not a generic CRM. Every feature is tailored to how remodeling companies actually work.
Phase-based Gantt view
Set up your standard phases once (demo, plumbing, electrical, etc.). For each job, drag the phases on a timeline. Subs assigned to each phase. Conflicts surface visually.
Sub coordination via SMS
Each sub gets an SMS with their scope, dates, and contact info. They confirm or request a change. Updates propagate to your dashboard. No phone tag.
Change orders signed on the customer's phone
Homeowner wants something extra. Generate the change order with new cost + timeline impact. SMS for e-signature. Signed before the work starts. No surprises at final billing.
Specialized remodeling solutions
The workflows every remodeling business lives or dies by, each with a dedicated guide.
Remodeling Scheduling Software
Book recurring visits, one-off jobs, and appointments on a shared calendar that the office and field both see.
Learn moreRemodeling Dispatch Software
Live job map, drag-to-reassign dispatch board, and route optimization keep your remodeling fleet moving.
Learn moreRemodeling Billing Software
Recurring service plans on auto-pilot. Save customer cards, auto-charge monthly maintenance, stop chasing payments.
Learn moreRemodeling Invoicing Software
One-click invoicing from completed remodeling jobs. Stripe payment links, aging report, and overdue reminders built in.
Learn moreIs Smarfle the right fit for your remodeling business?
We built this for a specific type of business owner. Tap each one that sounds like you.
We built this for you if...
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And that's okay
Standardize your phases, save 4 hours per project
Most remodelers re-create the project plan from scratch every time. Smarfle lets you build phase templates (kitchen remodel, bath remodel, whole-home reno) once. Apply to every new job in 10 seconds.
Everything your remodeling business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Phase templates
Build your standard phases once. Apply to every project in 10 seconds.
Gantt timeline view
Drag phases on a timeline. Conflicts and overlaps surface visually.
Sub assignment
Assign subs to phases. Each sub sees only their work + dates + scope.
Plans that grow with your remodeling business
All plans include a 7-day free trial. No credit card required.
Solo
Sole operators getting started
- 1 user
- Up to 100 clients
- 1 GB storage
- Public booking link + calendar
- Client management
- Work orders with photos
- Invoices + Stripe payments
- Activity log, tags, custom fields
- Mobile PWA + CSV import/export
Starter
Small teams adding tools and growth
- Up to 3 users (1 owner + 2 techs)
- Up to 200 clients
- 1 GB storage
- Everything in Solo
- Voice AI receptionist (usage-based)
- GMB rank tracking
- Search Console integration
- API access + webhooks
- Branded client portal
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- AI work order summaries
- GBP Posts + Dashboard
- Workflows automation
- Website builder + AI content
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Higher AI credit limits
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Remodeling CRM questions
Related industries
Other trades using Smarfle to run their book of business.
General Contractor CRM
GCs running new builds + heavy remodels share the same phase + sub coordination workflow.
ExploreHome Builder CRM
New-construction builders use the same draw billing + sub coordination patterns at larger scale.
ExploreRestoration CRM
Restoration shops often hand off the rebuild phase to remodelers. Same documentation + change-order workflow.
ExploreReady to run your remodeling business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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