General contractor invoicing software
You priced the contract carefully and agreed the changes in a truck, which is why they end up in the wrong month. Smarfle invoices each approved change on its own line beside the base scope and shows sub-vendor costs as pass-through, so the owner sees what is yours.
7 days free · No credit card · Built in Florida
Invoice
INV-00142
Issued recently
Bill to
Sarah Johnson
123 Oak Street, Orlando FL 32801
Labor. 2.5 hours @ $95/hr
Parts. Replacement components
Service call · diagnostic
Real Smarfle UI · Live data from your general contractor CRM
Why generic invoicing software fails general contractor owners
Generic invoicing tools weren’t built for general contractor. Smarfle was.
Generic invoicing software
What everyone else gives you
- Sub-vendor charges disappear inside one number the owner cannot read
- Change orders sit among the original contract lines
- Billed against collected is a manual reconciliation
Smarfle for general contractor
Built for your actual workflow
- Vendor bills show as their own pass-through lines with the vendor named
- Each approved change is its own document tagged to the parent project
- Reporting shows invoiced against paid at project level without an export
How general contractor invoicing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Scope and changes on one record
The original contract and every signed change order sit on the same record, so nothing is invoiced from a text message or a memory of a conversation.
- 2
Change orders invoice separately
Each approved change is its own line or its own document, visible next to the base scope, so the owner can see exactly what they added and when.
- 3
Sub-vendor costs shown as pass-through
What you are moving through appears as its own line rather than being folded into your number, which is what stops an owner questioning the whole invoice.
- 4
Progress invoiced from the job record
Each draw assembles from what is complete rather than being rebuilt by hand, so the current draw and the previous one reconcile without a phone call.
- 5
Documentation attaches to the draw
Photos and sign-offs stay on the job, so the invoice arrives with its evidence and the owner has no reason to hold it for questions.
- 6
Final invoice reconciles the whole project
Deposits and prior draws show as recorded, so the closing document is the balance rather than a total the owner has to reconcile themselves.
Where general contractor invoicing breaks down
The friction every general contractor owner recognizes.
The paperwork outlives the job
A build closes and the questions keep arriving for a year. Which sub was paid, what the owner approved in March and where the signed change went are answerable only by whoever still has the email thread.
Retention sits where nobody is watching
Five or ten percent held back on every draw is real money spread across finished jobs. With nothing tracking it, retention gets collected whenever somebody happens to remember to ask for it.
Margin is known afterwards, never during
Costs arrive from suppliers and subs across months while draws go out on a schedule. Whether a job is ahead or behind is worked out once, at the end, when nothing about it can be changed.
Change orders are the margin
The base contract was priced carefully. The changes were agreed in a truck. Invoice each approved change on its own so it is visible next to the original scope, and keep sub-vendor costs as pass-through lines so the owner can see what is yours and what you are simply moving through.
11
Active jobs
3-7
Change orders each
~55
Changes to invoice apart
Based on typical general contractor operations. Your numbers may vary.
Features powering general contractor invoicing
Each one a deep-dive in its own right.
Estimates become the billing
A priced estimate converts into the document you bill from, so the contract, the extras and the eventual invoice all trace back to one set of numbers instead of three spreadsheets.
Learn moreVendor bills post to the project
Supplier invoices and material receipts land against the job as costs, so the margin on a build is a figure you can read at any point rather than something you work out after it closes.
Learn moreLien waivers and permits filed
Signed paperwork keeps to the customer it belongs to, so the document a bank or an inspector asks for is found by searching rather than by scrolling email.
Learn moreOwner pays by card or ACH
Every request to pay carries a link that takes both, so a six-figure progress payment is not waiting on a check to be cut, signed and put in the mail.
Learn moreGeneral contractor invoicing software questions
Moving your general contractor invoicing software off another tool?
Most general contractor businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other general contractor tools
Smarfle ships invoicing software alongside the rest of your CRM.
Full general contractor CRM
The complete platform with everything else.
General contractor scheduling software
Same general contractor CRM, focused on scheduling.
General contractor dispatch software
Same general contractor CRM, focused on dispatch.
General contractor billing software
Same general contractor CRM, focused on billing.
Invoicing software for other industries
Same invoicing engine, tuned for each vertical.
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