Service call and tune-up booking

HVAC scheduling software

HVAC scheduling software for a mix of no-cool calls, installs and tune-ups. Customers book online, every job takes its real length on the calendar, and maintenance customers are reminded when their next tune-up is due.

Start Free TrialSee the hvac CRM

14 days free · No credit card · Built in Florida

Smarfle calendar in week view with jobs colored by team member, each showing time, client, address and status
The calendar in week view, shown with a cleaning company's week.

Service calls, installs and tune-ups

Each service carries its own length, so a diagnostic blocks an hour and a system install blocks the day. Drag a job to another day or time and the homeowner and the technician both get the new appointment.

Calendar scheduling

Online booking for HVAC customers

Your booking page offers real open times, and you decide whether bookings confirm on their own or wait for your approval. Questions you add, such as system type or what the unit is doing, arrive with the booking, along with any photos the customer attaches.

Online booking

Recurring maintenance visits

A twice-yearly tune-up gets a six-month maintenance reminder that texts and emails the customer and alerts your office when it is due. Commercial accounts on quarterly service can be a recurring job, created ahead of time with the usual technician.

Recurring jobs

Appointment reminders

Customers get a reminder the evening before and the morning of each visit, by text or email, so the technician is expected at the door.

Automatic text reminders

The unit on every job

Each furnace, condenser or mini split is a unit on the customer. A booked tune-up can point at the system it is for, and the technician sees its model and warranty before arriving.

HVAC scheduling features

What it does

  • Online booking with real service lengthsInstant or approved by you
  • Tune-up reminders on a six-month cycleCustomer and office alerted
  • Reminders by text and emailEvening before and morning of
  • Unit and warranty on the jobPer furnace, condenser or mini split

What it doesn't do

  • Google CalendarJobs copy to it one way
  • Customer picks the technicianYou assign after the booking
  • Deposit taken at online bookingTake deposits on a signed estimate
  • Several online bookings in one time slotOne per slot per location

Smarfle vs Housecall Pro for HVAC

SmarfleHousecall Pro
Entry planSolo $19, 1 userBasic $79, 1 user
Mid planStarter $99, 5 usersEssentials $189, 5 users
Equipment or unit records per customer Yes Limited
Guided onboarding with an implementation contact No Yes
Answers your phone without a paid add-on Yes No
Full Smarfle vs Housecall Pro comparison Smarfle vs JobberSmarfle vs ServiceTitan

HVAC scheduling pricing

Scheduling, online booking and tune-up reminders are on every plan. A reminder text costs 3 cents and an email 1 cent from your wallet.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
Start Free Trial

Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
Start Free Trial
Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
Start Free Trial

Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
Start Free Trial

SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

HVAC scheduling questions

Yes. Your booking page shows open times for each service, and bookings either confirm right away or wait for your approval, as you prefer.
Partly. Quarterly visits can repeat on their own; for twice-yearly tune-ups, a six-month maintenance reminder tells the customer and your office it is time to book.
One way. Connect Gmail and scheduled jobs appear on that Google Calendar, moving or disappearing when they change in Smarfle. Edits made in Google do not come back.
Yes. It answers, asks what the system is doing and books an open time, which you approve. Calls are billed at 25 cents a minute from your wallet.
Each technician has a color on the calendar, and week view shows who already has jobs. Anyone on approved time off is marked off that day when you assign.
There is no app store download. Technicians pin Smarfle to their home screen from the browser and see their own day, with nothing priced.
Customers with a portal login can ask to move or cancel a visit, and you approve it. Everyone else replies to the reminder text, which arrives in your inbox.
Yes. Booking follows your business hours, and any day or time you block on the calendar closes for online booking.

Try HVAC scheduling software free

14 days with every feature on your real hvac work. No credit card.

Start Free Trial