Cleaning services billing software
You have forty recurring clients and billing them is a standing appointment with a spreadsheet. Smarfle runs each contract on its own cadence against a card on file, so the weekly and biweekly cleans bill themselves and the evening goes back to you.
7 days free · No credit card · Built in Florida
$8,420
47
Acme Office Park
Monthly maintenance
$485
Riverside Apartments
Quarterly service
$1,200
Downtown Plaza
Monthly recurring
$320
West End Hotel
Bi-weekly contract
$680
Real Smarfle UI · Live data from your cleaning services CRM
Why generic billing software fails cleaning services owners
Generic billing tools weren’t built for cleaning services. Smarfle was.
Generic billing software
What everyone else gives you
- Recurring work lives across an accounting package, a processor and a spreadsheet
- Niche scheduling tools charge per user and connect to payments loosely
- A mid-cycle price change means editing every contract individually
- A property manager's monthly bill is aggregated by hand
Smarfle for cleaning services
Built for your actual workflow
- The arrangement is held in one place and managed there
- Seats come with the plan, and billing is part of the same system as the schedule
- One edit moves the affected agreements and takes effect on the next cycle
- Every visit at that property closes into a single document with one charge
How cleaning services billing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
The schedule and the price live together
Weekly, every other week or monthly, with what each visit includes, sit on the client, so a new cleaner never has to ask what this house pays.
- 2
One card, one conversation about money
The first payment stores the card and that is the end of the subject for as long as the client stays.
- 3
The clean is what starts the charge
Marking the visit done is what moves the money, so a skipped week costs nothing and an extra week is charged without a phone call.
- 4
Move-outs are handled apart
A one-off deep clean is its own document with its own payment, so it never disturbs the regular arrangement.
- 5
A stopped card surfaces immediately
The failure reaches you and a replacement request reaches the client, rather than showing up as a missing deposit three weeks later.
Where cleaning services billing breaks down
The friction every cleaning services owner recognizes.
A weekly client is fifty-two commitments
One household, fifty-two visits, fifty-two payments. Run by hand the failure is never dramatic. It is one missed week that nobody notices until somebody looks at a quarter.
Adding a room is a conversation, not a change
A client asks for the basement to be included from now on. The work changes that week and the price changes whenever somebody remembers to raise it, if they do.
The cleaner knows things the office does not
Access, frequency and what the client actually asked for all live with the person doing the round. Cover and billing then both depend on one individual being available.
Forty contracts, one evening a week
Forty recurring contracts invoiced by hand is roughly half a day gone every month, repeated forever. Run each on its own cadence against a stored card and that half day comes back.
40
Recurring contracts
4
Billing runs a month
~160
Invoices a month
Based on typical cleaning services operations. Your numbers may vary.
Features powering cleaning services billing
Each one a deep-dive in its own right.
Recurring visits generate themselves
A weekly or monthly agreement produces its own jobs, so the work behind the charge is scheduled by the arrangement rather than by a diary.
Learn moreClients read their own history
A household opens their receipts and what is booked, which removes most of the messages an owner answers in the evening.
Learn moreAccess details on the client
Door codes, alarm instructions and pet names sit as named fields, so covering a sick cleaner does not become four phone calls.
Learn moreProperties grouped by manager
Every address a letting agent looks after sits under one company record, so the relationship is with the firm rather than with a series of houses.
Learn moreCleaning services billing software questions
Moving your cleaning services billing software off another tool?
Most cleaning services businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other cleaning services tools
Smarfle ships billing software alongside the rest of your CRM.
Full cleaning services CRM
The complete platform with everything else.
Cleaning services scheduling software
Same cleaning services CRM, focused on scheduling.
Cleaning services dispatch software
Same cleaning services CRM, focused on dispatch.
Cleaning services invoicing software
Same cleaning services CRM, focused on invoicing.
Cleaning services accounting software
Same cleaning services CRM, focused on accounting.
Billing software for other industries
Same billing engine, tuned for each vertical.
Try cleaning services billing software free
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