Email automation software
Deliver invoices with attached PDFs, send job notifications, and confirm payments automatically. Every email uses clean, professional templates that reflect your business brand.
A short tour of the screens this page describes. It is filmed with our demo pest control company, and every trade runs on the same screens.
- Live in 5 minutes
- No setup fee
- No long-term contract
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
The reminders no one sends
Sending invoices by hand, typing out job confirmations, and remembering to follow up on payments takes hours every week. Inconsistent communication makes your business look unprofessional.
Manual Invoice Delivery Slows Down Payments
When invoices go out late or get lost in the shuffle, payments get delayed. Businesses that send invoices manually take an average of 5 to 10 extra days to get paid compared to those with automated delivery.
Inconsistent Communication Hurts Trust
Some customers get timely updates while others hear nothing. When your communication is inconsistent, customers question your reliability, even if your actual service work is excellent.
Copy-Pasting Eats Up Office Hours
Writing individual emails for job confirmations, invoice reminders, and payment receipts is tedious, error-prone work. Typos in amounts or wrong client names create real problems that take time to fix.
From trigger to inbox
- 1
Connect Your Email Sending
Smarfle uses Resend for reliable email delivery out of the box. No SMTP setup, no DNS configuration for basic use. Emails go out from a professional sender address tied to your account.
- 2
Choose Your Notification Triggers
Enable automatic emails for key business events: invoice created, invoice sent, payment received, job scheduled, and job completed. Each event has a polished HTML template with your business details.
- 3
Invoices Go Out with PDF Attached
When you send an invoice, the customer receives a professional email with a full PDF attachment. The PDF includes your company header, line items, totals, tax, and payment terms.
- 4
Review Your Email Activity
Every sent email is logged in your message history with delivery status, recipient, subject, and timestamp. You always know exactly what went out and when.
Triggers, templates, deliverability
Invoice PDF Delivery
Every invoice email includes a professionally formatted PDF attachment with your company logo, address, line items, tax calculations, totals, and payment terms. Customers get everything they need in one message.
Job Scheduling Notifications
Customers automatically receive an email when a job is scheduled for them, including the service type, scheduled date and time, and assigned technician. Clear expectations from the start.
Payment Receipt Confirmations
When a payment is recorded against an invoice, the customer gets an instant confirmation email with the amount paid, payment method, and remaining balance if applicable.
Professional HTML Templates
All emails use clean, mobile-responsive HTML templates with your business name and contact information. No plain-text walls of text. Every message looks polished and branded.
Reliable Delivery via Resend
Emails are sent through Resend's infrastructure with high deliverability rates. Properly configured SPF and DKIM records mean your messages land in inboxes, not spam folders.
Full Message Log
Every email sent through Smarfle is recorded with the recipient, subject line, delivery status, and send time. Search and filter your email history to verify any communication.
The email each trade cannot forget
The service businesses that get the most out of this feature, and the specific way each one uses it.
Before and after Automated Email Notifications
Without it
With Smarfle
Staff sends every confirmation and reminder by hand
Workflow automation triggers them on schedule, no clicks
Nobody reminds the customer the day before
The reminder goes out on its own when the job is booked
Email service / template / send list lives in 3 different tools
Templates, sender, and recipient list are all in one CRM
What customers actually receive
See how your email notification center tracks every outgoing message, delivery status, and email type across all your customer communications.
11
Sent Today
4
Invoices Delivered
100%
Delivery Rate
- Invoice
Invoice #1087 to Mark Ellis
PDF attached, $1,240.00 due in 30 days
- Scheduled
Job Confirmation to Rachel Kim
Plumbing inspection scheduled for March 15
- Payment
Payment Receipt to Carlos Diaz
Payment of $475.00 confirmed for Invoice #1081
- Completed
Job Complete to Susan Walsh
HVAC maintenance completed, technician notes attached
Email questions
Do I need to set up my own email server?
Are invoice PDFs included in the emails?
Can I customize the email templates?
How much does email cost?
What an email costs
All Tiers
Available on Every Plan
Automated email notifications are available on every plan, including Solo. Each email costs $0.01 with no monthly minimum.
$0.01/email
View all plansWhat triggers each email
Smarfle against mail merge
See how Smarfle's approach compares with the tools businesses commonly evaluate alongside us.
Ready to try Automated Email Notifications?
Start your 14-day free trial. No credit card required.