Repairs, installs and refrigerant billed

HVAC invoicing software

HVAC invoicing software for no-cool calls and replacements alike. The diagnostic, the repair and the refrigerant charged by the pound come straight from the job, and the homeowner pays on site from a text.

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HVAC invoice example

A summer no-cool call billed from the job, with refrigerant charged by the pound.

Smarfle · HVAC invoice

Invoice

HV-4418

Due on receipt

Sent · awaiting payment

Bill to

Aisha Duarte

107 Stratton Blvd, Maitland FL 32751

Diagnostic, cooling

1

$99.00

Capacitor replacement

1

$185.00

R-410A refrigerant

3 lb

$255.00
Total due$539.00
Texted before the truck leftPay now

Example with sample data

Refrigerant by the pound

Set refrigerant as a service sold by the pound, so the amount the technician charged multiplies on the invoice. The refrigerant type and pounds also stay in the job's material log.

Services and pricing

From diagnostic to repair

The diagnostic fee is on the job from the start. When the homeowner approves the fix, the technician adds the repair from your service list, and both charges end up on one invoice.

Invoicing

Replacements with a deposit

A system replacement starts as an estimate the homeowner signs with a deposit. The install invoice is made from those lines with the deposit already taken off.

Estimates and e-signatures

Units under warranty

Every condenser and furnace sits on the homeowner with its warranty end, so a part failure inside the warranty is caught before the technician writes it up as billable.

Customer records

HVAC invoicing features

What it does

  • Refrigerant priced per poundQuantity carries to the invoice
  • Repair added after the diagnosticOn site, at list price
  • Install deposit on the estimateTaken off the final bill
  • Unit warranty on the jobPer condenser or furnace

What it doesn't do

  • Flat-rate price bookYour service list sets prices
  • Homeowner financingArrange it with a lender
  • Manufacturer warranty claimsFiled with the maker
  • QuickBooks connectionCSV download instead

Smarfle vs FieldPulse for HVAC

SmarfleFieldPulse
Entry planSolo $19, 1 userTeam tier, flat
Mid planStarter $99, 5 usersTeam tier, flat
Equipment or unit records per customer Yes Limited
Prices published on the website Yes Yes
Answers your phone without a paid add-on Yes No
Full Smarfle vs FieldPulse comparison Smarfle vs ServiceTitanSmarfle vs Housecall Pro

HVAC invoicing pricing

Invoicing, estimates and unit records come with every plan. Stripe keeps its card fee, and an invoice sent by text costs 3 cents.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

HVAC invoice questions

Technicians use Smarfle in the phone's browser or from a home screen icon, and the invoice leaves the moment the job closes.
Yes. Sell refrigerant as a per-pound service, and the pounds the technician enters set the line total.
Yes. Take the diagnostic line off the draft invoice before it goes out, and only the repair is billed.
The signed estimate becomes the install job with its lines, and the final invoice subtracts the deposit already paid.
No. Technicians choose the repair and parts from your list without seeing what they cost the homeowner.
Agreements run as recurring plans on the billing side, while repairs and installs are invoiced from the job.
No. Smarfle has no financing partner, so financing is arranged with your lender outside the invoice.
Yes. Solo covers one technician at $19 a month, and Starter adds up to four more logins.

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