Billing Software for General Contractor owners

General Contractor Billing Software

GC billing means project deposits + milestone invoices + change orders. Smarfle handles all three plus the sub vendor bill tracking on the same project.

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7 days free · No credit card · Built in Florida

Smarfle CRM. General Contractor Recurring Billing
Next 30 days

$8,420

Active subscriptions

47

Upcoming auto-charges

Acme Office Park

Monthly maintenance

$485

in 3 days

Riverside Apartments

Quarterly service

$1,200

in 12 days

Downtown Plaza

Monthly recurring

$320

in 18 days

West End Hotel

Bi-weekly contract

$680

in 5 days
Auto-charge enabled · Stripe Connect0.5% platform fee

Real Smarfle UI · Live data from your general contractor CRM

Why generic billing software fails general contractor owners

Generic billing tools weren’t built for general contractor. Smarfle was.

Generic billing software

What everyone else gives you

  • Project deposits via check delay start by 5-7 days
  • Milestone invoices forgotten mid-project
  • Change orders absorbed because they aren't invoiced separately

Smarfle for General Contractor

Built for your actual workflow

  • ACH via Pay Now lands $5k+ deposits next business day for 0.8% capped at $5
  • Each milestone tagged to project with reports showing billed vs collected
  • Generate change order as separate invoice tagged to parent project
Step-by-step

How general contractor billing works in Smarfle

From the first touch to the closed loop. No missing pieces.

  1. 1

    Customer signs up for recurring service

    Via portal subscribe button or office-generated first invoice. Card saves to Stripe Customer.

  2. 2

    Auto-charge runs on schedule

    Daily cron processes recurring invoices, charges saved cards off-session. general contractor owner sleeps; revenue lands.

  3. 3

    Failed cards trigger retries + emails

    Stripe auto-retries 3-4 times. If all fail, customer gets an email link to update their card. No manual chase.

  4. 4

    Customer gets receipt + invoice instantly

    Each successful charge fires a receipt email + creates a Paid invoice in Smarfle. Aging report stays clean.

  5. 5

    Owner sees monthly recurring revenue

    Subscription dashboard shows what's coming next 30 days. Cashflow forecasting actually possible.

Where general contractor billing breaks down

The friction every general contractor owner recognizes.

✕

Deposit collection drags the start date

Without ACH or card payment link, deposit takes 3-5 business days. Smarfle's Pay Now link lands deposits same-day.

✕

Milestone invoices forgotten mid-project

20% at deposit, 30% at framing, 30% at finish, 20% at completion. Without milestone tracking on the project, you forget the framing invoice.

✕

Change orders not invoiced separately

Customer adds tile upgrade mid-project. Without a change-order workflow you absorb the cost.

The math for general contractor owners

Cut AR by 80% on recurring revenue

Auto-charge saved cards for recurring service contracts. Failed payments auto-retry + email customer. The chasing-payments task disappears.

<24h

AR cycle (recurring)

70%+

Failed payments recovered

5-8h/wk

Hours saved chasing

Based on typical general contractor operations. Your numbers may vary.

Features powering general contractor billing

Each one a deep-dive in its own right.

Recurring billing on auto-pilot

Set up monthly, quarterly, or annual service plans. Customer signs up once, Smarfle bills the same card every cycle, no manual invoicing required.

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Save card on file

Stripe Customer + saved payment method per client. After their first payment, future charges run off-session. No link to click, no card to re-enter.

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Auto-charge saved cards

Daily cron auto-charges saved cards for recurring invoices. Owner gets confirmation email when payment lands; client gets a receipt. Failed cards trigger an email asking the client to update.

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Stripe Connect (your account, not ours)

Money goes straight to your bank via Stripe Connect Express. We charge 0.5% platform fee on top of Stripe's 2.9% + 30¢. ACH for invoices over $1k drops to 0.8% (cap $5).

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General Contractor Billing Software CRM questions

Pay Now link in the deposit invoice supports card + ACH. ACH is 0.8% capped at $5. For $5K+ deposits it's the cheapest option, lands next-day.
Yes. Each milestone is a separate invoice tagged to the project. Reports show project-level billing vs collected at any point.
Generate a separate invoice for the change order. Customer's saved card can auto-charge with one click. The change order links to the parent project for accounting.
Each draw is a milestone invoice (Foundation, Framing, MEP rough, Drywall, Finish, Final). Each unlocks at completion; client pays via Pay Now link before next phase starts. Cashflow stays positive through the project.
Yes. Each material in inventory has cost + markup pre-configured. WO logs the materials used; invoice auto-applies your markup. Client sees the marked-up total with cost-plus transparency clear.

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7 days to test the full platform with your real general contractor workflow. No credit card.

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