Moving invoicing software
Your hourly total gets disputed at the front door because the only record is a crew member's memory. Smarfle keeps the start and stop times on the job and adds packing materials as they are used, so the invoice shows the hours and the supplies side by side.
7 days free · No credit card · Built in Florida
Invoice
INV-00142
Issued recently
Bill to
Sarah Johnson
123 Oak Street, Orlando FL 32801
Labor. 2.5 hours @ $95/hr
Parts. Replacement components
Service call · diagnostic
Real Smarfle UI · Live data from your moving CRM
Why generic invoicing software fails moving owners
Generic invoicing tools weren’t built for moving. Smarfle was.
Generic invoicing software
What everyone else gives you
- Each crew member's hours are typed in by somebody who was not on the truck
- Packing materials are logged somewhere else and forgotten by billing
- Supplies used on the day are absorbed into the hourly rate
- Nothing can be sent from the driveway, so the ask happens days later
Smarfle for moving
Built for your actual workflow
- Every mover clocks their own start and finish, and the hours carry onto the document
- Boxes, tape and wrap come off the count against the job with your markup applied
- They appear beside the hours as their own lines, so the customer sees what they got
- The crew lead sends the document from the truck with a link to pay on it
How moving invoicing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Crew clocks in and out per person
Each mover records their own start and finish on the job, so the hours on the document are hours worked rather than a figure agreed at the truck.
- 2
Packing materials come off the count
Boxes, tape and wrap used on the day are logged against the job at your price, so supplies stop being absorbed into the hourly rate.
- 3
Draft assembles from the day
Hours, materials and any extras gather into one document the office reviews, rather than a total assembled from a crew leader's notes.
- 4
Customer pays before the crew leaves
The invoice goes out from the truck with a payment link, so the hours and the supplies are settled while both parties are still standing there.
- 5
Long carries and stairs shown as lines
Surcharges agreed on the day appear where the customer can see what caused them, which is the difference between a fair charge and an argument in a driveway.
Where moving invoicing breaks down
The friction every moving owner recognizes.
The hours are argued over in a driveway
A crew leader and a customer, both tired, disagreeing about when the clock started. Whoever sounds more certain wins, and it is rarely the person who has been carrying furniture since seven.
Materials are treated as part of the service
Boxes, tape, wrap and blankets are bought by the case and handed out by the truckload. Charging for them feels like nickel and diming, so most of it is absorbed into a rate never priced for it.
A booked date is worth nothing until the truck arrives
A move confirmed on the phone with nothing paid is a diary entry. Pull out seven days ahead and it costs a vehicle, a crew and whatever booking was refused to protect that slot.
230 billable hours, no timesheet
Thirty-five moves a month at four to nine hours each is around 230 hours that have to stand up at a front door. One contested hour on a two-man crew costs more than every box and roll of tape on the job. Clocking in and out per person turns the number into a record rather than a recollection.
35
Moves a month
4-9
Hours each
~230
Hours needing a record
Based on typical moving operations. Your numbers may vary.
Features powering moving invoicing
Each one a deep-dive in its own right.
Quote the move before the truck
The inventory, the hours you expect and the materials go out as a priced estimate the customer accepts, so the number on the day is not the first one they have seen.
Learn moreCrews carry the job on a phone
The address, the inventory and the paperwork are on the phone in the truck, so nothing depends on a printed sheet left at the warehouse.
Learn moreCertificates of insurance on file
Building requirements and certificates keep to the customer, so a high-rise move is not held at the loading dock over paperwork.
Learn moreReview asked for the same week
A message goes out once the truck is unloaded, which is when a customer is most willing to write the thing that wins your next booking.
Learn moreMoving invoicing software questions
Moving your moving invoicing software off another tool?
Most moving businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other moving tools
Smarfle ships invoicing software alongside the rest of your CRM.
Invoicing software for other industries
Same invoicing engine, tuned for each vertical.
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