Scheduling Software for Tutoring

Tutoring Scheduling Software

Recurring weekly + biweekly sessions + drop-in homework help — tutoring scheduling needs all three cadences. Smarfle's recurring + per-service duration + public booking fit the rhythm.

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Smarfle CRM - Tutoring Dashboard
Active Students

42

Sessions This Week

38

Collected This Month

$4,600

Progress Notes This Week

35

Recent Jobs

Ethan Miller

SAT Math Prep

Completed

Sophia Zhang

AP Chemistry Tutoring

In Progress

Aiden Brooks

Reading Comprehension (Grade 4)

Scheduled

Maya Patel

Spanish Conversation Practice

Confirmed

Where tutoring scheduling breaks down

The day-to-day friction every tutoring owner recognizes.

✕

Weekly recurring sessions slip on busy weeks

Tutor forgets to schedule next week's session = student loses momentum. Recurring auto-generation fixes it.

✕

Different subjects need different durations

30-min reading vs 60-min math vs 90-min SAT prep. Per-service duration prevents over-booking.

✕

Parent communication around scheduling adds time

Parent emails 5 times to find a slot. Public booking link + parent self-scheduling kills the back-and-forth.

How Smarfle handles tutoring scheduling

Book the right job, with the right tech, at the right time — without three apps and a phone call to confirm.

Shared team calendar

Month, week, and day views with technician color-coding. Drag jobs to reassign or reschedule. Office and field see the exact same calendar in real time.

Recurring service auto-generation

Set up a recurring schedule once (weekly, biweekly, monthly, quarterly) and Smarfle auto-creates each occurrence's work order so contracts never get missed.

Public booking link

Share a /book/your-business URL on Google, your website, or in SMS. Customers pick a slot, you approve, the job lands on the calendar — no back-and-forth.

Automatic reminders

Send appointment confirmations, day-before reminders, and on-the-way SMS automatically — cuts no-shows by 30-50% on average.

Conflict + buffer detection

Smarfle checks technician availability + travel time before letting you book. No double-bookings, no impossible-to-make slots.

Learn more: Shared team calendar · Recurring service auto-generation · Public booking link
Top feature for tutoring

Book the right job, with the right tech, at the right time — without three apps and a phone call to confirm.

Recurring weekly + biweekly sessions + drop-in homework help — tutoring scheduling needs all three cadences. Smarfle's recurring + per-service duration + public booking fit the rhythm.

Progress NotesParent CommunicationSubject TrackingSession History

Other tools tutoring owners need

Smarfle is one CRM that ships scheduling software alongside everything else you run.

Tutoring CRM

The full CRM with everything else.

See it all

Tutoring Billing Software

Built into the same tutoring CRM.

Explore

Tutoring Invoicing Software

Built into the same tutoring CRM.

Explore

Plans that grow with your tutoring business

All plans include a 7-day free trial. No credit card required.

Starter

Solo operators & small teams

$99/mo
  • Up to 3 users (1 owner + 2 techs)
  • Up to 100 clients
  • 1 GB storage
  • Unlimited work orders & invoices
  • Client portal
  • Scheduling calendar
  • Reports & analytics
  • Review requests
  • Voice AI receptionist (usage-based)
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 500 clients
  • 3 branch locations
  • 5 GB storage
  • Everything in Starter
  • AI email & SMS drafts
  • GMB rank tracking
  • Voice AI receptionist (usage-based)
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 1,000 clients
  • 10 branch locations
  • 20 GB storage
  • Everything in Professional
  • Priority support
  • Voice AI receptionist (usage-based)
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SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →

Tutoring Scheduling Software CRM questions

Smarfle is your shared team calendar. Adding a Google Calendar two-way sync is on the roadmap. For now you can subscribe to your Smarfle calendar via .ics from settings, or send calendar invites with the .ics attachment when scheduling jobs.
Yes. The technician role automatically filters the calendar to their assigned jobs. They see their day on the mobile-optimized dashboard plus the full month view scoped to themselves.
Set up a recurring template once with the cadence (weekly, biweekly, monthly, quarterly), price, default technician, and notes. Smarfle auto-generates each occurrence as a work order on the calendar so you never have to remember to schedule the next visit.
Yes. Public booking link with each subject + tutor preference. Parent picks slot, tutor approves, calendar updates.
Each student's recurring weekly session is a recurring WO. Smarfle generates next week's slot + sends reminder SMS the day before.
Yes. Per-service duration (reading 30 min, math 60 min, SAT 90 min). Public booking respects each duration when showing slots.

Ready to run your tutoring business from one place?

Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.

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