Real estate invoicing software
You calculate a split under closing-day pressure and then explain it in a second message. Smarfle invoices the agent's fee from the deal with the split already applied and attaches marketing reimbursements as lines, so one document answers everything.
7 days free · No credit card · Built in Florida
Invoice
INV-00142
Issued recently
Bill to
Sarah Johnson
123 Oak Street, Orlando FL 32801
Labor. 2.5 hours @ $95/hr
Parts. Replacement components
Service call · diagnostic
Real Smarfle UI · Live data from your real estate CRM
Why generic invoicing software fails real estate owners
Generic invoicing tools weren’t built for real estate. Smarfle was.
Generic invoicing software
What everyone else gives you
- Every closing means recalculating a split under time pressure
- Transaction fees are collected from agents whenever someone chases them
- Marketing reimbursements get folded into the brokerage fee
Smarfle for real estate
Built for your actual workflow
- The split is held on the transaction, so each side's bill is generated instead of worked out
- The fee bills from the deal with the split applied and a way to pay attached
- Money you fronted appears as its own line with what it was spent on named
How real estate invoicing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Deal record holds the agreed split
The commission arrangement is on the transaction from the start, so nobody is recalculating a percentage under closing-day pressure.
- 2
Transaction fee invoiced from the deal
The agent's fee is raised from the record with the split already applied, rather than being worked out by hand and sent as a figure.
- 3
Marketing reimbursements attached as lines
Photography, staging and advertising you fronted appear on the same invoice, so they are recovered rather than written off.
- 4
Agent receives one document, not a calculation
The invoice shows the split, the fees and the reimbursements, which removes the follow-up conversation about how the number was reached.
- 5
Payment link sent at closing
The fee is collected while the transaction is fresh and the agent has just been paid, which is the only easy moment to ask.
- 6
Deal history stays on the record
Every fee and reimbursement sits against the transaction, so a year-end conversation with an agent is a report rather than an argument.
Where real estate invoicing breaks down
The friction every real estate owner recognizes.
The split is recalculated under closing pressure
A percentage worked out on the day a transaction closes, by somebody with four other things happening at once. It is the arithmetic most likely to be wrong and least likely to be checked.
Agents are chased for money they already owe
Desk fees, technology fees and transaction fees get collected by a broker sending messages to the people they are supposed to be supporting. Nobody enjoys either side of that exchange.
Money fronted for marketing is rarely recovered
Photography, staging and print are paid by the brokerage to get a listing moving. Recovering it at closing depends entirely on somebody remembering it six weeks later.
Splits calculated twice, by hand
Every closing is a calculation and a hand-off, and both are done under time pressure. Invoice the agent's transaction fee from the deal record with the split already applied, attach marketing reimbursements as lines, and the agent receives one document rather than a figure and an explanation.
28
Closings a month
2-4
Reimbursements each
~90
Lines to attach a month
Based on typical real estate operations. Your numbers may vary.
Features powering real estate invoicing
Each one a deep-dive in its own right.
Receipts photographed on the spot
Staging, signage and print spend is captured where it happens, so an expense you fronted in week one is still recoverable at closing.
Learn moreAgent files kept in one place
Agreements, disclosures and signed addenda keep to the transaction, so the paperwork a broker asks for is retrieved instead of reassembled.
Learn moreYour brokerage on the paperwork
Documents carry your name rather than a generic template, which matters when an agent is choosing between brokerages on how professional the back office feels.
Learn moreStatements sent without sending them
Fee documents go out on their own once the transaction is marked closed, so nobody is generating paperwork on the evening of a closing.
Learn moreReal estate invoicing software questions
Moving your real estate invoicing software off another tool?
Most real estate businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other real estate tools
Smarfle ships invoicing software alongside the rest of your CRM.
Invoicing software for other industries
Same invoicing engine, tuned for each vertical.
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