Pool Service Billing Software
Weekly chemical contracts + monthly equipment + seasonal opening/closing — pool service billing handles three cadences with recurring auto-charge.
87
34
5
$18,600
Glenview Country Club
Weekly Pool Service
Ross and Carmen Delgado
Filter Replacement
Oakdale HOA
Chemical Rebalance
Where pool service billing breaks down
The day-to-day friction every pool service owner recognizes.
Weekly customers billed monthly with surprise charges
Surprise monthly invoice loses customers. Auto-charge per visit (or per week) feels seamless.
Seasonal opening/closing not billed at completion
April pool opening = $400 invoice that gets sent + waited 30 days. Card-on-file + auto-charge fixes it.
Mid-season price increases hard to roll out
Chemical costs went up — recurring contract prices need to adjust. Bulk-edit + auto-notify customers.
How Smarfle handles pool service billing
Recurring billing, auto-charge saved cards, Stripe Connect with 0.5% platform fee, automatic overdue reminders.
Recurring billing on auto-pilot
Set up monthly, quarterly, or annual service plans. Customer signs up once, Smarfle bills the same card every cycle, no manual invoicing required.
Save card on file
Stripe Customer + saved payment method per client. After their first payment, future charges run off-session — no link to click, no card to re-enter.
Auto-charge saved cards
Daily cron auto-charges saved cards for recurring invoices. Owner gets confirmation email when payment lands; client gets a receipt. Failed cards trigger an email asking the client to update.
Stripe Connect (your account, not ours)
Money goes straight to your bank via Stripe Connect Express. We charge 0.5% platform fee on top of Stripe's 2.9% + 30¢. ACH for invoices over $1k drops to 0.8% (cap $5).
Automated overdue reminders
Smarfle auto-marks invoices overdue past due date and sends email reminders to the client. Workflow automation can fire SMS reminders too.
Recurring billing, auto-charge saved cards, Stripe Connect with 0.5% platform fee, automatic overdue reminders.
Weekly chemical contracts + monthly equipment + seasonal opening/closing — pool service billing handles three cadences with recurring auto-charge.
Other tools pool service owners need
Smarfle is one CRM that ships billing software alongside everything else you run.
Plans that grow with your pool service business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Pool Service Billing Software CRM questions
Ready to run your pool service business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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