Landscaping CRM software
Landscaping CRM software built around route density and seasonal contracts. Crews get a day grouped by geography, agreements regenerate and bill themselves, and property notes travel with whoever shows up.
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$8,340
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Birchwood HOA Common Areas
Weekly Mowing and Edging
Delgado Residence
Biweekly Lawn Care
Sunrise Dental Group
Monthly Landscape Maintenance
Software a landscaping business runs on
Your margin is decided by how many properties a crew reaches before lunch. Smarfle groups the routes by geography, regenerates the seasonal contract, and bills it without you raising it. The crew that shows up reads the same property notes as the crew that came last month, on one mower or ten.
Landscaping & lawn care scheduling software
Two hundred properties on weekly maintenance means the entire year has to be in the diary before a mower leaves the yard. Smarfle generates all of it from the agreements you already hold, so spring starts with the route full rather than with somebody at a keyboard.
Learn moreLandscaping & lawn care dispatch software
Your crews cover a hundred properties a week and twenty minutes of extra driving between stops is a crew hour you paid for and never sold. Smarfle groups the day by geography before the trucks load, and a crew finishing early already has their next property.
Learn moreLandscaping & lawn care billing software
Your maintenance contract runs for a season and bills every month of it, which is eight chances to fall behind. Smarfle holds the agreement on the client so each cycle runs itself, and keeps curbside extras as their own charges.
Learn moreLandscaping & lawn care invoicing software
Your crew agrees to a hedge cut or a haul-away at the curb, and by Sunday nobody can reconstruct which property it was. Smarfle takes the extra at the visit and puts it on the invoice automatically, so the work you actually did is the work you charge for.
Learn moreThe growth side, built in
Landscaping call tracking
Spring rush calls come in bursts. Tracking shows which number on which yard sign or ad made the phone ring, and missed calls get a text-back before the neighbor's crew answers.
Reviews and Google Business Profile
After the last mow of the month, a review request goes out automatically, compounding the rating that wins whole neighborhoods.
Website and lead follow-ups
Your website quotes mowing by lot size and feeds the CRM, and follow-ups turn one-time cleanups into weekly contracts.
CRM plans that grow with your landscaping business
All plans include a 7-day free trial. No credit card required.
Solo
Sole operators getting started
- 1 user
- Up to 100 clients
- 1 GB storage
- Public booking link + calendar
- Client management
- Work orders with photos
- Invoices + Stripe payments
- Activity log, tags, custom fields
- Mobile PWA + CSV import/export
Starter
Small teams adding tools and growth
- Up to 5 users (1 owner + 4 techs)
- Up to 200 clients
- 1 GB storage
- Everything in Solo
- Voice AI receptionist (usage-based)
- GMB rank tracking
- Search Console integration
- API access + webhooks
- Branded client portal
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- AI work order summaries
- GBP Posts + Dashboard
- Workflows automation
- Website builder + AI content
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Higher AI credit limits
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
What an inefficient landscaping business looks like
Landscaping margin is measured in minutes per property, and minutes are exactly what nobody tracks. A crew driving four extra times a day costs you a week over a season.
Mowing routes are inefficient and inconsistent
When routes are assigned informally, crews backtrack across neighborhoods, waste fuel, and miss properties. One skipped lawn turns into a cancellation and a lost seasonal contract.
Seasonal contracts require too much manual billing
Monthly billing for dozens of lawn care clients means generating invoices by hand, tracking who has paid, and chasing the ones who haven't. This takes hours every billing cycle.
Property-specific notes are lost between crews
Which gate code do you use? Is there a dog in the back yard on Tuesdays? Does the client want edging every other visit? When this information lives in someone's head, it disappears the day a different crew shows up.
Every landscaping & lawn care call, handled your way
Calls arriving while crews are out do not go to voicemail, because whichever mode you have running answers, texts back, or books, and all of it lands on the customer record.
Plain forwarding
$0.04/min
Just rings your phone. Every call logged as answered or missed.
Forward with call tracking
$0.10/min
Rings your phone. Recorded, transcribed, summarized, and logged to the customer record.
Busy message + text-back
~$0.05/call
Plays your message, hangs up, and texts the caller. Replies land in your Inbox as leads.
AI receptionist
$0.25/min
The AI answers, qualifies the caller, and books the job. Great after hours if you want it.
Spam screening is included in every mode
Turn it on and unknown callers hear one sentence and press a key before the call connects. Dialer software does not press keys, so it never reaches you. How screening works
- Your customers skip it. Known clients and callers on mobile numbers are never screened.
- You are not billed for it. Screened, silent, and blocked calls cost nothing.
- One blocklist. Block a number once and it stops calling and texting.
Curious how the AI option sounds? Call (866) 355-9645 and try booking a consultation with it.
How a landscaping job flows through Smarfle
A mowing contract runs on a loop, and this is the loop. Lead, schedule, crew, completion, invoice, then the next visit without anyone asking.
