Architecture Billing Software
Project deposits + milestone billing + monthly retainers. Architecture firm billing covers all three. Saved cards + ACH for big project deposits.
7 days free · No credit card · Built in Florida
$8,420
47
Acme Office Park
Monthly maintenance
$485
Riverside Apartments
Quarterly service
$1,200
Downtown Plaza
Monthly recurring
$320
West End Hotel
Bi-weekly contract
$680
Real Smarfle UI · Live data from your architecture CRM
Why generic billing software fails architecture owners
Generic billing tools weren’t built for architecture. Smarfle was.
Generic billing software
What everyone else gives you
- Big project deposits ($10k+) take a week via check
- Milestone billing not tracked = 100% billed at end = cashflow gap
- Monthly retainer clients billed inconsistently in busy weeks
Smarfle for Architecture
Built for your actual workflow
- ACH via Pay Now lands big deposits next-day for 0.8% capped at $5
- Each milestone tagged to project with separate invoice + reports
- Monthly recurring auto-charge against saved card handles retainers
How architecture billing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Customer signs up for recurring service
Via portal subscribe button or office-generated first invoice. Card saves to Stripe Customer.
- 2
Auto-charge runs on schedule
Daily cron processes recurring invoices, charges saved cards off-session. architecture owner sleeps; revenue lands.
- 3
Failed cards trigger retries + emails
Stripe auto-retries 3-4 times. If all fail, customer gets an email link to update their card. No manual chase.
- 4
Customer gets receipt + invoice instantly
Each successful charge fires a receipt email + creates a Paid invoice in Smarfle. Aging report stays clean.
- 5
Owner sees monthly recurring revenue
Subscription dashboard shows what's coming next 30 days. Cashflow forecasting actually possible.
Where architecture billing breaks down
The friction every architecture owner recognizes.
Big project deposits slow to collect
$10K+ deposit by check = 5-7 days. ACH via Pay Now lands next-day for 0.8% capped at $5.
Milestone billing not tracked = cashflow gap
Schematic, DD, CD milestones each warrant invoicing. Without project tracking you bill 100% at end.
Monthly retainer clients billed inconsistently
Retainer billing should auto-charge. Manual = forgotten in busy weeks.
Cut AR by 80% on recurring revenue
Auto-charge saved cards for recurring service contracts. Failed payments auto-retry + email customer. The chasing-payments task disappears.
<24h
AR cycle (recurring)
70%+
Failed payments recovered
5-8h/wk
Hours saved chasing
Based on typical architecture operations. Your numbers may vary.
Features powering architecture billing
Each one a deep-dive in its own right.
Recurring billing on auto-pilot
Set up monthly, quarterly, or annual service plans. Customer signs up once, Smarfle bills the same card every cycle, no manual invoicing required.
Learn moreSave card on file
Stripe Customer + saved payment method per client. After their first payment, future charges run off-session. No link to click, no card to re-enter.
Learn moreAuto-charge saved cards
Daily cron auto-charges saved cards for recurring invoices. Owner gets confirmation email when payment lands; client gets a receipt. Failed cards trigger an email asking the client to update.
Learn moreStripe Connect (your account, not ours)
Money goes straight to your bank via Stripe Connect Express. We charge 0.5% platform fee on top of Stripe's 2.9% + 30¢. ACH for invoices over $1k drops to 0.8% (cap $5).
Learn moreArchitecture Billing Software CRM questions
Other architecture tools
Smarfle ships billing software alongside the rest of your CRM.
Billing Software for other industries
Same billing engine, tuned for each vertical.
Try Architecture Billing Software free
7 days to test the full platform with your real architecture workflow. No credit card.
Start Free Trial