Keep Every Project on Time and Every Client in the Loop
Manage bids, subcontractors, change orders, and invoices for every active project without switching between apps.
11
4
$187,500
$142,000
Ridgemont Commercial LLC
Office Buildout
Marcus and Diane Pollard
Kitchen Addition
Westfield Properties
Tenant Improvement
Where general contractor businesses lose time and money
The day-to-day friction every general contractor owner recognizes.
Change Orders Create Billing Confusion
Scope changes happen on every project. Without a clean system to document and price each change order, clients dispute charges, final invoices balloon with surprises, and you end up absorbing costs you should have collected.
Subcontractor Coordination Slips Through the Cracks
Scheduling electricians, plumbers, and specialty subs around each other is a constant challenge. A single missed coordination call can stall a project for days and push the completion date back.
Clients Want Status Updates Constantly
Homeowners and commercial clients call repeatedly asking about progress. Answering those calls eats time you should be spending running the job, yet ignoring them damages the relationship.
Built for general contractor businesses
Not a generic CRM. Every feature is tailored to how general contractor companies actually work.
Project-Based Work Orders
Create a master work order for each project and break it into phases. Track status, notes, and assigned trades for each phase so you always know exactly where a project stands.
Change Order Documentation
Log every scope change as a separate line item with a client-approved signature. Change orders are attached to the project record and automatically added to the final invoice.
Subcontractor Assignment and Scheduling
Add subcontractors as technicians and assign them to specific phases. The scheduling calendar shows all active assignments so you can coordinate trades without double-booking.
Client Portal with Job Updates
Give each client access to a branded portal where they can view project status, upcoming milestones, and uploaded photos. Fewer phone calls, happier clients.
Progress Billing and Milestone Invoices
Generate invoices tied to project milestones instead of waiting until the job is complete. Collect deposits, draw payments, and final balances with itemized line items for every scope element.
Specialized general contractor solutions
The workflows every general contractor business lives or dies by, each with a dedicated guide.
General Contractor Scheduling Software
Book recurring visits, one-off jobs, and appointments on a shared calendar that the office and field both see.
Learn moreGeneral Contractor Dispatch Software
Live job map, drag-to-reassign dispatch board, and route optimization keep your general contractor fleet moving.
Learn moreGeneral Contractor Billing Software
Recurring service plans on auto-pilot. Save customer cards, auto-charge monthly maintenance, stop chasing payments.
Learn moreGeneral Contractor Invoicing Software
One-click invoicing from completed general contractor jobs. Stripe payment links, aging report, and overdue reminders built in.
Learn moreIs Smarfle the right fit for your general contractor business?
We built this for a specific type of business owner. Tap each one that sounds like you.
We built this for you if...
Tap the ones that resonate
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And that's okay
Stop Losing Money on Change Orders
Undocumented change orders are one of the biggest sources of revenue loss for general contractors. Smarfle makes it easy to document every scope change, get client approval in writing, and attach it directly to the invoice so nothing falls off at billing time.
Everything your general contractor business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Phase-Based Work Orders
Break each project into phases with assigned trades, notes, and status tracking. Know exactly where every project stands at a glance.
Subcontractor Scheduling
Assign subs to specific phases from a visual calendar. Avoid double-booking and coordinate trades across multiple active job sites.
Change Order Documentation
Log every scope change with a description, price, and client approval. Attach it to the project record so nothing gets lost at billing time.
How a contracting project flows through Smarfle
From the first walkthrough to the punch list — multi-week jobs stay coordinated.
- 1
Lead from referral or website
Web form, AI receptionist for project inquiries, or referral. Each lead becomes a client record with the project address and scope notes.
- 2
Walkthrough scheduled
Calendar holds the walkthrough; you arrive with the work order on your phone. Custom fields capture permits required, HOA approval, and budget tier.
- 3
Estimate + permit work tracked
Estimate built from line items. Once approved, project becomes a work order. Per-job expenses log permits, subs, and material draws.
- 4
Multi-week build coordinated
Daily progress photos, job checklist for each phase (demo, framing, MEP, finish), time tracking per trade, and inventory draws for the materials your crew uses.
- 5
Final billing + retention + review
Progress invoices via Stripe payment links, final invoice on punch-list completion, review request after handoff, and maintenance reminders for the warranty year.
Same flow for every general contractor business, only the terminology and details change.
Stop losing project leads on the job site
You're on site swinging a hammer, not at a desk. Project inquiry calls go to voicemail, and qualified leads worth $30K+ slip to the next contractor.
How AI Receptionist works- Project inquiries with budgets that justify the call back
- Referrals from past clients who can't reach you on the phone
- Insurance-restoration leads that need fast intake
- Commercial inquiries from property managers
- AI captures project type, scope, address, and budget tier — your office routes the qualified ones
Always on. Never misses an after-hours general contractor call.
Plans that grow with your general contractor business
All plans include a 7-day free trial. No credit card required.
Solo
Sole operators getting started
- 1 user
- Up to 100 clients
- 1 GB storage
- Public booking link + calendar
- Client management
- Work orders with photos
- Invoices + Stripe payments
- Activity log, tags, custom fields
- Mobile PWA + CSV import/export
Starter
Small teams adding tools and growth
- Up to 3 users (1 owner + 2 techs)
- Up to 200 clients
- 1 GB storage
- Everything in Solo
- Voice AI receptionist (usage-based)
- GMB rank tracking
- Search Console integration
- API access + webhooks
- Branded client portal
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- AI work order summaries
- GBP Posts + Dashboard
- Workflows automation
- Website builder + AI content
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Higher AI credit limits
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
General Contractor CRM questions
Related industries
Other trades using Smarfle to run their book of business.
Switching to General Contractor CRM from another tool?
Most general contractor businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Ready to run your general contractor business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
7 days free · No credit card · Cancel anytime