Invoicing software for locksmith owners

Locksmith invoicing software

You are standing beside the customer with the lock working, which is the only moment collecting is free. Smarfle lets you build the invoice on your phone from the job and take payment through the link before you pack up, so an emergency call never becomes a receivable.

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Smarfle · Locksmith Invoice

Invoice

INV-00142

Issued recently

Sent · awaiting payment

Bill to

Sarah Johnson

123 Oak Street, Orlando FL 32801

Labor. 2.5 hours @ $95/hr

$237.50

Parts. Replacement components

$142.00

Service call · diagnostic

$80.00
Total$459.50
Sent via email · PDF attached
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Real Smarfle UI · Live data from your locksmith CRM

Why generic invoicing software fails locksmith owners

Generic invoicing tools weren’t built for locksmith. Smarfle was.

Generic invoicing software

What everyone else gives you

  • Every part and labor hour is re-keyed into the accounting system
  • Paying means mailing a check or calling the office with card details
  • Markup is worked out in your head while you write the ticket
  • Documents go out on a generic template with somebody else's logo on it
  • An emergency call from three weeks ago quietly becomes a write-off

Smarfle for locksmith

Built for your actual workflow

  • One action pulls parts, billable hours and the service fee off the finished job into a draft
  • Every document carries a link that takes card or bank transfer from the customer's own phone
  • Each stocked part carries its cost and your markup, so the price is applied for you
  • Your logo, address, terms and your own numbering sequence print on what the customer keeps
  • The document reminds on its own terms, so a job with no address to chase still gets paid
Step-by-step

How locksmith invoicing works in Smarfle

From the first touch to the closed loop. No missing pieces.

  1. 1

    Job closed at the door

    Cylinders, deadbolts and strike plates used are recorded against the job along with anything bought at a supply house, with the customer's signature taken on the same phone.

  2. 2

    Draft built from the job

    The service call fee, billable hours at your rate, parts with markup applied and any expenses gather into a document the technician reads before sending it.

  3. 3

    Reaches the customer by email and text

    A branded document lands in the inbox and a link lands in the text, so payment happens from the phone already in their hand while you are still packing up.

  4. 4

    The record updates on payment

    The moment funds clear the document is marked paid, the receipt goes to the customer and a confirmation lands in your inbox.

  5. 5

    Overdue invoices auto-flip on day-after-due

    For commercial accounts on NET-30, Smarfle auto-flips Sent invoices to Overdue past their due date. Workflow automation can fire reminder emails on Day 7, 14, 30 with escalating tone.

  6. 6

    Unpaid jobs surface on their own

    An invoice that passes its terms triggers a reminder, so an emergency call from three weeks ago does not quietly become a write-off.

Where locksmith invoicing breaks down

The friction every locksmith owner recognizes.

✕

A lockout has no address to chase

The job happens at a parking lot or a doorway, the customer is not on your books, and the only contact is the number that rang. There is nothing to follow up with a week later.

✕

Blanks and cylinders are given away

Key blanks, cylinders and strike plates come off the van in ones and twos. Individually none of them is worth writing down, and across a month they are a figure that appears nowhere.

✕

Commercial work is priced like a callout

A master key program for a building is weeks of staged work with a facilities manager approving each part. Billing it like an emergency callout at the end is how a five-figure job waits sixty days.

The math for locksmith owners

75 calls a month become AR

One hundred and fifty calls a month with half settled before you leave means about 75 that turn into something to chase. A lockout has no property file and often no second number, so chasing it costs more effort than the work did. Collecting at the door removes the entire category rather than shortening it.

150

Calls a month

1 in 2

Paid on site today

~75

Collections that become AR

Based on typical locksmith operations. Your numbers may vary.

Features powering locksmith invoicing

Each one a deep-dive in its own right.

Key and lock details on the record

Keyway, code and what was fitted last time live in fields of your own on the customer, so a returning commercial account is handled without opening a cabinet.

Learn more

Callouts reach the nearest van

Jobs are assigned from a board rather than a group chat, so the emergency at two in the morning goes to whoever can actually get there.

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Key schedules kept as files

Master key schedules and access agreements keep to the property, so a facilities manager asking about a building is answered rather than researched.

Learn more

Reviews asked for the same night

A message goes out once the job is done, which is when somebody just let back into their own house is most inclined to write one.

Learn more

Locksmith invoicing software questions

Do it at the door, on the phone, before packing up. On a call like that you often have no address on file and one phone number, so chasing later costs more than the job earned.
Yes, deducted from stock against the job at your price. That covers the small hardware that individually never seems worth recording and collectively is a real number.
In stages, each one billing against the same parent job. A program that runs for weeks should not be one payment at the end, particularly when a facilities manager has to approve each part of it.
On the larger documents, yes. A card fee on a five-figure building job is money that comes out of somebody, and a bank transfer clears in days rather than waiting on a check run.
Hold the terms on the customer and look at what is owed by age. The gap between what was agreed and what happens is only fixable once you can see it, and that is a different job from sending the document.
At nothing owed, described plainly. The customer sees you returned and that it was covered, which is worth more on a trade where most of the work is one emergency and never seeing the person again.

Moving your locksmith invoicing software off another tool?

Most locksmith businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.

Smarfle vs JobberSmarfle vs Smith.aiSmarfle vs CallRailSmarfle vs Birdeye
See all alternatives →

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