Pool Service Invoicing Software
Weekly chemical visit → auto-invoice on completion. Equipment repair → one-off invoice with parts + labor. Monthly summary invoice option for recurring customers.
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34
5
$18,600
Glenview Country Club
Weekly Pool Service
Ross and Carmen Delgado
Filter Replacement
Oakdale HOA
Chemical Rebalance
Where pool service invoicing breaks down
The day-to-day friction every pool service owner recognizes.
Chemicals + supplies under-billed
Tech logs chemicals on paper, office mistypes = under-billed. Inventory + auto-pull fixes it.
Weekly invoices flood customer inbox
Customer doesn't want 4 invoices a month. Monthly summary invoice option (one bill = 4 visits) fixes it.
Equipment repair separate from chemical billing
Repair = different price + payment terms than chemical service. Should be separate invoice.
How Smarfle handles pool service invoicing
One-click invoice from work order. Stripe payment links built in. Aging report + auto-send reminders.
One-click invoice from work order
Mark a job complete and Smarfle pre-fills the invoice with the service, billable hours, parts used, and any expenses logged. You review, hit Send, customer gets it in 30 seconds.
Email + SMS + PDF send
Invoice goes to the client via email (with PDF attached + a Pay Now link) and optionally SMS. Owner sees Sent / Viewed / Paid status updates as the client interacts.
Embedded payment link
Every invoice ships with a Stripe-hosted Pay Now button. Client clicks, enters card or bank, payment lands in your account. CRM auto-marks the invoice paid, sends a receipt.
Aging report (0-30 / 30-60 / 60+)
See exactly which clients owe what, how long it's been overdue, total outstanding. Filter by client, sort by amount or age. Bulk-send reminders from the same screen.
Per-org invoice prefix + branded PDF
Invoices read 'RATHLY-00007' instead of generic 'INV-00007'. PDFs include your logo, address, payment terms, and notes. Numbers are sequential — no duplicates.
One-click invoice from work order. Stripe payment links built in. Aging report + auto-send reminders.
Weekly chemical visit → auto-invoice on completion. Equipment repair → one-off invoice with parts + labor. Monthly summary invoice option for recurring customers.
Other tools pool service owners need
Smarfle is one CRM that ships invoicing software alongside everything else you run.
Plans that grow with your pool service business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Pool Service Invoicing Software CRM questions
Ready to run your pool service business from one place?
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