Roof invoices by the square
Roofing invoicing software
Roofing invoicing software for replacements and storm claims. Squares, tear-off layers and the decking your crew lead found rotten all reach the bill, the deposit taken at contract is credited, and the deductible can be billed separately from the claim.
A short tour of the screens this page describes. It is filmed with our demo pest control company, and every trade runs on the same screens.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
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Roofing invoice example
A shingle replacement with extra decking found during tear-off and the contract deposit credited.
Invoice
RF-1154
Due in 10 days
Bill to
Martin Ebbers
2207 Cypress Point Dr, Lake Mary FL 32746
Architectural shingle roof
28 sq
Second layer tear-off
28 sq
Decking replaced
12 sheets
Example with sample data
Priced per square
Sell shingle, metal and flat roofs by the square, and tear-off per layer. The squares on the signed estimate carry to the project, so the invoice matches what the homeowner approved.
Services and pricingRotten decking found at tear-off
When the old roof comes off and plywood is soft, the crew lead adds the sheets from your list and photographs them. The bill shows the count, and the photos answer the homeowner's questions.
Job managementDeductible and claim invoices
Bill the homeowner's deductible on one invoice they pay by card, and the insurance portion on another. When the carrier's check arrives, record it as a check payment on that invoice.
InvoicingSupplements as revised estimates
When the adjuster approves more, revise the estimate and have the homeowner sign it. Once signed, the project takes the added items, and the final bill reflects the supplement.
Estimates and e-signaturesWhat the roofing invoicing software covers
What it does
- Per-square and per-layer pricingFrom the signed estimate
- Decking added at tear-offBy the crew lead
- Deductible on its own invoiceClaim portion separate
- Contract deposit creditedWhen billed in one invoice
What it doesn't do
- Aerial roof measurementsEnter the squares
- Xactimate importEnter the claim lines
- Partial payments on one invoiceSplit into two invoices
- Supplier material orderingOrder with your supplier
Smarfle vs Service Fusion for roofers
| Smarfle | Service Fusion | |
|---|---|---|
| Entry plan | Solo $19, 1 user | Unlimited users, quoted |
| Mid plan | Starter $99, 5 users | Unlimited users, quoted |
| Sends you customer leads (pay-per-lead directory) | Yes | No |
| Unlimited users on one plan | No | Yes |
| Answers your phone without a paid add-on | Yes | No |
Roofing invoicing pricing
Large balances paid by card carry Stripe's 2.9%; on commercial jobs, its ACH fee stops at $5.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
Questions about squares, decking and deductibles
Is there invoicing software for roofing contractors?
How do I bill the deductible?
Can I add decking after tear-off?
How do supplements work?
Can one invoice take two payments?
Can I import an Xactimate estimate?
Do crew leads see what the roof costs?
Can I take a deposit at contract?
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14 days with every feature on your real roofing work. No credit card.