Wash clubs and fleet accounts

Car wash billing software

Car wash billing software for unlimited wash clubs and the fleets that keep your bays busy. Members join a monthly club online and Stripe charges them on the same date each month, delivery fleets receive a single monthly invoice, and a member whose card fails is flagged right away.

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Car wash billing overview in Smarfle, with wash club payments, fleet balances and invoices grouped by age
Club payments and fleet balances for the month.

Monthly wash clubs

Basic, deluxe and ceramic club tiers are monthly services. A driver joins from your client portal, pays by card each month and gets a receipt, and manages the card or cancels through their customer link.

Recurring plans

Tier changes by the member

A member moving from basic to ceramic picks the new tier online, with the price difference displayed before confirming, and no call to the counter.

Client portal

Fleets and dealers monthly

Washes for a rental agency or a dealership are recorded through the month and billed on one invoice with every vehicle listed, on their payment terms.

Invoicing

Declined memberships

A declined club renewal flips the membership to past due and triggers an email to you, so the attendant can ask the driver to update the card on the next visit.

Payments

Club revenue in reports

Each club charge lands as an invoice, so monthly recurring revenue shows in the same reports as fleet and single washes.

Reports

Car wash billing features

What it does

  • Monthly club tiersJoined in the portal
  • Member tier changesPrice shown first
  • Monthly fleet invoicesVehicles listed
  • Past-due member alertsEmail to you

What it doesn't do

  • License plate recognitionUse your tunnel system
  • Wash count limits per memberClubs are unlimited
  • Tunnel controller integrationSeparate system
  • Family plan discountsSet a separate tier

Car wash billing pricing

Clubs, fleet invoices and payment links are on every plan; club charges include Stripe processing and the 0.5% platform fee.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Car wash billing questions

Yes. Club tiers are monthly subscriptions members join from your portal and pay by card.
Yes. The tier change happens online, with the new price shown before it takes effect.
No. Plate recognition stays with your tunnel system.
No. Clubs are billed as unlimited, so limits are enforced at your gate.
Yes. The month's washes go on one invoice with each vehicle listed.
Their membership turns past due, and Smarfle alerts you by email.
Yes. A link from their customer page opens Stripe's secure cancel and card page.
Yes. Each club charge becomes an invoice counted in revenue reports.

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14 days with every feature on your real car wash work. No credit card.

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