Medical and Dental Software That Keeps Your Front Desk Ahead
Empty chairs cost the same as full ones. Smarfle fills them with online booking, recall reminders, payment collection, and the reputation work that brings new patients. From $19/month.
67
14
$18,400
4.2%
Maria Gonzalez
Dental Cleaning and Exam
James Park
New Patient Consultation
Linda Chen
Crown Prep Follow-Up
Robert Davis
Annual Physical Exam
Everything a medical & dental business runs on
Smarfle connects everything a successful local business runs on: website, Google Business Profile, call tracking, lead follow-up, CRM, review requests, payments, and recurring orders. One platform. Start with the medical & dental workflows below.
Medical & Dental Scheduling Software
Cleaning every 6 months + treatment plans + emergency drop-ins. Dental + medical scheduling needs all three cadences. Smarfle handles them with auto-reminders + recurring schedules.
Learn moreMedical & Dental Billing Software
Insurance billing + cash-pay + treatment plan financing. Medical/dental billing covers all three. Smarfle handles per-visit copay collection + recurring memberships.
Learn moreMedical & Dental Invoicing Software
Visit done = invoice generated with insurance + patient portion split. Pay Now link makes copay collection effortless.
Learn moreThe growth side, built in
Practice Call Tracking
The front desk cannot catch every call between checkouts. Tracking logs the misses, and text-backs recover the appointment requests.
Reviews & Google Business Profile
New patients pick practices by rating before insurance lists. Post-visit review requests keep yours ahead of the practice down the street.
Website & Lead Follow-Ups
Appointment requests from your site feed the schedule, and recall follow-ups keep hygiene slots full months out.
Plans that grow with your medical & dental business
All plans include a 7-day free trial. No credit card required.
Solo
Sole operators getting started
- 1 user
- Up to 100 clients
- 1 GB storage
- Public booking link + calendar
- Client management
- Work orders with photos
- Invoices + Stripe payments
- Activity log, tags, custom fields
- Mobile PWA + CSV import/export
Starter
Small teams adding tools and growth
- Up to 5 users (1 owner + 4 techs)
- Up to 200 clients
- 1 GB storage
- Everything in Solo
- Voice AI receptionist (usage-based)
- GMB rank tracking
- Search Console integration
- API access + webhooks
- Branded client portal
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- AI work order summaries
- GBP Posts + Dashboard
- Workflows automation
- Website builder + AI content
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Higher AI credit limits
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Where medical & dental businesses lose time and money
The day-to-day friction every medical & dental owner recognizes.
No-Shows Cost You Thousands Every Month
Empty appointment slots are lost revenue you can never recover. When patients forget their visit or cancel last minute, your providers sit idle while the schedule falls apart. Manual reminder calls take hours your staff does not have.
Follow-Up Visits Fall Through the Cracks
Post-procedure check-ups and recall visits are critical for patient outcomes and practice revenue. Without an automated system, follow-ups get buried in sticky notes and forgotten. Patients leave and never come back.
Billing Lags Behind Completed Visits
When invoices are not generated until days after the appointment, patients question charges and payment collection slows. Your billing team spends more time chasing than collecting, and cash flow suffers every month.
Built for medical & dental businesses
Not a generic CRM. Every feature is tailored to how medical & dental companies actually work.
Multi-Provider Appointment Scheduling
Schedule patients across multiple providers with color-coded calendars. See openings at a glance, prevent double-booking, and fill gaps in your schedule before the day starts.
Automated SMS Appointment Reminders
Patients receive SMS reminders before their visit. Reduce no-shows by up to 40% without your front desk making a single phone call.
Same-Day Invoice Generation
When an appointment is completed, an invoice generates automatically with the services rendered. Send it to the patient by email before they leave the parking lot.
Patient Portal for Records and Billing
Give patients a branded login to view upcoming appointments, past visit history, and outstanding invoices. Fewer phone calls to your front desk, more self-service convenience.
Practice Performance Reports
Track revenue by provider, monitor no-show rates, identify your highest-value services, and spot trends in patient volume. Make staffing decisions backed by real data.
Recall Reminder Automation
Hygiene and checkup recalls go out automatically by text, keeping the schedule full months ahead.
Every medical & dental call, handled your way
Your business number routes however you decide, and you can mix modes by schedule: forward to your phone during the day, switch to text-back or the AI after hours.
Plain forwarding
$0.04/min
Just rings your phone. Every call logged as answered or missed.
Forward with call tracking
$0.10/min
Rings your phone. Recorded, transcribed, summarized, and logged to the customer record.
Busy message + text-back
~$0.05/call
Plays your message, hangs up, and texts the caller. Replies land in your Inbox as leads.
AI receptionist
$0.25/min
The AI answers, qualifies the caller, and books the job. Great after hours if you want it.
Curious how the AI option sounds? Call (866) 355-9645 and try booking a consultation with it.
How an appointment flows through Smarfle
From booking to follow-up reminder — patient flow without no-shows.
- 1
Booking comes in
Online booking form, AI receptionist for after-hours scheduling, or front-desk staff. Calendar holds the slot, confirmation SMS sent automatically.
- 2
Reminder fires automatically
Workflow automation sends a 24h-before SMS or email reminder. No-shows drop without staff effort.
- 3
Patient seen at the appointment
Provider sees today's schedule on phone or desktop. Patient history, custom fields (allergies, prior treatment), and notes available.
- 4
Treatment notes + recall logged
Visit notes, photos (before/after, x-rays), and a recurring schedule for the next 6-month recall via recurring work orders.
- 5
Bill + review + recall reminder
Auto-invoice with Stripe payment link for any patient portion, review request after appointment, maintenance reminders for the next visit.
Same flow for every medical & dental business, only the terminology and details change.
Is Smarfle the right fit for your medical & dental business?
We built this for a specific type of business owner. Tap each one that sounds like you.
We built this for you if...
Tap the ones that resonate
This probably isn't for you if...
And that's okay
Multi-Provider Scheduling With Zero Double-Booking
Assign patients to specific providers, hygienists, or rooms with a calendar that prevents conflicts automatically. Each provider sees only their schedule, while your front desk sees everyone. Reschedules and cancellations update in real time across all views.
The full medical & dental toolkit, in detail
Three ways Smarfle transforms how you operate, get paid, and grow.
Multi-Provider Calendar
See every provider's schedule side by side. Drag and drop to reschedule, and color-code by provider or appointment type for instant visual clarity.
SMS Appointment Reminders
Automated text reminders go out before each visit. Patients confirm or cancel with a reply, and your schedule updates in real time.
Recall and Follow-Up Tracking
Set recall intervals per patient. Smarfle flags overdue visits and sends reminders automatically so no patient slips off your radar.
Waitlist Backfill
When a cancellation opens a slot, your front desk sees it instantly and can fill it from the waitlist before the hour is wasted.
Medical & Dental CRM questions
Related industries
Other trades using Smarfle to run their book of business.
Switching to Medical & Dental CRM from another tool?
Most medical & dental businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Why businesses stay
A Florida company that treats you like a partner
We answer requests the same day. If your business needs a new feature, or an existing one changed, it gets built fast, often by the next day. Ihor Lavrenenko puts his name on this product: he has helped hundreds of local businesses grow, and Smarfle is how that experience shows up in your operation every morning.
Ready to run your medical & dental business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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