Billing Software for Flooring

Flooring Billing Software

Material deposit + install milestone + warranty service — flooring billing has three phases per project. Smarfle handles all three from the same client record.

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Smarfle CRM - Flooring Dashboard
Active Projects

7

Milestone Payments Due

$12,400

Estimates Sent This Week

9

Monthly Revenue

$54,600

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Where flooring billing breaks down

The day-to-day friction every flooring owner recognizes.

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Material deposit takes a week to collect

Customer needs to wire 30% deposit before order. Pay Now link with ACH lands the deposit same-day, order ships next morning.

✕

Install milestones not invoiced separately

Big project = multiple milestones (rough-in done, install done, walk-through). Without milestone invoices you under-bill or over-promise.

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Warranty service work not tracked to the original sale

Year-1 warranty visit costs you labor + materials but you can't tie it back to the project for margin tracking. Smarfle links them via project tag.

How Smarfle handles flooring billing

Recurring billing, auto-charge saved cards, Stripe Connect with 0.5% platform fee, automatic overdue reminders.

Recurring billing on auto-pilot

Set up monthly, quarterly, or annual service plans. Customer signs up once, Smarfle bills the same card every cycle, no manual invoicing required.

Save card on file

Stripe Customer + saved payment method per client. After their first payment, future charges run off-session — no link to click, no card to re-enter.

Auto-charge saved cards

Daily cron auto-charges saved cards for recurring invoices. Owner gets confirmation email when payment lands; client gets a receipt. Failed cards trigger an email asking the client to update.

Stripe Connect (your account, not ours)

Money goes straight to your bank via Stripe Connect Express. We charge 0.5% platform fee on top of Stripe's 2.9% + 30¢. ACH for invoices over $1k drops to 0.8% (cap $5).

Automated overdue reminders

Smarfle auto-marks invoices overdue past due date and sends email reminders to the client. Workflow automation can fire SMS reminders too.

Learn more: Recurring billing on auto-pilot · Save card on file · Auto-charge saved cards
Top feature for flooring

Recurring billing, auto-charge saved cards, Stripe Connect with 0.5% platform fee, automatic overdue reminders.

Material deposit + install milestone + warranty service — flooring billing has three phases per project. Smarfle handles all three from the same client record.

Material SpecsChange Order TrackingRoom Progress LogMilestone Billing

Other tools flooring owners need

Smarfle is one CRM that ships billing software alongside everything else you run.

Flooring CRM

The full CRM with everything else.

See it all

Flooring Scheduling Software

Built into the same flooring CRM.

Explore

Flooring Dispatch Software

Built into the same flooring CRM.

Explore

Flooring Invoicing Software

Built into the same flooring CRM.

Explore

Plans that grow with your flooring business

All plans include a 7-day free trial. No credit card required.

Starter

Solo operators & small teams

$99/mo
  • Up to 3 users (1 owner + 2 techs)
  • Up to 100 clients
  • 1 GB storage
  • Unlimited work orders & invoices
  • Client portal
  • Scheduling calendar
  • Reports & analytics
  • Review requests
  • Voice AI receptionist (usage-based)
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 500 clients
  • 3 branch locations
  • 5 GB storage
  • Everything in Starter
  • AI email & SMS drafts
  • GMB rank tracking
  • Voice AI receptionist (usage-based)
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 1,000 clients
  • 10 branch locations
  • 20 GB storage
  • Everything in Professional
  • Priority support
  • Voice AI receptionist (usage-based)
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SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →

Flooring Billing Software CRM questions

Create a service in Smarfle marked 'recurring' with an interval (weekly/monthly/quarterly/annually). When a client signs up via the portal or you generate the first invoice, Smarfle creates a Stripe Subscription on your connected Stripe account. Stripe bills the saved card automatically every cycle. Each successful charge auto-creates a paid invoice in your CRM.
Money goes straight to your Stripe account, not ours. We use Stripe Connect Express — Stripe holds the funds, transfers to your bank on your payout schedule. Smarfle never touches the money. You see the deposit in your bank within 2 business days (Standard payout) or instant (Stripe Instant Payout, fee applies).
Stripe automatically retries failed cards 3-4 times over a week. If all retries fail, Smarfle marks the subscription Past Due and emails the client a Stripe-hosted update-card link. Owner gets a notification too. The recurring invoice stays unpaid until the client fixes the card.
Generate the deposit invoice with Pay Now link. Customer pays card or ACH (ACH best for large deposits — 0.8% capped at $5). Card saves for the next milestone.
Yes. Generate separate invoices per milestone (deposit, mid-project, final). Each can charge the saved card with one click.
Tag the warranty WO with the original project. Reports show project-level margin including post-install warranty work.

Ready to run your flooring business from one place?

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