Keep Every Project on Time and Every Client in the Loop
Manage bids, subcontractors, change orders, and invoices for every active project without switching between apps.
11
4
$187,500
$142,000
Ridgemont Commercial LLC
Office Buildout
Marcus and Diane Pollard
Kitchen Addition
Westfield Properties
Tenant Improvement
Sound familiar?
Change Orders Create Billing Confusion
Scope changes happen on every project. Without a clean system to document and price each change order, clients dispute charges, final invoices balloon with surprises, and you end up absorbing costs you should have collected.
Subcontractor Coordination Slips Through the Cracks
Scheduling electricians, plumbers, and specialty subs around each other is a constant challenge. A single missed coordination call can stall a project for days and push the completion date back.
Clients Want Status Updates Constantly
Homeowners and commercial clients call repeatedly asking about progress. Answering those calls eats time you should be spending running the job, yet ignoring them damages the relationship.
Built for general contractor businesses
Not a generic CRM. Every feature is tailored to how general contractor companies actually work.
Project-Based Work Orders
Create a master work order for each project and break it into phases. Track status, notes, and assigned trades for each phase so you always know exactly where a project stands.
Change Order Documentation
Log every scope change as a separate line item with a client-approved signature. Change orders are attached to the project record and automatically added to the final invoice.
Subcontractor Assignment and Scheduling
Add subcontractors as technicians and assign them to specific phases. The scheduling calendar shows all active assignments so you can coordinate trades without double-booking.
Client Portal with Job Updates
Give each client access to a branded portal where they can view project status, upcoming milestones, and uploaded photos. Fewer phone calls, happier clients.
Progress Billing and Milestone Invoices
Generate invoices tied to project milestones instead of waiting until the job is complete. Collect deposits, draw payments, and final balances with itemized line items for every scope element.
Is Smarfle the right fit for your general contractor business?
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Stop Losing Money on Change Orders
Undocumented change orders are one of the biggest sources of revenue loss for general contractors. Smarfle makes it easy to document every scope change, get client approval in writing, and attach it directly to the invoice so nothing falls off at billing time.
Everything your general contractor business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Phase-Based Work Orders
Break each project into phases with assigned trades, notes, and status tracking. Know exactly where every project stands at a glance.
Subcontractor Scheduling
Assign subs to specific phases from a visual calendar. Avoid double-booking and coordinate trades across multiple active job sites.
Change Order Documentation
Log every scope change with a description, price, and client approval. Attach it to the project record so nothing gets lost at billing time.
Plans that grow with your general contractor business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
General Contractor CRM questions
Ready to run your general contractor business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
7 days free · No credit card · Cancel anytime