Billing software for real estate owners

Real estate billing software

You collect recurring desk and technology fees from agents by sending messages. Smarfle holds the fee on the agent record with its own cadence, so it becomes a standing arrangement rather than a monthly ask.

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Smarfle · Real Estate Recurring Billing
Next 30 days

$8,420

Active subscriptions

47

Upcoming auto-charges

Acme Office Park

Monthly maintenance

$485

in 3 days

Riverside Apartments

Quarterly service

$1,200

in 12 days

Downtown Plaza

Monthly recurring

$320

in 18 days

West End Hotel

Bi-weekly contract

$680

in 5 days
Auto-charge enabled · Stripe Connect0.5% platform fee

Real Smarfle UI · Live data from your real estate CRM

Why generic billing software fails real estate owners

Generic billing tools weren’t built for real estate. Smarfle was.

Generic billing software

What everyone else gives you

  • Commission splits are calculated by hand at every closing
  • Per-transaction fees are collected from agents late
  • Desk fees are billed by hand every month

Smarfle for real estate

Built for your actual workflow

  • The arrangement on the transaction produces each side's document
  • The agent's stored card is charged when the transaction closes
  • A monthly charge runs per agent against the card they left
Step-by-step

How real estate billing works in Smarfle

From the first touch to the closed loop. No missing pieces.

  1. 1

    Each agent's arrangement is recorded on joining

    Desk fee, technology fee and the split they negotiated go onto their record on day one, so what was agreed outlives whoever agreed it.

  2. 2

    The first month stores the card

    One payment sets the recurring fees running, and a broker stops being a collections department pointed at their own agents.

  3. 3

    Monthly fees charge on their own date

    Desk and technology charges run per agent without anybody sending a message, which is the difference between supporting people and pursuing them.

  4. 4

    Transaction fees raise at closing

    The fee comes off the deal as it closes with the split already applied, so nothing is being calculated under time pressure on the day.

  5. 5

    A departure closes out cleanly

    Whatever accrued up to the date somebody hands in their license is already recorded, so the final conversation is a figure rather than an argument.

Where real estate billing breaks down

The friction every real estate owner recognizes.

✕

Brokerage income is a monthly ask

Fees owed by the same agents the brokerage exists to support. Chasing them turns the office into a debt collector aimed at its own people.

✕

An agent who leaves owes something

Fees accrue monthly and departures happen mid-month. Working out what is owed at the point somebody hands in their license is a conversation nobody prepared for.

✕

Splits are agreed individually and remembered collectively

Every agent negotiated something slightly different and some of it was verbal. At closing, the arrangement that counts is whichever one the broker remembers.

The math for real estate owners

550 asks a year, or none

Forty-six agents on monthly desk and technology fees is around 550 charges a year. Collected by message, each is a broker chasing the people they are supposed to be supporting. Held on the agent with its own cadence, the fee is part of the arrangement rather than a monthly reminder of who owes whom.

46

Agents

12

Months a year

~550

Charges a year

Based on typical real estate operations. Your numbers may vary.

Features powering real estate billing

Each one a deep-dive in its own right.

Agent fees sit on the agent

Desk fee, technology fee and the cadence they run on are held on the agent record, so brokerage income exists without a monthly request.

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Split terms are fields you define

Each agent's split, cap and anniversary are your own fields, so an arrangement agreed in a hallway is written where the whole office can read it.

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Agents see their own account

An agent logs in and finds their charges and receipts, which removes most of the back and forth a brokerage generates at month end.

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Who owes what reads by age

Outstanding sorts by how long it has waited, so a departing agent's balance is visible while there is still a reason for them to settle it.

Learn more

Real estate billing software questions

The arrangement lives on the transaction and the document is produced from it. Smarfle does not calculate a split from an MLS feed, so the percentages are ones your brokerage records.
Yes, against a card they left, when the transaction closes. It turns a monthly ask into part of the arrangement, which is better for a relationship built on support.
As a monthly arrangement per agent charged to a stored card. A broker chasing their own agents every month is the least productive recurring task in the business.
Yes, as separate services on their own terms. They are sold to different people for different reasons, and combining them makes both harder to explain.
You can record what is owed against the transaction as your own field and raise it as a document when it is due. There is no referral ledger doing the arithmetic, so the amount is one you maintain.

Moving your real estate billing software off another tool?

Most real estate businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.

Smarfle vs Smith.aiSmarfle vs CallRailSmarfle vs BrightLocalSmarfle vs GoHighLevel
See all alternatives →

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