Tutoring Software That Keeps Students Progressing and Parents Informed
Missed sessions, lost progress notes, and billing confusion frustrate parents and tutors alike. Smarfle keeps everything organized so learning never stops.
42
38
$4,600
35
Ethan Miller
SAT Math Prep
Sophia Zhang
AP Chemistry Tutoring
Aiden Brooks
Reading Comprehension (Grade 4)
Maya Patel
Spanish Conversation Practice
Sound familiar?
Parents Are Left in the Dark About Progress
Tutoring works best when parents understand what their child is working on and where they are improving. Without regular progress updates, parents question the value of sessions and eventually stop booking. You lose the student before the results show.
Session Scheduling Is a Three-Way Juggle
Coordinating between the tutor's availability, the student's schedule, and the parent's preferences creates a constant back-and-forth. Every reschedule involves multiple messages, and gaps in the schedule go unfilled because the process is too slow.
Invoicing Across Multiple Students Is Messy
Families with multiple children each on different schedules create billing complexity. Tracking who had how many sessions and at what rate turns invoicing into a weekly headache that delays payment and confuses parents.
Built for tutoring businesses
Not a generic CRM. Every feature is tailored to how tutoring companies actually work.
Session Scheduling With Subject Tracking
Schedule tutoring sessions by tutor, student, and subject. Set up recurring weekly sessions that repeat automatically and track session history per subject area.
Automated SMS Session Reminders
Parents and students receive text reminders before each session with the tutor name, subject, and time. No-shows drop and your schedule stays consistent.
Per-Session and Package Invoicing
Completed sessions generate invoices automatically. Offer prepaid session packages for a discount, with accurate balance tracking per family.
Parent Portal for Progress and Scheduling
Parents log in to view their child's session history, progress notes, upcoming appointments, and billing. They reschedule or book additional sessions without calling.
Student Progress and Business Reports
Track session completion rates, revenue by tutor and subject, and student retention. Share progress summaries with parents to demonstrate value and keep families engaged.
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Progress Notes That Keep Parents Engaged
After each session, tutors log progress notes covering what was covered, where the student improved, and what to focus on next. Parents see these notes in the portal immediately, creating transparency that builds trust, demonstrates value, and keeps families booking sessions long-term.
Everything your tutoring business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Subject-Based Scheduling
Schedule sessions by tutor, student, and subject. Recurring weekly sessions repeat automatically so families lock in their preferred time slot.
SMS Session Reminders
Parents and students receive text reminders before each session. Fewer missed appointments and more consistent attendance across your roster.
Progress Notes Per Session
Tutors log what was covered, how the student performed, and what to focus on next. Notes are saved to the student record and visible to parents instantly.
Tutor Workload Management
See each tutor's session load for the week. Balance assignments and prevent burnout by distributing students evenly across your team.
Plans that grow with your tutoring business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Tutoring CRM questions
Ready to run your tutoring business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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