- 1
Property enquiry arrives
Enquiries arrive by web form, by phone, or from a referral somebody types in. Each opens a client record with the property address already attached.
- 2
Office schedules the recurring service
Pick mowing, hedge trim, or seasonal cleanup. Recurring work orders auto-generate the weekly / biweekly / monthly schedule. Custom fields track yard size, gate code, dog on premises.
- 3
Crew gets the route for the day
Route optimization batches nearby properties; the crew gets multi-stop navigation, gate codes, and special instructions before pulling out of the yard.
- 4
Service logged on-site
Crew checks in, photos before/after for QC, job checklist for cleanup steps, and time tracking against the route. Parts and chemicals pulled from inventory.
- 5
Invoice + auto-bill recurring contracts
Auto-invoice on completion. Stripe Connect handles recurring monthly billing for contract customers. Review request goes out after the first service.
Same flow for every landscaping & lawn care business, only the terminology and details change.
Smarfle is not right for every landscaping business
The question is whether anything repeats, because contracts that come back every week or every season are what this is built around.
We built this for you if...
Tap the ones that resonate
This probably isn't for you if...
And that's okay
Everything Smarfle does for a landscaping business
Cutting grass is the straightforward part. Routing the crew, billing the contract, and winning the next property are the rest of it.
Recurring work orders
Set up weekly, biweekly, or monthly schedules per client. Work orders generate automatically and assign to the right crew without manual effort.
Route optimization
Group properties by neighborhood and send each crew an optimized multi-stop navigation link. Less drive time, more properties per day.
Property notes and access codes
Gate codes, pet warnings, service preferences, and special instructions are stored per client. Any crew member sees them before arriving.
Crew completion from the property
The crew lead closes each property on a phone, photographs the cracked irrigation head or the bare patch, and leaves the note on that account. The office watches the day fill in rather than waiting for a truck to come back.
Landscaping CRM software and the billable hour
The hour is the unit your margin is actually measured in. Most of a season goes by without anybody writing down how many of them a property took. Time entries, an hourly rate on each crew member, and an entry created when the job is closed make that number exist. The estimate you send next spring is then built on something real.
Landscaping is sold by the job and paid for by the hour, and usually only one of those gets written down.
Install work priced, signed and part paid
Plant material, hardscape and labor each get a line, and a deposit can be required before anything is ordered. The customer signs it off electronically, what they paid up front is deducted from the closing bill, and the file keeps both marks on it.
Crew hours priced into the invoice
Mowing, mulch spreading and irrigation repairs each collect minutes against the job, marked chargeable or absorbed, with a rate held for every crew member. Bill that job and the chargeable ones arrive as line items already filled in, so what you pay out matches what you charge.
What the yard is really holding
Mulch, fertilizer, blades and irrigation fittings are listed with a code, a buy price, a charge price, a count and a trigger for reordering. Putting one on a job draws it down and taking it off gives it back, and a filter for short and empty stock tells you before the truck leaves.
Office emails without the retyping
Renewal notices and schedule changes sit as saved templates, and the placeholders turn into that property's own details when you send from the file. Whoever is at the desk sends identical wording, having checked the filled version first.
Get more customers for your landscaping business
Landscaping lead generation
Sign a mowing customer in April and they are still paying in October. Smarfle finds the homeowners looking right now in neighborhoods you already service, where a new stop costs almost no extra drive time. One season of that pays for a long run of leads.
Flat pricing per accepted lead
Landscaping & Lawn Care leads run about $20 each. You see the job and the ZIP first, then accept or pass free. No monthly lead budget, no bidding wars.
When leads start
We expand the directory around every business that joins, and Google needs time to rank new pages, so plan for up to two months before leads ramp up. You pay per lead, never for waiting. A Google Business Profile with real reviews brings them sooner.
Requests arrive pre-qualified
Every quote request already answers what service do you need and what kind of property, so your callback quotes instead of interviews.
Fair by design
Your existing customers and repeat requests are always free, and a bad lead can be disputed with a refund to your wallet.
Lawn crews ask these before the spring season
Related industries
Other trades using Smarfle to run their book of business.
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ExploreTree service CRM
Adjacent outdoor work for the same properties. Shared crews, routes, and seasonal demand.
ExplorePool service CRM
Recurring outdoor service on auto-renewing plans. Same route-density and billing model.
ExploreSwitching to Smarfle from another landscaping CRM?
The route book is what you are afraid of losing, every property, every crew note, every seasonal agreement written against it. We convert your customer and pricing records into a file and load it for you, then invite crew leads to accounts of their own. Our people work in the US.
Why businesses stay
Who you are buying from
We answer requests the same day. If your business needs a new feature, or an existing one changed, it gets built fast, often by the next day. Ihor Lavrenenko puts his name on this product: he has helped hundreds of local businesses grow, and Smarfle is how that experience shows up in your operation every morning.
Ready to run your landscaping & lawn care business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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