Fleet accounts and maintenance clubs

Auto repair billing software

Auto repair billing software for shops with fleet and repeat customers. A contractor's eight trucks are billed once a month on net terms, oil change club members pay a yearly fee through your portal, and drivers who leave without paying in full are reminded for you.

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Auto repair shop receivables in Smarfle with fleet balances, overdue repair orders and invoice aging
Fleet and retail balances, with overdue repair orders by age.

Fleet accounts by the month

Every repair order for a landscaper's trucks goes on one month-end invoice, each truck's work listed separately, due on the terms you gave the fleet.

Invoicing

Oil change clubs

Sell a yearly club with four oil changes and tire rotations. Drivers join from your portal and the club renews yearly by card, while the included services are written up without charging them again.

Recurring plans

Balances after pickup

If a customer pays part at pickup and owes the rest, the remaining invoice keeps a due date, and reminders go out after it passes.

Payments

Fleet managers copied

The fleet manager and the company's bookkeeper both receive every invoice, and each vehicle's history sits on the account.

Client records

Fleet aging

Before approving more work for a fleet, check whether last month's statement is still in the 31-to-60-day column.

Reports

Auto repair billing features

What it does

  • Monthly fleet invoicesPer truck, one bill
  • Oil change club plansJoined in the portal
  • Balance remindersAfter the due date
  • Bookkeeper copiesOn every invoice

What it doesn't do

  • Fleet credit limitsWatch the aging
  • Club visit countingTrack visits in notes
  • Customer financingThrough a lender
  • Parts supplier statementsReconcile with the supplier

Auto repair billing pricing

Fleet invoices, clubs and overdue follow-ups come with all plans, and Starter fits a shop with five technicians.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Auto repair billing questions

Yes. Fleet repair orders are billed monthly on terms, with each vehicle listed.
Yes. Drivers join a yearly plan from your portal, renewed by card.
No. Note the services used on the customer record.
Yes. Set their terms, and invoices show the due date.
No. Check how far behind the fleet is before you take the next truck.
The open invoice is reminded automatically after its due date.
Yes. With ACH turned on for the fleet, a bank payment costs at most $5 in Stripe fees.
Yes. Their link shows invoices and a statement of payments.

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14 days with every feature on your real auto repair work. No credit card.

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