Invoicing Software for Locksmith owners

Locksmith Invoicing Software

Locksmith invoicing is on-site speed. Tech finishes a lockout at 11pm, customer says 'send me the bill'. And you never see the money. With Smarfle, the tech generates the invoice from their phone before driving away, sends to the customer's email + SMS with a Pay Now link, and payment hits your Stripe account before they're back in their car. No more 30-day AR cycles on cash jobs.

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Smarfle CRM. Locksmith Invoice

Invoice

INV-00142

Issued recently

Sent · awaiting payment

Bill to

Sarah Johnson

123 Oak Street, Orlando FL 32801

Labor. 2.5 hours @ $95/hr

$237.50

Parts. Replacement components

$142.00

Service call · diagnostic

$80.00
Total$459.50
Sent via email · PDF attached
Pay Now

Real Smarfle UI · Live data from your locksmith CRM

Why generic invoicing software fails locksmith owners

Generic invoicing tools weren’t built for locksmith. Smarfle was.

Generic invoicing software

What everyone else gives you

  • QuickBooks invoicing requires manual entry of every part + labor hour
  • No Pay Now link. Customer has to mail a check or call to give card info
  • Parts pricing requires you to remember markup math during invoice entry
  • PDF invoices have no branding. Generic templates with QuickBooks logo bottom-right
  • Tracking which invoices are overdue is a Friday-afternoon Excel job

Smarfle for Locksmith

Built for your actual workflow

  • One click pulls parts + billable hours + service fees from the completed work order into a draft invoice
  • Every invoice ships with a Stripe-hosted Pay Now button. Card + ACH for big invoices. Customer pays in 30 seconds
  • Inventory items have cost + markup pre-configured. Tech logs the part on the WO, invoice auto-prices with correct markup
  • Branded PDF with your logo, address, payment terms, and per-org invoice prefix (e.g. LOCK-00142 instead of generic INV)
  • Aging Report breaks outstanding into 0-30 / 30-60 / 60+ day buckets. Bulk-send reminders from the same screen
Step-by-step

How locksmith invoicing works in Smarfle

From the first touch to the closed loop. No missing pieces.

  1. 1

    Tech finishes the lockout / rekey / install on-site

    Job complete. Tech captures the customer signature on their phone, logs parts used (Schlage SC1, Kwikset KW1, deadbolt, strike plate), and any expenses (extra hardware purchased at the supply house).

  2. 2

    Invoice auto-pre-fills from the work order

    Tech taps 'Generate Invoice' on the mobile WO. Smarfle pulls in the service call fee, billable hours at the configured rate, parts with correct markup, and any expenses. Tech reviews + hits Send.

  3. 3

    Customer gets email + SMS with Pay Now link

    Invoice fires to the customer's email (branded PDF attached) + SMS (Pay Now link). Customer opens it from their phone, pays via card or ACH in 30 seconds while the tech is still on-site.

  4. 4

    Stripe webhook auto-marks the invoice paid

    Customer pays. Stripe fires the webhook. Smarfle flips the invoice to Paid the moment funds clear. Receipt fires to the customer + a confirmation lands in your inbox + in-app.

  5. 5

    Overdue invoices auto-flip on day-after-due

    For commercial accounts on NET-30, Smarfle auto-flips Sent invoices to Overdue past their due date. Workflow automation can fire reminder emails on Day 7, 14, 30 with escalating tone.

  6. 6

    Aging Report shows what's owed at a glance

    Friday morning, owner opens Aging Report. Sees outstanding balances bucketed 0-30 / 30-60 / 60+ days. Bulk-send reminders to the 30+ bucket in one click. AR drops from 30 days average to 7-10.

Where locksmith invoicing breaks down

The friction every locksmith owner recognizes.

✕

After-hours emergency payment chased for weeks

Tech completes a midnight lockout, customer says 'send me the bill', the invoice goes out the next morning, payment lands 30 days later (or never). Cash flow on emergency work is brutal without point-of-service collection.

✕

Key blanks + lock parts under-billed because tech logs them on paper

Tech installs $200 worth of Schlage hardware, scribbles it on a job sheet, office types the invoice three days later and mistypes the quantity. You bill at cost or miss the markup entirely.

✕

Multi-day commercial project invoiced 100% at end

40-door commercial rekey is a 5-day project. Without milestone invoicing, you bill the full amount at completion and wait another 30-60 days. Cashflow gap forces you to float parts costs on personal credit.

The math for locksmith owners

AR cycle drops from 30 days to 7-10 days

Same-day invoicing + Pay Now links collapse the time between job-done and payment-in-bank. For a locksmith doing $50k/month in service work, going from 30-day AR to 10-day AR frees up ~$33k of cash that was previously stuck in receivables. That's working capital you can use to buy inventory or hire.

7-10 days

AR cycle (was 30+ days)

30 sec

Invoice creation time

~$33k

Cashflow freed up / $50k revenue

Based on typical locksmith operations. Your numbers may vary.

Features powering locksmith invoicing

Each one a deep-dive in its own right.

One-click invoice from completed work order

Mark a job complete and Smarfle pre-fills the invoice with parts, billable hours, service call fee, and expenses. Tech sends from the field; customer pays before the tech drives off.

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Pay Now link with card + ACH

Every invoice ships with a Stripe-hosted Pay Now button. Card payments land in 2 business days. ACH for $1k+ invoices is 0.8% capped at $5. Saves hundreds vs card fees on big commercial jobs.

Learn more

Parts inventory with cost + markup

Schlage blanks, Kwikset cylinders, deadbolts, strike plates. Each with cost + markup configured. Tech logs the part on the WO, invoice auto-prices with correct customer markup applied.

Learn more

Branded PDF + per-org invoice prefix

Invoices read 'YOURLOCK-00142' instead of generic 'INV-00142'. PDF includes your logo, address, payment terms, and notes. Looks like you, not like QuickBooks.

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Locksmith Invoicing Software CRM questions

Tech finishes the job, taps Generate Invoice from the mobile WO, the invoice goes to the customer's phone via SMS with a Pay Now link. Customer pays from their phone before the tech drives away. No chasing, no NET-30 wait.
Yes. Each part in inventory has its cost + markup pre-configured (e.g. Schlage SC1 blank: cost $0.85, sell $4.50). When the tech logs the part on the work order, the invoice auto-includes it at the correct customer price.
Generate milestone invoices tagged to the project (Deposit → Phase 1 complete → Phase 2 complete → Final). Each milestone is a separate Pay Now invoice. Customer's saved card auto-charges with one click. Reports show project-level billing vs collected.
Yes. For invoices over $1k (like commercial rekey projects), ACH via Pay Now link is 0.8% capped at $5 per transaction. That's $5 vs $90 in card fees on a $3,000 invoice. Customer picks ACH or card; we make ACH the default for $1k+ invoices to encourage savings.
Smarfle auto-flips Sent invoices to Overdue past their due date. Workflow automation can fire reminder emails + SMS on Day 7 (gentle), Day 14 (firmer), Day 30 (call to action) with escalating tone. Most NET-30 accounts respond by Day 14.
Yes. Mark warranty line items as $0 with a description like 'Warranty service. Covered'. Customer sees the work was done + that it was covered. Keeps the invoice transparent + your warranty obligations documented.

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