Invoicing Software for General Contractor owners

General Contractor Invoicing Software

Multi-milestone projects + change orders + sub-vendor charges. GC invoicing handles all three. Smarfle ties them all to the project.

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Smarfle CRM. General Contractor Invoice

Invoice

INV-00142

Issued recently

Sent · awaiting payment

Bill to

Sarah Johnson

123 Oak Street, Orlando FL 32801

Labor. 2.5 hours @ $95/hr

$237.50

Parts. Replacement components

$142.00

Service call · diagnostic

$80.00
Total$459.50
Sent via email · PDF attached
Pay Now

Real Smarfle UI · Live data from your general contractor CRM

Why generic invoicing software fails general contractor owners

Generic invoicing tools weren’t built for general contractor. Smarfle was.

Generic invoicing software

What everyone else gives you

  • Sub-vendor pass-through charges hidden in single line items
  • Change orders mixed with original contract line items
  • Project-level billing vs collected requires Excel reconciliation

Smarfle for General Contractor

Built for your actual workflow

  • Sub bills appear as separate pass-through line items with vendor names
  • Each change order is its own invoice tagged to the parent project
  • Reports show project-level invoiced vs paid totals in real-time
Step-by-step

How general contractor invoicing works in Smarfle

From the first touch to the closed loop. No missing pieces.

  1. 1

    Tech marks the {industry} job complete

    Mobile WO logs billable hours, parts used, photos, signatures. Done.

  2. 2

    Invoice pre-fills from the work order

    One click pulls in services, hours, parts, expenses. Owner reviews + hits Send.

  3. 3

    Customer gets email + SMS + Pay Now link

    Branded invoice PDF attached. Customer pays with card or ACH in 30 seconds.

  4. 4

    Smarfle auto-marks paid + sends receipt

    Stripe webhook flips the invoice to Paid the moment payment lands. Receipt fires automatically.

  5. 5

    Overdue invoices auto-chase

    Past-due invoices flip to Overdue on cron. Workflow automation can fire reminder emails + SMS on Day 7, 14, 30.

Where general contractor invoicing breaks down

The friction every general contractor owner recognizes.

✕

Change orders not invoiced separately

Customer added tile upgrade mid-project. Without separate change order invoice, you absorb the cost.

✕

Sub-vendor pass-through not on invoice

Sub-electrician's bill should pass through to customer. Without pass-through line items, your margins suffer.

✕

Project-level billing visibility lost

Multiple invoices on one project. Without project-level reports you don't know if you over-billed or under-billed.

The math for general contractor owners

From job-done to paid in 7 days, not 30

One-click invoice from completed WO + Pay Now link + auto-reminders shrinks the AR cycle from 30+ days to 7-10 days. Cashflow improves dramatically.

7-10d

AR cycle

30 sec

Invoice creation time

60-70%

Overdue rate drop

Based on typical general contractor operations. Your numbers may vary.

Features powering general contractor invoicing

Each one a deep-dive in its own right.

One-click invoice from work order

Mark a job complete and Smarfle pre-fills the invoice with the service, billable hours, parts used, and any expenses logged. You review, hit Send, customer gets it in 30 seconds.

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Email + SMS + PDF send

Invoice goes to the client via email (with PDF attached + a Pay Now link) and optionally SMS. Owner sees Sent / Viewed / Paid status updates as the client interacts.

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Embedded payment link

Every invoice ships with a Stripe-hosted Pay Now button. Client clicks, enters card or bank, payment lands in your account. CRM auto-marks the invoice paid, sends a receipt.

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Aging report (0-30 / 30-60 / 60+)

See exactly which clients owe what, how long it's been overdue, total outstanding. Filter by client, sort by amount or age. Bulk-send reminders from the same screen.

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General Contractor Invoicing Software CRM questions

Generate a separate change order invoice tagged to the project. Customer's saved card auto-charges with one click. Project totals roll up across all invoices.
Yes. Add the sub bill as a line item (with optional markup). Description shows the sub-vendor for transparency.
Yes. Reports page shows project-level billing vs collected. Filter by project tag to see your margin in real-time.
Each change order = a separate invoice tagged to the project. Customer sees the original contract amount + each change order line item. Project reports show original budget vs change orders vs actuals.
Yes. Custom invoice notes field accepts your lien waiver text. Auto-attaches to paid invoice PDFs. Customer gets the waiver + you have proof of issuance for the project closeout package.

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7 days to test the full platform with your real general contractor workflow. No credit card.

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