Web Dev Agency Software That Ships Projects and Collects Payments
Stop losing profit to unclear milestones and invoices that go out weeks late. Smarfle keeps your projects on track, your team aligned, and your billing automated.
11
5
$8,400
82%
Evergreen Wellness
E-Commerce Redesign
Signal Analytics
SaaS Dashboard Build
Coastal Bistro
Restaurant Website
Hartley & Associates
Monthly Hosting + Maintenance
Sound familiar?
Projects Drag On Without Clear Milestones
Websites and applications start with enthusiasm but lose momentum when milestones are vague. Without visible progress markers, clients get anxious, your team loses focus, and the launch date keeps sliding.
Hosting and Maintenance Revenue Gets Lost
Monthly hosting and maintenance retainers should be your most reliable income. But manual invoicing means some clients pay late, some never get billed, and your recurring revenue has leaks you do not notice until quarter end.
Client Feedback Loops Create Endless Revisions
Clients send feedback through email, Slack, text, and phone calls. Your team pieces together conflicting requests, builds the wrong thing, and the revision cycle stretches far beyond what was scoped.
Built for web development agency businesses
Not a generic CRM. Every feature is tailored to how web development agency companies actually work.
Milestone-Based Project Tracking
Create projects with defined phases: discovery, design, development, testing, and launch. Track progress through each milestone and keep clients informed on where their project stands.
Milestone and Recurring Invoicing
Bill at project milestones or on recurring monthly cycles for hosting and maintenance. Invoices generate from project records so billing stays tied to actual deliverables.
Client Portal for Feedback and Approvals
Clients log in to see project progress, provide feedback in one place, and approve milestones. Centralized feedback eliminates the confusion of scattered communication channels.
Developer Assignment and Sprint Planning
Assign developers to projects and track workload across the team. See who is available for new work and who is at capacity so you can plan sprints realistically.
Project Profitability and Revenue Reports
Track revenue per project, client, and service type. Compare estimated vs actual hours to identify which projects are profitable and improve your scoping accuracy.
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Milestone Billing That Ties Payment to Progress
Every project phase has a defined deliverable and payment trigger. When your client approves a milestone, the invoice generates automatically. This keeps cash flow aligned with project progress and eliminates the awkward conversation about when the next payment is due.
Everything your web development agency business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Milestone Dashboard
See every project with current phase, upcoming milestones, and team assignments. Filter by developer, project type, or status to manage your pipeline.
Phase Tracking
Projects move through discovery, design, development, testing, and launch. Each phase has defined deliverables and acceptance criteria so everyone knows what done looks like.
Developer Workload View
See how many projects each developer is assigned to and their upcoming deadlines. Balance work across the team and avoid burnout during heavy delivery periods.
Client Feedback Hub
All client feedback lives in the project record. No more searching through email, Slack, and text messages to find what the client actually asked for.
Plans that grow with your web development agency business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Web Development Agency CRM questions
Ready to run your web development agency business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
7 days free · No credit card · Cancel anytime