Tree service CRM software
Tree service CRM software where the hazard assessment reaches the crew before they do. Site notes and access constraints ride into the work order. Multi-day removals stay tracked through cleanup and the invoice leaves the day the job ends.
8
12
3 Trucks
$38,700
Riverside Properties
Large Oak Removal
Carol Nguyen
Stump Grinding (3)
Mike Okafor
Storm Debris Cleanup
Software a tree service business runs on
Before a tree job is a quote it is a hazard assessment, and the crew has to know what they are walking into. Site notes and access constraints travel into the work order, multi-day removals stay tracked through cleanup, and the invoice leaves the day the job ends. Smarfle handles that for one crew or six.
Tree service scheduling software
A day lost to wind is a day of work that has to land somewhere else, and by phone that is your whole afternoon. Smarfle moves the crew day as a block and tells every customer on it, so rescheduling takes minutes rather than the rest of the evening.
Learn moreTree service dispatch software
Your crew reaches the property ahead of the chipper and spends the morning waiting for it. Smarfle plans gear and people as one thing, and carries the site hazards onto the job so nobody discovers them standing under a limb.
Learn moreTree service billing software
Your annual prune agreements are renewals nobody is tracking, so they lapse quietly. Smarfle keeps the schedule and the price on the account, so next year's work is already on the books instead of depending on someone opening a spreadsheet.
Learn moreTree service invoicing software
You send four people and a chipper, and the invoice gets written from the quote you gave a week earlier. Smarfle tracks the crew hours against the job and itemizes the haul-away, so the document reflects the day you actually had.
Learn moreThe growth side, built in
Tree service call tracking
Storm mornings bring more calls than any crew can answer. Tracking logs the flood, and text-backs triage the emergencies from the estimates.
Reviews and Google Business Profile
A crane over a house makes for dramatic review photos. Requests after cleanup build the rating that wins removal jobs worth thousands.
Website and lead follow-ups
Photo-attached quote requests from your site show the tree before you roll a truck, and follow-ups book the trims that were not urgent yet.
CRM plans that grow with your tree service business
All plans include a 7-day free trial. No credit card required.
Solo
Sole operators getting started
- 1 user
- Up to 100 clients
- 1 GB storage
- Public booking link + calendar
- Client management
- Work orders with photos
- Invoices + Stripe payments
- Activity log, tags, custom fields
- Mobile PWA + CSV import/export
Starter
Small teams adding tools and growth
- Up to 5 users (1 owner + 4 techs)
- Up to 200 clients
- 1 GB storage
- Everything in Solo
- Voice AI receptionist (usage-based)
- GMB rank tracking
- Search Console integration
- API access + webhooks
- Branded client portal
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- AI work order summaries
- GBP Posts + Dashboard
- Workflows automation
- Website builder + AI content
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Higher AI credit limits
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
What an inefficient tree service business looks like
Tree work punishes bad information more than any other trade, and a crew arriving without knowing the access or the hazard loses a day.
Site hazards are not communicated before the crew arrives
Power lines, underground utilities, tight access routes, and property obstacles need to be documented before the crew loads the chipper and heads out.
Large jobs require multiple visits with no clear tracking
Storm cleanup and large removal projects span multiple days and visits, and without a system, progress gets lost, billing becomes a guessing game, and clients ask why the job is not done.
Equipment and crew availability is hard to coordinate
Bucket trucks, stump grinders, and chippers are expensive and shared across jobs. Scheduling conflicts waste entire half-days when a crew shows up without the right equipment.
Every tree service call, handled your way
Calls from a job site are hard to take, so the number covers them instead. Every mode writes what happened to the customer record, and screening keeps dialers off your phone entirely.
Plain forwarding
$0.04/min
Just rings your phone. Every call logged as answered or missed.
Forward with call tracking
$0.10/min
Rings your phone. Recorded, transcribed, summarized, and logged to the customer record.
Busy message + text-back
~$0.05/call
Plays your message, hangs up, and texts the caller. Replies land in your Inbox as leads.
AI receptionist
$0.25/min
The AI answers, qualifies the caller, and books the job. Great after hours if you want it.
Spam screening is included in every mode
Turn it on and unknown callers hear one sentence and press a key before the call connects. Dialer software does not press keys, so it never reaches you. How screening works
- Your customers skip it. Known clients and callers on mobile numbers are never screened.
- You are not billed for it. Screened, silent, and blocked calls cost nothing.
- One blocklist. Block a number once and it stops calling and texting.
Curious how the AI option sounds? Call (866) 355-9645 and try booking a consultation with it.
How a tree service job flows through Smarfle
A removal runs from the quote to the cleanup to the invoice, with the crew knowing what they are walking into before they arrive.
