Med Spa Software That Turns Treatments Into Treatment Plans
One-off treatments do not build a med spa business. Smarfle keeps clients on protocol, follow-ups automated, and package revenue flowing.
29
8
$22,400
5
Jessica Blake
Laser Hair Removal (Session 4/6)
Natalie Reed
Botox Touch-Up
Amanda Torres
Chemical Peel Consultation
Catherine Liu
Microneedling (Session 2/4)
Sound familiar?
Clients Buy One Treatment and Disappear
A client comes in for Botox or a chemical peel and never books the follow-up that completes the protocol. Without automated reminders and visible treatment plans, you rely on the client to remember. They usually do not.
Consent and Pre-Treatment Tracking Is Manual
Every treatment requires consent documentation and pre-treatment instructions. When this process is managed through paper forms and verbal reminders, steps get missed, clients arrive unprepared, and your liability exposure grows.
Package Revenue Is Hard to Track Accurately
Clients purchase multi-treatment packages, but tracking which sessions are used and which remain happens on paper or in a basic spreadsheet. Errors lead to disputes, freebies, and revenue you cannot account for.
Built for med spa businesses
Not a generic CRM. Every feature is tailored to how med spa companies actually work.
Treatment Protocol Scheduling
Create multi-session treatment plans with recommended intervals. Schedule the full series and Smarfle tracks completed versus remaining treatments per client.
Automated SMS Reminders and Follow-Up
Clients receive text reminders before appointments and follow-up messages after treatments. Post-treatment care instructions go out automatically so clients know exactly what to expect.
Package and Treatment Plan Invoicing
Sell treatment packages with accurate session tracking. Each completed treatment updates the balance, and invoices generate automatically with a clear breakdown.
Client Portal for Treatment History
Clients log in to view their treatment plan progress, upcoming appointments, and billing history. Transparency builds trust and keeps them committed to their protocol.
Practice Revenue and Treatment Reports
Track revenue by treatment type, provider, and package sales. Monitor which protocols have the highest completion rates and adjust your offerings accordingly.
Is Smarfle the right fit for your med spa business?
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Treatment Protocol Management From Start to Finish
Build multi-session protocols with recommended intervals between treatments. Track every client's progress through their plan, send automated follow-up reminders, and flag anyone who falls behind schedule. Your clients get better results, and your revenue stays predictable.
Everything your med spa business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Treatment Protocol Scheduling
Build multi-session protocols and schedule the full series. Track each client's position in their treatment plan with clear progress indicators.
Pre and Post-Treatment Messaging
Clients receive preparation instructions before and aftercare details after each treatment. Automated messages ensure nothing gets missed.
Consent Tracking
Track consent documentation per treatment type. Your front desk sees at a glance which clients need updated forms before their next visit.
Provider Scheduling
Assign treatments to specific providers and rooms. The calendar prevents conflicts and shows each provider's full day in one view.
Plans that grow with your med spa business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Med Spa CRM questions
Ready to run your med spa business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
7 days free · No credit card · Cancel anytime