Flooring invoicing software
You order material before the deposit clears, which means you are funding the customer's floor. Smarfle records the deposit against the job and splits material from fitting on the final invoice, so the balance is what is owed and the argument never starts.
7 days free · No credit card · Built in Florida
Invoice
INV-00142
Issued recently
Bill to
Sarah Johnson
123 Oak Street, Orlando FL 32801
Labor. 2.5 hours @ $95/hr
Parts. Replacement components
Service call · diagnostic
Real Smarfle UI · Live data from your flooring CRM
Why generic invoicing software fails flooring owners
Generic invoicing tools weren’t built for flooring. Smarfle was.
Generic invoicing software
What everyone else gives you
- The deposit has to be credited by hand on the closing document
- Material and fitting share one line and the customer asks what they bought
- A warranty return shows as nothing owed with nothing explaining it
- There is no way to pay from the document itself
Smarfle for flooring
Built for your actual workflow
- A recorded deposit credits itself, so the final figure is what is left to pay
- Product, underlay and labor appear separately, so the split answers the question first
- A covered visit says so on the line, so a homeowner does not query a charge of nothing
- Card and bank transfer are both offered on the closing balance
How flooring invoicing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Deposit lands on the job record
The deposit invoice goes out with a payment link and the payment is recorded on the job, so every later document starts from the same number.
- 2
Material logged apart from labor
Boxes of product, underlay and trim are recorded separately from fitting hours, because a customer who can see the split stops asking what they paid for.
- 3
Waste and overage recorded on site
Offcuts and the extra boxes a room needed are logged as the fitters work, so the final quantity is a fact rather than an estimate defended afterwards.
- 4
Balance is what the document shows
What was already paid comes off on its own, so the closing document opens at the amount still owed rather than the whole price with a subtraction beneath it.
- 5
Warranty visits priced at zero
A callback under warranty is logged at nothing owed, so the customer sees you came back and never wonders about another bill.
- 6
Paid before the fitters load out
The invoice goes out from the property with a payment link, which is the last moment the customer is standing on the floor they just bought.
Where flooring invoicing breaks down
The friction every flooring owner recognizes.
Material and labor arrive as one number
A customer who chose a product and paid for a crew sees a single figure. Without the split, the conversation becomes whether the fitting was worth that much rather than whether the floor was.
Waste is absorbed rather than charged
The extra boxes a room needed and the offcuts nobody can reuse are a real cost, decided on site. By the time the document is written, the quantity is whatever was on the original estimate.
The deposit is subtracted by hand at the end
Money taken weeks earlier has to be remembered, found and credited on the closing document. On a good week it is right, and the week it is wrong is the week the customer notices.
Deposits that fail to credit
Material and labor on one document invites a fight, and a deposit that does not visibly credit invites a second one. Split material from labor so the customer can see what they bought, and record the deposit against the job so the final invoice shows the balance rather than the full price again.
18
Jobs a month
$3k-9k
Average ticket
$55k-160k
Invoiced a month
Based on typical flooring operations. Your numbers may vary.
Features powering flooring invoicing
Each one a deep-dive in its own right.
Wholesaler costs post to the job
Supplier invoices land against the project, so the margin on nine hundred square feet is a figure you can read rather than a feeling you have about it.
Learn moreMeasure and price in one place
The room measure and the number you quoted sit on the customer, so a job quoted in March and fitted in June is billed from what you actually said.
Learn moreSubfloor pictures stay on file
Photographs of what was under the old covering keep to the job, so a call about a hollow spot is answered from the record instead of from a return visit.
Learn moreCard or bank transfer from the phone
The document arrives as a link that takes either, so the balance clears without a check being written at a kitchen counter.
Learn moreFlooring invoicing software questions
Moving your flooring invoicing software off another tool?
Most flooring businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other flooring tools
Smarfle ships invoicing software alongside the rest of your CRM.
Invoicing software for other industries
Same invoicing engine, tuned for each vertical.
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