Invoicing software for window cleaning owners

Window cleaning invoicing software

You and the customer are arguing about how many windows were cleaned, which is really an argument about money. Smarfle records the count and any screen work at the property and invoices each commercial building separately, so the arithmetic is on the page.

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Smarfle · Window Cleaning Invoice

Invoice

INV-00142

Issued recently

Sent · awaiting payment

Bill to

Sarah Johnson

123 Oak Street, Orlando FL 32801

Labor. 2.5 hours @ $95/hr

$237.50

Parts. Replacement components

$142.00

Service call · diagnostic

$80.00
Total$459.50
Sent via email · PDF attached
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Real Smarfle UI · Live data from your window cleaning CRM

Why generic invoicing software fails window cleaning owners

Generic invoicing tools weren’t built for window cleaning. Smarfle was.

Generic invoicing software

What everyone else gives you

  • The window count is typed into an accounting package from a round sheet
  • A commercial site with six buildings is billed six times by hand
  • Add-ons agreed at the door never survive the trip back to the office
  • Nothing collects until someone is back at a desk with the round sheet

Smarfle for window cleaning

Built for your actual workflow

  • The count captured at the property becomes the line on the document
  • Every building under one account closes into a single monthly document
  • A screen wash added on site is on the job, so it reaches the bill on its own
  • The document goes out from the property with a way to pay before the ladder is down
Step-by-step

How window cleaning invoicing works in Smarfle

From the first touch to the closed loop. No missing pieces.

  1. 1

    Counts logged at the property

    The number of windows, whether they were done inside, outside or both, and any screen or frame work go onto the job from the cleaner's phone.

  2. 2

    Draft carries the count

    The window count, the add-ons and the materials gather into a document without anybody transcribing a tally from a notebook.

  3. 3

    Invoice sent before the ladder is down

    A branded document with the photographs attached and a link to pay reaches the customer while the glass is still obviously clean.

  4. 4

    Commercial bundled monthly invoice

    All buildings at one property tag into a monthly recurring invoice.

  5. 5

    Commercial sites invoiced separately

    Each building gets its own document, so one slow-paying property does not sit behind three others on a single invoice.

Where window cleaning invoicing breaks down

The friction every window cleaning owner recognizes.

✕

The count is the price and it lives in a head

A round is quoted on the number of panes. What was actually cleaned today, including the ones locked or blocked by furniture, is known only to whoever was on the ladder.

✕

Commercial rounds are billed one building at a time

Six buildings under one managing agent each produce their own bill several times a year. Every one waits on a separate approval and none is large enough to be anybody's priority.

✕

Nobody remembers which house is due

A six-week round depends on somebody keeping the rhythm in their head. Miss a cycle and the customer does not call to ask, they quietly assume you have stopped coming.

The math for window cleaning owners

The count decides the price

Arguments about how many windows were cleaned are arguments about money. Record the count and any screen or frame work at the property, and the invoice shows the arithmetic. For a commercial route, each building invoices on its own so one slow payer does not hide behind the others.

140

Properties a month

1 in 4

Add-ons agreed

~35

Add-ons to capture

Based on typical window cleaning operations. Your numbers may vary.

Features powering window cleaning invoicing

Each one a deep-dive in its own right.

Route built for the street

Stops are ordered so a residential round is a loop rather than a series of U-turns, which is where the extra two houses a day come from.

Learn more

Access notes held on the record

Gate codes, dog warnings and where the outside spigot is live as labeled fields on the customer, so a stand-in does the round without calling you.

Learn more

Before and after on the job

Pictures from the property stay on the record, so a query about a streak on a third-floor window is settled without a return visit.

Learn more

Repeat rounds scheduled ahead

The next visit goes on the calendar before you leave the last one, so a six-week round does not depend on somebody remembering to book it.

Learn more

Window cleaning invoicing software questions

Yes, captured at the property rather than reconstructed from a round sheet. It is the basis of the price, so it is the thing most worth writing down where the customer can see it.
Yes, grouped under the company that owns them. Six bills arriving six times a year is thirty-six moments where somebody has to approve something small.
The cleaner adds it to the job at the door, with its price. Add-ons agreed at a front door are exactly the items that do not survive the trip back to a desk.
On higher-end work it earns its place. Disputes about an upstairs pane get resolved from the file instead of by sending a ladder back out.

Moving your window cleaning invoicing software off another tool?

Most window cleaning businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.

Smarfle vs JobberSmarfle vs Smith.aiSmarfle vs CallRailSmarfle vs Birdeye
See all alternatives →

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