Landscaping Software That Keeps Crews on Route and Clients on Contract
Recurring lawn care is high-volume and margin-thin. Smarfle reduces drive time, automates recurring invoices, and keeps every property on schedule so your business runs even when you're in the field.
47
112
$8,340
3
Birchwood HOA Common Areas
Weekly Mowing and Edging
Delgado Residence
Biweekly Lawn Care
Sunrise Dental Group
Monthly Landscape Maintenance
Where landscaping & lawn care businesses lose time and money
The day-to-day friction every landscaping & lawn care owner recognizes.
Mowing Routes Are Inefficient and Inconsistent
When routes are assigned informally, crews backtrack across neighborhoods, waste fuel, and miss properties. One skipped lawn turns into a cancellation and a lost seasonal contract.
Seasonal Contracts Require Too Much Manual Billing
Monthly billing for dozens of lawn care clients means generating invoices by hand, tracking who has paid, and chasing the ones who haven't. This takes hours every billing cycle.
Property-Specific Notes Are Lost Between Crews
Which gate code do you use? Is there a dog in the back yard on Tuesdays? Does the client want edging every other visit? When this information lives in someone's head, it disappears the day a different crew shows up.
Built for landscaping & lawn care businesses
Not a generic CRM. Every feature is tailored to how landscaping & lawn care companies actually work.
Route Optimization With Google Maps
Group properties by neighborhood and generate optimized multi-stop routes for each crew. Send navigation links to crew leads via SMS at the start of every day.
Recurring Work Orders for Lawn Care Contracts
Set up weekly, biweekly, or monthly service schedules for each client. Work orders generate automatically, eliminating manual scheduling for routine visits.
Property Notes and Special Instructions
Attach gate codes, access notes, dog warnings, and custom service preferences to each client record. Every crew member sees this before arriving, regardless of who normally services the account.
Automated Monthly Invoicing
Recurring clients get invoiced automatically at the end of each billing cycle. They receive email invoices with Stripe payment links, and payment status is tracked in real time.
Crew-Level Job Completion Logging
Crew leads mark jobs complete on their phone after each property, log any issues noted (irrigation heads, tree damage, bare patches), and attach photos. Office staff see completion in real time.
Purpose-built landscaping & lawn care dispatch, scheduling, and invoicing software
Three workflows every landscaping & lawn care business lives or dies by. Smarfle ships them in one CRM so you stop stitching tools together.
Landscaping & Lawn Care dispatch software
Route the right landscaping & lawn care tech to the right job. Live map, drag-to-reassign dispatch board, and Google Directions optimization cut drive time across your whole fleet.
Landscaping & Lawn Care scheduling software
Book recurring visits, one-off jobs, and appointments on a shared calendar. Technician colors, week/month toggle, and auto-generation of recurring work orders keep the schedule tight.
Landscaping & Lawn Care invoicing software
Generate invoices from completed landscaping & lawn care jobs in one click. Billable hours and parts pre-fill as line items, Stripe payment links included, overdue reminders go out automatically.
Is Smarfle the right fit for your landscaping & lawn care business?
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Gate Codes and Special Instructions Follow Every Crew
Property access notes, pet warnings, service preferences, and gate codes are stored on each client record and visible to any crew member on their phone. Clients stay happy even when your regular crew is out sick, and no information gets lost when employees turn over.
Everything your landscaping & lawn care business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Recurring Work Orders
Set up weekly, biweekly, or monthly schedules per client. Work orders generate automatically and assign to the right crew without manual effort.
Route Optimization
Group properties by neighborhood and send each crew an optimized multi-stop navigation link. Less drive time, more properties per day.
Property Notes and Access Codes
Gate codes, pet warnings, service preferences, and special instructions are stored per client. Any crew member sees them before arriving.
How a landscaping job flows through Smarfle
From the first quote request to the next mowing visit — recurring contracts run themselves.
- 1
Lead arrives from any channel
Web form, AI receptionist, referral, or staff entry. Each lead becomes a client record with the property address pre-attached.
- 2
Office schedules the recurring service
Pick mowing, hedge trim, or seasonal cleanup. Recurring work orders auto-generate the weekly / biweekly / monthly schedule. Custom fields track yard size, gate code, dog on premises.
- 3
Crew gets the route for the day
Route optimization batches nearby properties; the crew gets multi-stop navigation, gate codes, and special instructions before pulling out of the yard.
- 4
Service logged on-site
Crew checks in, photos before/after for QC, job checklist for cleanup steps, and time tracking against the route. Parts and chemicals pulled from inventory.
- 5
Invoice + auto-bill recurring contracts
Auto-invoice on completion. Stripe Connect handles recurring monthly billing for contract customers. Review request goes out after the first service.
Same flow for every landscaping & lawn care business — only the terminology and details change.
Stop losing landscaping leads when you're on the mower
You and your crew are out cutting grass, not answering the phone. Quote calls go to voicemail, and most of them never call back.
How AI Receptionist works- Quote calls that come in while you're out on a job
- After-storm cleanup calls that need same-day response
- Property managers with multiple-property contracts
- Spring cleanup signups during your busiest weeks
- AI receptionist captures the address, scope, and contact — you call back when the mower's off
Always on. Never misses an after-hours landscaping & lawn care call.
Plans that grow with your landscaping & lawn care business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Landscaping & Lawn Care CRM questions
Switching to Landscaping & Lawn Care CRM from another tool?
Most landscaping & lawn care businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Ready to run your landscaping & lawn care business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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