Your Front Desk Deserves Software That Keeps Up
No-shows, missed follow-ups, and billing backlogs slow your practice down. Smarfle keeps patients on schedule and payments on track without extra admin hours.
67
14
$18,400
4.2%
Maria Gonzalez
Dental Cleaning and Exam
James Park
New Patient Consultation
Linda Chen
Crown Prep Follow-Up
Robert Davis
Annual Physical Exam
Where medical & dental businesses lose time and money
The day-to-day friction every medical & dental owner recognizes.
No-Shows Cost You Thousands Every Month
Empty appointment slots are lost revenue you can never recover. When patients forget their visit or cancel last minute, your providers sit idle while the schedule falls apart. Manual reminder calls take hours your staff does not have.
Follow-Up Visits Fall Through the Cracks
Post-procedure check-ups and recall visits are critical for patient outcomes and practice revenue. Without an automated system, follow-ups get buried in sticky notes and forgotten. Patients leave and never come back.
Billing Lags Behind Completed Visits
When invoices are not generated until days after the appointment, patients question charges and payment collection slows. Your billing team spends more time chasing than collecting, and cash flow suffers every month.
Built for medical & dental businesses
Not a generic CRM. Every feature is tailored to how medical & dental companies actually work.
Multi-Provider Appointment Scheduling
Schedule patients across multiple providers with color-coded calendars. See openings at a glance, prevent double-booking, and fill gaps in your schedule before the day starts.
Automated SMS Appointment Reminders
Patients receive SMS reminders before their visit. Reduce no-shows by up to 40% without your front desk making a single phone call.
Same-Day Invoice Generation
When an appointment is completed, an invoice generates automatically with the services rendered. Send it to the patient by email before they leave the parking lot.
Patient Portal for Records and Billing
Give patients a branded login to view upcoming appointments, past visit history, and outstanding invoices. Fewer phone calls to your front desk, more self-service convenience.
Practice Performance Reports
Track revenue by provider, monitor no-show rates, identify your highest-value services, and spot trends in patient volume. Make staffing decisions backed by real data.
Specialized medical & dental solutions
The workflows every medical & dental business lives or dies by — each with a dedicated guide.
Medical & Dental Scheduling Software
Shared calendar with public booking, recurring sessions, and auto-reminders that cut no-shows in half.
Learn moreMedical & Dental Billing Software
Recurring billing on auto-pilot. Save customer cards, auto-charge subscriptions, no chasing payments.
Learn moreMedical & Dental Invoicing Software
One-click invoice from completed work. Stripe payment links, aging report, automatic reminders.
Learn moreIs Smarfle the right fit for your medical & dental business?
We built this for a specific type of business owner. Tap each one that sounds like you.
We built this for you if...
Tap the ones that resonate
This probably isn't for you if...
And that's okay
Multi-Provider Scheduling With Zero Double-Booking
Assign patients to specific providers, hygienists, or rooms with a calendar that prevents conflicts automatically. Each provider sees only their schedule, while your front desk sees everyone. Reschedules and cancellations update in real time across all views.
Everything your medical & dental business needs
Three ways Smarfle transforms how you operate, get paid, and grow.
Multi-Provider Calendar
See every provider's schedule side by side. Drag and drop to reschedule, and color-code by provider or appointment type for instant visual clarity.
SMS Appointment Reminders
Automated text reminders go out before each visit. Patients confirm or cancel with a reply, and your schedule updates in real time.
Recall and Follow-Up Tracking
Set recall intervals per patient. Smarfle flags overdue visits and sends reminders automatically so no patient slips off your radar.
Waitlist Backfill
When a cancellation opens a slot, your front desk sees it instantly and can fill it from the waitlist before the hour is wasted.
How an appointment flows through Smarfle
From booking to follow-up reminder — patient flow without no-shows.
- 1
Booking comes in
Online booking form, AI receptionist for after-hours scheduling, or front-desk staff. Calendar holds the slot, confirmation SMS sent automatically.
- 2
Reminder fires automatically
Workflow automation sends a 24h-before SMS or email reminder. No-shows drop without staff effort.
- 3
Patient seen at the appointment
Provider sees today's schedule on phone or desktop. Patient history, custom fields (allergies, prior treatment), and notes available.
- 4
Treatment notes + recall logged
Visit notes, photos (before/after, x-rays), and a recurring schedule for the next 6-month recall via recurring work orders.
- 5
Bill + review + recall reminder
Auto-invoice with Stripe payment link for any patient portion, review request after appointment, maintenance reminders for the next visit.
Same flow for every medical & dental business — only the terminology and details change.
Stop losing patient bookings when the front desk is busy
Front desk is on the phone with one patient, the line rings with another. New-patient bookings go to voicemail and call the next practice on the list.
How AI Receptionist works- Toothache / pain calls patients want today
- New-patient bookings searching insurance acceptance
- Cancellation calls (the AI tries to reschedule before logging the cancel)
- Treatment-plan follow-up calls
- AI books the slot and SMS-confirms the patient
Always on. Never misses an after-hours medical & dental call.
Plans that grow with your medical & dental business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Medical & Dental CRM questions
Switching to Medical & Dental CRM from another tool?
Most medical & dental businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Ready to run your medical & dental business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
7 days free · No credit card · Cancel anytime