Free template
Free Cleaning Invoice Template
Whether you clean homes, run move-out turnovers, or hold commercial contracts, a tidy invoice gets you paid on time and looks as professional as your work. This free cleaning invoice template itemizes the service, supplies, and any recurring plan, with clear payment terms. Fill it in, then download as Word or PDF or copy into Google Docs.
Click any field to fill it in. Line-item totals, discount and tax update automatically, and your work is saved in this browser as you type. Draw your signature at the bottom, then print, download, or copy.
| Invoice # | |
| Date | |
| Due date |
| Description | Qty | Rate | Amount | |
|---|---|---|---|---|
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 |
| Subtotal | $0.00 |
| Discount | $0.00 |
| Tax (%) | $0.00 |
| Total due | $0.00 |
How to use this invoice template
- 1
Add your business details, the client, the service address, and an invoice number.
- 2
List the cleaning performed (standard, deep, move-out) plus any add-ons like windows or supplies.
- 3
For recurring clients, set the visit rate and note the schedule (weekly, biweekly) so billing is predictable.
- 4
Add your payment terms and a due date, then send it the day you finish. Card-on-file makes recurring clients effortless.
What a invoice should include
- Your business name, and how the crew gets in on the next visit
- The client's name and the service address
- An invoice number and the cleaning date
- The cleaning performed plus any add-ons and supplies
- The visit rate and schedule for recurring clients
- Subtotal, tax, and the total due
- How the card on file is charged, and the cancellation window
Common invoice mistakes to avoid
- Charging one-off rates instead of locking in a recurring plan
- No due date, so residential clients pay whenever
- Not putting a card on file, so you chase recurring payments
- Vague line items that lead to questions about the bill
- Sending the invoice days after the clean
What happens after you send it
A invoice does its real work after it leaves your hands, and that part is not on the document.
The card on file is what makes recurring work profitable
A plan billed to a stored card settles itself, and one billed by invoice needs someone to chase small amounts across many clients. The administrative difference is larger than the price difference, which is why recurring cleaning is usually sold with payment already arranged.
A failed payment looks exactly like a cancellation
Cards expire and get replaced, and the client has no idea their plan just stopped. If nobody notices, you keep cleaning for free or you stop visiting and lose an account that never meant to leave. Failed payments need looking at the week they happen.
Clients leave by going quiet, not by telling you
A skipped visit, then a rescheduled one, then no reply. The account is gone weeks before anyone says so, and that pattern is visible in the billing history before it is obvious in person. Noticing it early is the difference between a conversation and a lost client.
Stop filling in templates
Recurring cleaning clients mean recurring invoices, and filling in a template every week does not scale. Smarfle auto-generates the invoice after each visit, charges the card on file, and follows up on anything unpaid, so a route full of recurring clients runs itself.
Frequently asked questions
What should a cleaning invoice include?+
The fields are above. The one that gets skipped is the visit date on each line. A client on a recurring plan is checking that the visits they were charged for are the visits that happened, so four dated lines answer that instantly while one line reading monthly service invites the question.
Should cleaning supplies be a separate line or included?+
Include them in the visit rate and say so. Supplies are a small share of the price and itemizing them turns a clean invoice into a conversation about the cost of glass cleaner. Bill separately only for something genuinely exceptional, like a specialist product bought for one job.
How much should I charge to clean a house?+
Most residential cleaners charge $100 to $200 for a standard home or $25 to $50 per hour, with deep and move-out cleans priced higher. Recurring visits are usually slightly discounted to lock in the route.
Should a recurring cleaning invoice list every visit or one line per month?+
List the visits. A client looking at four dated lines can see what they paid for, and a single line reading monthly service is the line people query. Keep the plan rate per visit so the arithmetic is obvious, and put add-ons like interior windows on their own line.
How should a last-minute cancellation be billed?+
Charge the percentage you set out when the client signed up, commonly half the visit inside twenty-four hours, and put the window in your terms rather than raising it after the fact. The crew was scheduled and paid for that slot, and a client told the rule up front rarely disputes it.
More free templates
Run your whole business in one place
Smarfle handles estimates, invoices, payments, scheduling, and more, so the paperwork takes care of itself.
Start your 14-day free trial