Security & alarm invoicing software
You fit panels, sensors and keypads that each have a price, and the ticket that captures them is handwritten. Smarfle prices the equipment from the job automatically and lets a trouble call invoice the same day, so the install and the service visit stop being averaged together.
7 days free · No credit card · Built in Florida
Invoice
INV-00142
Issued recently
Bill to
Sarah Johnson
123 Oak Street, Orlando FL 32801
Labor. 2.5 hours @ $95/hr
Parts. Replacement components
Service call · diagnostic
Real Smarfle UI · Live data from your security & alarm CRM
Why generic invoicing software fails security & alarm owners
Generic invoicing tools weren’t built for security & alarm. Smarfle was.
Generic invoicing software
What everyone else gives you
- Devices are billed from a paper log, so the small repeated ones go missing
- A trouble call waits to be batched with an install weeks away
- No document can go out until somebody is back at a desk
Smarfle for security & alarm
Built for your actual workflow
- Each device pulled from the job carries the price you set, so pricing stays consistent
- It bills on its own the same day, separate from any install work
- It leaves the site with a way to pay already attached
How security & alarm invoicing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Job closed on site
Panels, sensors, keypads and cameras fitted are logged against the job, along with programming time and the test results.
- 2
Equipment pulls in at its configured price
Each device carries the price you set rather than a number typed from memory, so a twelve-sensor install is priced the same way every time.
- 3
Trouble calls invoice the same day
A service visit is its own short invoice sent before the tech reaches the next site, rather than waiting to be batched with an install weeks later.
- 4
Invoice built from the completed job
Equipment, labor and programming assemble into a draft the office reviews. Nothing is re-keyed from a handwritten ticket.
- 5
Test documentation stays attached
Signed test results and photos of the installed panel live on the job, so a dispute about what was fitted is answered from the record.
- 6
Payment link travels with the invoice
The customer settles from their phone, which matters most on the smaller trouble calls that are otherwise not worth chasing.
Where security & alarm invoicing breaks down
The friction every security & alarm owner recognizes.
Devices are counted twice and priced once
Panels, sensors, keypads and cameras get counted for the install and again for the bill, from a handwritten sheet. The small repeated items are the ones that fall between the two counts.
Monitoring is the business and the afterthought
The monthly fee is the reason the install pays at all, and it is the charge most likely to go out late, because the install is what everybody is focused on that week.
A trouble call is worth less than chasing it
A short service visit on an existing system does not justify an office afternoon. Batched with something bigger weeks later it either gets forgotten or arrives with no context attached.
420 devices to price a month
Thirty installs a month carrying eight to twenty devices each is around 420 items that have to reach a document at the right price. A handwritten sheet gets most of them. The ones it misses are the small repeated items, which is where a month of margin actually lives.
30
Installs a month
8-20
Devices each
~420
Devices to price correctly
Based on typical security & alarm operations. Your numbers may vary.
Features powering security & alarm invoicing
Each one a deep-dive in its own right.
Quote the system before the install
Panel, sensors and cameras go out as a priced system the customer accepts, so the install starts from a number both sides have already seen.
Learn moreDevice stock counted as fitted
Sensors and keypads leave the shelf against the install that consumed them, so a reorder is driven by the record rather than by an empty box on a Monday.
Learn moreSite details held as fields
Panel type, code words and monitoring account numbers sit as named fields on the customer, so the tech dispatched at two in the morning is not calling you for them.
Learn moreTechs work from their phones
The job, the address and the history are on the phone in the installer's pocket, so nothing depends on a printed sheet that stayed in the van.
Learn moreSecurity & alarm invoicing software questions
Moving your security & alarm invoicing software off another tool?
Most security & alarm businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other security & alarm tools
Smarfle ships invoicing software alongside the rest of your CRM.
Full security & alarm CRM
The complete platform with everything else.
Security & alarm scheduling software
Same security & alarm CRM, focused on scheduling.
Security & alarm dispatch software
Same security & alarm CRM, focused on dispatch.
Security & alarm billing software
Same security & alarm CRM, focused on billing.
Invoicing software for other industries
Same invoicing engine, tuned for each vertical.
Try security & alarm invoicing software free
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