Free template
Free Contractor Invoice Template
Contractors live or die on cash flow, and a clear, professional invoice is how you get paid without the awkward follow-up calls. This free contractor invoice template separates labor, materials, and subcontractor work, leaves room to credit the deposit, and spells out your payment terms. Fill it in, then download as Word or PDF or copy it into Google Docs.
Click any field to fill it in. Line-item totals update automatically. Draw your signature at the bottom, then print, download, or copy.
| Invoice # | |
| Date | |
| Due date |
| Description | Qty | Rate | Amount | |
|---|---|---|---|---|
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 |
| Subtotal | $0.00 |
| Tax (%) | $0.00 |
| Total due | $0.00 |
How to use this invoice template
- 1
Add your company details, the client, the job address, and an invoice number tied to the project.
- 2
Break the work into labor, materials, and subcontractor lines so the client sees exactly what they are paying for.
- 3
Credit any deposit the client already paid as a negative line so the balance due is correct.
- 4
Set your payment terms and a due date, then send it the day the phase or job wraps. Fast invoices keep the cash moving.
What a invoice should include
- Your company name, contact info, and license number
- The client's name and the job site address
- An invoice number tied to the project
- Itemized labor, materials, and subcontractor costs
- Any deposit or prior draw credited
- Subtotal, tax, and the balance due
- Payment terms, due date, and how to pay online
Common invoice mistakes to avoid
- Lumping labor and materials into one line the client can dispute
- Forgetting to credit the deposit, so the total looks wrong
- No due date, so payment drifts while your subs wait
- Not numbering draws, which turns a multi-phase job into a mess
- Sending the invoice weeks after the phase is done
Stop filling in templates
On a multi-phase job, filling in a template for every draw is slow and error-prone. Smarfle generates contractor invoices from the work order, tracks deposits and progress draws, takes card and ACH payment online, and chases overdue balances, so you stay funded through the whole project.
Frequently asked questions
What should a contractor invoice include?+
Your company and license info, the client and job address, an invoice number, the date and due date, itemized labor, materials, and subcontractor costs, any deposit credited, the total due, and payment terms. This template includes all of it.
Should a contractor invoice show labor and materials separately?+
Yes. Separating labor, materials, and subcontractor work builds trust, reduces disputes, and makes change orders easier to bill. This template gives you a line for each.
How do I bill progress payments or draws?+
Invoice each phase or milestone as it completes, crediting the deposit on the first invoice and billing the remaining balance across draws tied to your contract. Number them clearly (for example INV-0001, INV-0002).
Can I download this contractor invoice template in Word or Google Docs?+
Yes. Download Word for an editable file, Print or Save as PDF to email, or Copy to paste into Google Docs or Word. Free, no signup.
Is there a faster way to invoice as a contractor?+
Yes. Smarfle builds invoices from the job, tracks deposits and draws, collects card and ACH payment online, and follows up on overdue balances automatically.
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