Pest control invoicing software
Your routine work runs itself, and the termite jobs and clean-outs are the ones that sit unbilled for a week. Smarfle builds each one from the completed job with the treatment, the materials and the warranty terms on a single document, and sends it the same day the tech finishes.
7 days free · No credit card · Built in Florida
Invoice
INV-00142
Issued recently
Bill to
Sarah Johnson
123 Oak Street, Orlando FL 32801
Labor. 2.5 hours @ $95/hr
Parts. Replacement components
Service call · diagnostic
Real Smarfle UI · Live data from your pest control CRM
Why generic invoicing software fails pest control owners
Generic invoicing tools weren’t built for pest control. Smarfle was.
Generic invoicing software
What everyone else gives you
- A termite job is written up from a paper ticket days after the treatment
- There is no way to attach a treatment record to the bill
- Termite and exclusion work waits for the office to catch up
- A spot treatment is invoiced by mail and paid whenever the check arrives
- Following up on unpaid work means rebuilding the list every week
Smarfle for pest control
Built for your actual workflow
- The document assembles from the finished job with the chemical lines and treated areas on it
- The chemical log, the registration numbers and the photographs travel in the same email
- Each one-off job bills from the finished work order on the day the tech leaves
- It goes out the same day by email and text with a link the customer opens on their phone
- An invoice past its terms sends its own reminders without anyone opening a spreadsheet
How pest control invoicing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Treatment logged in the field
Chemicals applied with their registration numbers, the areas treated and photographs of the problem go onto the job from the technician's phone, with the customer's signature alongside.
- 2
Draft assembles from the treatment
The service, the chemical lines with their registration numbers and the call fee gather into a document the owner reads rather than builds.
- 3
Invoice and chemical log in one email
The branded document is attached to the email with the full treatment record behind it, and a link in the text lets the customer pay from their phone.
- 4
Warranty terms printed on the invoice
Termite and exclusion work carries its warranty wording on the same document, so the customer has the terms where they are most likely to keep them.
- 5
Payment lands and the receipt sends itself
Payment marks the document itself and the receipt follows, so reconciliation stops being a task anybody sits down to.
- 6
Unpaid termite work follows up itself
An invoice past its terms triggers reminders on its own schedule, so a one-off termite job does not rely on someone remembering it three weeks later.
Where pest control invoicing breaks down
The friction every pest control owner recognizes.
The routes run themselves and the rest does not
Monthly perimeter work has a rhythm to it. A termite job, an exclusion or a clean-out sits outside that rhythm, and whoever is meant to write it up is also the person running the schedule.
Product use is recorded for compliance, not costing
What went down, where and how much is written for a regulator. Whether the account it was used on is worth servicing at the price agreed is a different question, and nobody is asking it.
A warranty re-treat looks like free work
A covered return is the right thing to do and it costs a stop, a technician and product. Recorded as nothing owed, it disappears from that account's economics altogether.
Ten days from job to bill
Thirty to fifty one-off jobs a month, each waiting three to ten days for somebody to write it up, is a week of revenue permanently a week behind. The routes take care of themselves. It is the termite job and the clean-out that sit. Sent from the completed job, they leave on the day they were done.
640
Accounts
30-50
One-off jobs a month
3-10
Days job to invoice
Based on typical pest control operations. Your numbers may vary.
Features powering pest control invoicing
Each one a deep-dive in its own right.
Stops put in driving order
The day's stops are sequenced for the drive rather than booking order, which is where the extra two accounts an afternoon come from.
Learn moreProduct counted as it is applied
Product leaving the store is attributed to the jobs that consumed it, so a reorder is triggered by the record rather than by an empty drum.
Learn morePhotographs of the activity
Pictures of the nest, the droppings or the damage stay on the job, so a customer questioning a charge is shown the reason for it.
Learn moreReviews asked after the visit
A message goes out once the technician leaves, which is when a homeowner who just watched somebody deal with a wasp nest is most willing to write one.
Learn morePest control invoicing software questions
Moving your pest control invoicing software off another tool?
Most pest control businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other pest control tools
Smarfle ships invoicing software alongside the rest of your CRM.
Full pest control CRM
The complete platform with everything else.
Pest control scheduling software
Same pest control CRM, focused on scheduling.
Pest control dispatch software
Same pest control CRM, focused on dispatch.
Pest control billing software
Same pest control CRM, focused on billing.
Pest control accounting software
Same pest control CRM, focused on accounting.
Pest control work order software
Same pest control CRM, focused on work orders.
Invoicing software for other industries
Same invoicing engine, tuned for each vertical.
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