Window cleaning billing software
Your commercial round is a set of agreements with different cadences and different terms, closed by hand each month. Smarfle holds each account's schedule and terms on the client, so the month ends itself instead of being assembled building by building.
7 days free · No credit card · Built in Florida
$8,420
47
Acme Office Park
Monthly maintenance
$485
Riverside Apartments
Quarterly service
$1,200
Downtown Plaza
Monthly recurring
$320
West End Hotel
Bi-weekly contract
$680
Real Smarfle UI · Live data from your window cleaning CRM
Why generic billing software fails window cleaning owners
Generic billing tools weren’t built for window cleaning. Smarfle was.
Generic billing software
What everyone else gives you
- Quarterly work is invoiced by hand, so rounds are billed late or missed
- Thirty commercial buildings produce thirty documents
- A move-out one-off is paid by check a month later
- A card that stops working is chased by hand
Smarfle for window cleaning
Built for your actual workflow
- The agreement charges against a stored card on its own cadence
- Every building under one property closes into a single monthly document
- The document follows the last pane, with a way to pay already on it
- The retry runs and a replacement is requested without anybody deciding to
How window cleaning billing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
The round is a record, not a routine
How often, at which property and for how much are recorded on the customer, so a six-week round survives a change of cleaner.
- 2
The first visit captures the card
Paying the opening document stores it, and every round afterwards runs without a request.
- 3
The finished round starts the money
Completing the visit is what charges, so a property that was skipped is simply not billed for it.
- 4
Commercial buildings close as one
Every site under a management company gathers into one monthly document, which is one approval rather than six.
- 5
A failed card is visible the same day
You see it, the customer is asked to replace it, and the next visit is not carried out on an account nobody is watching.
Where window cleaning billing breaks down
The friction every window cleaning owner recognizes.
The whole book is small recurring amounts
Forty households at a modest figure every six weeks. No single one is worth an hour of administration, and collectively they are the entire business.
A round that slips once slips permanently
Skip a cycle and nobody complains. They quietly stop expecting you, and the revenue ends without a cancellation or a conversation.
Commercial and residential need opposite handling
One wants terms, a purchase order and a monthly document. The other wants a card charged and nothing else. Running both through one process means one is always wrong.
1,140 documents a year to close
Ninety-five commercial accounts billed monthly is 1,140 documents a year, each on its own cadence and its own terms. Assembled building by building, month end swallows a week. Held on the client, the cycle closes itself and the only accounts you look at are the ones that did not pay.
95
Commercial accounts
12
Monthly cycles
~1,140
Invoices a year
Based on typical window cleaning operations. Your numbers may vary.
Features powering window cleaning billing
Each one a deep-dive in its own right.
Rounds generate from the agreement
A six-week or quarterly round produces its own job on schedule, so the visit that earns the charge is created by the arrangement rather than by a note in a phone.
Learn moreBuildings grouped under one customer
Every property a management company holds sits under one account, so a relationship worth forty visits a year is looked after as a single customer.
Learn moreFacilities managers read the account
The person approving the bill opens the history themselves, which matters in commercial work where that person changes more often than the building does.
Learn moreOutstanding sorted by age
What is owed and for how long sits on one screen, so a slow commercial account is visible while it is still a phone call.
Learn moreWindow cleaning billing software questions
Moving your window cleaning billing software off another tool?
Most window cleaning businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other window cleaning tools
Smarfle ships billing software alongside the rest of your CRM.
Full window cleaning CRM
The complete platform with everything else.
Window cleaning scheduling software
Same window cleaning CRM, focused on scheduling.
Window cleaning dispatch software
Same window cleaning CRM, focused on dispatch.
Window cleaning invoicing software
Same window cleaning CRM, focused on invoicing.
Billing software for other industries
Same billing engine, tuned for each vertical.
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