- 1
Removal quote requested
Storm calls and web enquiries both land in the same inbox, with the property address and tree details captured on the record.
- 2
Estimator visits the site
Calendar holds the slot. Estimator brings work order on their phone, photos of the tree(s), risk notes, and equipment requirements via custom fields.
- 3
Crew + equipment dispatched
Route optimization for multi-stop days. Crew sees site access, drop zones, and any utility-line proximity notes before pulling up.
- 4
Removal logged with photos + checklist
Photos before / during / after, job checklist for safety cuts and groundwork, time tracking, and material disposal recorded as expenses.
- 5
Invoice + review + recurring contracts
Auto-invoice on completion. Recurring work orders handle commercial pruning contracts. Review request fires automatically.
Same flow for every tree service business, only the terminology and details change.
Smarfle fits some tree services better than others
If you quote, schedule, and invoice your own jobs this fits, and if you only ever subcontract there is less here for you.
We built this for you if...
Tap the ones that resonate
This probably isn't for you if...
And that's okay
Everything Smarfle does for a tree service
Dropping the tree is the part you know. Crewing the day, billing the cleanup, and filling next week are what sit around it.
Hazard and site notes on every work order
Log power line proximity, utility flags, access restrictions, and slope conditions before dispatch so the crew arrives informed and safe.
Multi-visit progress tracking
Large removal and storm cleanup projects track each day's work through activity logs and photos. Everyone stays aligned on what is done and what remains.
Equipment assignment per job
Assign bucket trucks, chippers, and stump grinders to specific work orders so the right equipment is staged the night before.
Tree service software when you add a yard
Your estimator knows which accounts belong to which yard, which properties carry a protected species, and which customers want an email before a crew shows up. A first-week hire knows none of that and has nowhere to look it up. Fields you define yourself, plus templates anyone can send, put it on the record instead of in one person's memory.
One yard or three, the property record tells whoever opens it exactly the same thing.
Protected species and HOA contacts on file
A protected species on the lot, the HOA contact and the drop zone you can actually use are known only to whoever bid it. Fields you invent for a tree property fix that, because they sit on every customer and hold what gets entered right away.
Chip yards run as their own operation
A yard on the far side of the county carries its climbers and groundmen, its week of work and its phone number. Filter down to that yard and it behaves like a business of its own inside yours.
Stop retyping the same customer message
Placeholders in a saved message pull live customer, job and invoice details the moment you send it off a removal. Look it over in the preview, send, and the tenth one this month costs you no more writing than the first.
Chains and rigging with a restock mark
Saw chains, bar oil, wedges and rigging hardware sit in one list, each with a count and the point where you want to reorder. Committing gear to a job pulls it out of that count, so you learn you are short before a climber is already sixty feet up.
Get more customers for your tree service business
Tree service lead generation
Removals are four-figure jobs. They start with somebody looking at a leaning tree and searching. Smarfle finds those homeowners in your area and sends the job description before you drive out to quote. You pick the ones worth a crew day and pass the rest for free.
Flat pricing per accepted lead
Tree Service leads run about $35 each. You see the job and the ZIP first, then accept or pass free. No monthly lead budget, no bidding wars.
When leads start
We expand the directory around every business that joins, and Google needs time to rank new pages, so plan for up to two months before leads ramp up. You pay per lead, never for waiting. A Google Business Profile with real reviews brings them sooner.
Requests arrive pre-qualified
Every quote request already answers what do you need and how big is the tree, so your callback quotes instead of interviews.
Fair by design
Your existing customers and repeat requests are always free, and a bad lead can be disputed with a refund to your wallet.
Questions tree service owners bring to us
Related industries
Other trades using Smarfle to run their book of business.
Landscaping & lawn care CRM
Adjacent outdoor work on the same properties. Shared crews, routes, and seasonal demand.
ExplorePressure washing CRM
Outdoor add-on for the same yards. Bundle cleanup work after removals and trims.
ExploreGeneral contractor CRM
Storm cleanup and site clearing feed larger projects. Shared estimate and scheduling needs.
ExploreSwitching to Smarfle from other tree service software?
You get a person for this rather than a page of instructions, so customers and the services you quote are pulled from an export and loaded by us, then each climber and ground worker is invited to a login. The person handling it works in the US.
Why businesses stay
Who you are buying from
We answer requests the same day. If your business needs a new feature, or an existing one changed, it gets built fast, often by the next day. Ihor Lavrenenko puts his name on this product: he has helped hundreds of local businesses grow, and Smarfle is how that experience shows up in your operation every morning.
Ready to run your tree service business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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