Handyman invoicing software
You front the materials on every supply run and charge back maybe half of them. Smarfle attaches the receipt to the job so it rides onto the invoice with the hours, and bundles a month of small jobs for a property manager onto one document.
7 days free · No credit card · Built in Florida
Invoice
INV-00142
Issued recently
Bill to
Sarah Johnson
123 Oak Street, Orlando FL 32801
Labor. 2.5 hours @ $95/hr
Parts. Replacement components
Service call · diagnostic
Real Smarfle UI · Live data from your handyman CRM
Why generic invoicing software fails handyman owners
Generic invoicing tools weren’t built for handyman. Smarfle was.
Generic invoicing software
What everyone else gives you
- Time and parts are entered by hand into an accounting package
- Material receipts are logged somewhere else and forgotten by billing
- A property manager receives a separate bill for every visit
- Nothing can be sent until somebody is back at a desk
Smarfle for handyman
Built for your actual workflow
- Logged hours and used parts reach the document from the job itself
- A receipt captured on site arrives on the document with your markup already applied
- Everything at one address gathers into one monthly document
- The technician sends it from the van with a way to pay attached
How handyman invoicing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Hours and materials logged on site
The technician records their time and photographs the receipt for anything bought, so a supply run is captured at the counter rather than remembered on Friday.
- 2
Draft carries hours and materials
Time becomes billable hours at your rate and materials arrive with your markup applied, so the document is read rather than assembled.
- 3
Invoice reaches them before you drive off
The invoice goes out from the van with a payment link, so a small job is settled before it becomes something you have to remember to bill.
- 4
One invoice, every visit itemized
Ten small visits to one building become one document with the work itemised, which is one approval for the property manager instead of ten.
- 5
Unpaid small jobs chase themselves
An unpaid invoice follows up on its own, which matters most on small tickets where chasing by hand costs more than the job earned.
Where handyman invoicing breaks down
The friction every handyman owner recognizes.
The small jobs are the ones that go unbilled
A forty-minute repair squeezed between two bigger ones is worth less than the effort of writing it up. Enough of those in a week and the difference is a day of wages.
Every property manager wants something different
One needs a purchase order, one pays on receipt, one wants everything monthly. Holding three arrangements in your head while standing on a roof is how the wrong thing gets sent to the wrong person.
Nobody knows what an hour is really worth
Quoted flat, worked long, and materials fronted at a hardware counter on the way. Whether a particular kind of job earns its rate is a question no week has ever answered.
$1,600 a month of your money
Thirty supply runs a month at forty to seventy dollars a receipt is around sixteen hundred dollars advanced on customers' behalf. Whatever share of that never reaches a document is a gift nobody recorded. A photographed receipt on the job reaches the bill alongside the hours.
30
Supply runs a month
$40-70
Average receipt
~$1,600
Fronted a month
Based on typical handyman operations. Your numbers may vary.
Features powering handyman invoicing
Each one a deep-dive in its own right.
Quote the small job first
A priced estimate goes to the customer before the work starts, so a two-hour job does not end in a conversation about what it should have cost.
Learn moreReceipts photographed at the counter
A picture of the hardware store receipt attaches to the job, so materials reach the bill at the price you actually paid.
Learn moreProperty managers as accounts
Every address a manager looks after sits under one company record, so the relationship is with the firm rather than with a phone number in a contacts list.
Learn moreWork from the phone in the van
Jobs, addresses and history are on the phone, so a day of six short calls does not need a morning at a desk first.
Learn moreHandyman invoicing software questions
Moving your handyman invoicing software off another tool?
Most handyman businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other handyman tools
Smarfle ships invoicing software alongside the rest of your CRM.
Invoicing software for other industries
Same invoicing engine, tuned for each vertical.
Try handyman invoicing software free
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