Repairs and chemicals billed
Pool service invoicing software
Pool service invoicing software for the jobs that sit outside the weekly route. A pump motor swap, a spring opening or a green-to-clean recovery is billed from its work order, with shock and acid charged by the unit and the readings saved beside them.
A short tour of the screens this page describes. It is filmed with our demo pest control company, and every trade runs on the same screens.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
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Pool service invoice example
A green pool brought back over two visits, with chemicals billed by the bag.
Invoice
PS-0871
Due in 7 days
Bill to
Lionel Ashby
27 Seabrook Cir, Clermont FL 34711
Green-to-clean recovery
1
Cal-hypo shock, 1 lb bags
8
Cartridge filter cleaning
1
Example with sample data
Chemicals by the unit
Shock by the bag, acid by the gallon and salt by the 40 lb sack. The technician enters how many went in, and the work order invoice prices each one.
Services and pricingReadings with every visit
pH, chlorine and alkalinity are saved on the work order with the chemical added, so when a customer asks about extra shock, the office can point to the numbers.
Job managementPump and heater repairs approved
A failed pump motor goes out as an estimate the owner signs from the phone. The approved lines become the repair work order, and its invoice follows when the pump is running.
Estimates and e-signaturesEquipment and warranties on file
Each pump, filter and heater gets its own record on the customer, with model, install date and warranty, so you know a part is still covered by the maker before you bill the owner.
Customer recordsPool service invoice software at a glance
What it does
- Chemicals priced per bag or gallonTechnician sets the count
- Water readings on the work orderpH, chlorine, alkalinity
- Signed repair estimatesLines carry to the invoice
- Pool equipment with warrantyOn the customer's record
What it doesn't do
- Chemical dosing calculatorUse your own chart
- Test strip or meter importReadings are typed in
- Card reader at the gateOwners pay from a link
- QuickBooks syncExports to CSV
Smarfle vs Jobber for pool service
| Smarfle | Jobber | |
|---|---|---|
| Entry plan | Solo $19, 1 user | Core $49, 1 user |
| Mid plan | Starter $99, 5 users | Connect $139, 1 user |
| Sends you customer leads (pay-per-lead directory) | Yes | No |
| Equipment or unit records per customer | Yes | Limited |
| Answers your phone without a paid add-on | Yes | No |
Pool service invoicing pricing
Repair invoices, readings and equipment records come on every plan; weekly service plans live on the billing side.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
What pool techs ask about repair invoices
Can pool techs invoice from the phone?
Can I bill chemicals separately from the visit?
Are weekly cleanings invoiced here?
Can I invoice openings and closings?
Do technicians see prices?
Can I bill leak detection?
Can I keep a record of the pump model?
Can customers tip the technician?
More pool service software
Invoicing for outdoor services
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