Manage Routes, Chemical Logs, and Billing Without the Chaos
Keep every pool on schedule, every chemical reading logged, and every recurring invoice sent automatically so your business runs smoothly season after season.
87
34
5
$18,600
Glenview Country Club
Weekly Pool Service
Ross and Carmen Delgado
Filter Replacement
Oakdale HOA
Chemical Rebalance
Sound familiar?
Route Management Is Done on Paper or From Memory
Running 50 or more weekly stops manually means missed pools, wasted drive time, and technicians who are not sure which properties to service. Paper route sheets get lost and create liability when service is disputed.
Chemical Logs Are Inconsistent Across Technicians
When technicians record chemical readings differently or not at all, you cannot prove what was done at each visit. This becomes a serious problem when a client complains about water quality or equipment damage.
Recurring Billing Is Tedious to Manage Monthly
Generating dozens of invoices each month for recurring service clients takes hours and is prone to errors. Late invoices mean late payments, and manual follow-up adds even more time to an already full schedule.
Built for pool service businesses
Not a generic CRM. Every feature is tailored to how pool service companies actually work.
Weekly Route Scheduling
Build weekly routes and assign pools to specific technicians. Each stop appears as a work order on the technician's schedule so nothing gets skipped and routes run consistently every week.
Chemical Log Per Visit
Technicians record chlorine, pH, alkalinity, and other readings directly in the work order notes during each visit. Every reading is time-stamped and stored permanently in the client record.
Equipment Repair Tracking
When a pump, filter, or heater needs attention, log it as a separate work order. Track parts ordered, labor performed, and final cost independently from the recurring service billing.
Recurring Invoice Automation
Set up monthly service agreements for each client. Invoices generate automatically and get sent to clients without you touching anything, keeping your cash flow predictable.
Client Photo Documentation
Technicians upload photos of equipment issues, water conditions, or completed work at each visit. Clients can view these in their portal, reducing disputes and support calls.
Is Smarfle the right fit for your pool service business?
We built this for a specific type of business owner. Tap each one that sounds like you.
We built this for you if...
Tap the ones that resonate
This probably isn't for you if...
And that's okay
Documented Service Visits Protect Your Business
A timestamped chemical log and visit photo for every stop is the best defense against water quality disputes. Smarfle stores every technician's notes and readings permanently in the client record, giving you documented proof of service if a client ever raises a concern.
Everything your pool service business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Weekly Route Scheduling
Build weekly routes and assign pools to technicians. Each stop appears on their schedule so nothing gets skipped and routes stay consistent.
Chemical Log Per Visit
Technicians record chlorine, pH, and alkalinity readings in the work order during each visit. Every reading is time-stamped and stored permanently.
Equipment Repair Tracking
Log pump, filter, and heater repairs as separate work orders. Track parts, labor, and costs independently from recurring service billing.
Plans that grow with your pool service business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Pool Service CRM questions
Ready to run your pool service business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
7 days free · No credit card · Cancel anytime