Tutoring scheduling software
Your lessons run weekly through a term and then stop dead for the holidays, and a calendar that does not know that needs maintaining every few weeks. Smarfle lays the term out with the breaks already excluded and lets parents move a lesson themselves.
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Why generic scheduling software fails tutoring owners
Generic scheduling tools weren’t built for tutoring. Smarfle was.
Generic scheduling software
What everyone else gives you
- The timetable is rebuilt every few weeks
- Holidays are removed lesson by lesson
- One moved lesson takes three messages
- Matching a new student means asking every tutor
Smarfle for tutoring
Built for your actual workflow
- A term of lessons is generated in one action
- The recurrence covers the teaching weeks only
- The parent reschedules it themselves
- One timetable answers while the parent is still on the phone
How tutoring scheduling works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
At the start of term
The weekly slot is agreed with the parent and laid out for every teaching week, so the term exists in one sitting.
- 2
Across the holidays
The breaks are excluded up front rather than cleared out lesson by lesson, so the calendar already matches the school year.
- 3
Sunday night, a parent reschedules
They move it themselves, which keeps the negotiation out of a message thread that otherwise runs all evening.
- 4
When a new student asks
Every tutor's timetable reads together, so a real slot is offered on the first conversation rather than after checking with three people.
- 5
As the term runs out
The next one is offered before the last lesson, because a student who stops for six weeks usually does not come back.
Where tutoring scheduling breaks down
The friction every tutoring owner recognizes.
The term is rebuilt every few weeks
Lessons are arranged in batches because nothing handles the school year, so the calendar needs maintaining all term.
Holidays are cleared one lesson at a time
Every break means working down the list and deleting sessions one by one, and one of them always gets missed.
Rescheduling runs all evening
A parent messages at eight, you reply at nine, they reply at ten, and a single moved lesson takes three exchanges.
Term time is the whole business
Eighty-five students across thirty-eight teaching weeks is over three thousand sessions a year, arranged around roughly fourteen weeks when nothing runs at all. Built by hand, that is a timetable somebody maintains every few weeks forever.
85
Students
38
Teaching weeks
3,230
Sessions a year
Based on typical tutoring operations. Your numbers may vary.
Features powering tutoring scheduling
Each one a deep-dive in its own right.
Term-time lessons generate as a series
A weekly lesson is created for the whole term and stops for the holidays, which is the rhythm the business runs on.
Learn moreParents book and move lessons
A parent reschedules from their own login instead of a message thread that runs all evening.
Learn moreTutors share one timetable
Every tutor's availability is in one place, so a new student is matched to a real slot.
Learn moreReminders reach the parent
A confirmation the day before is what keeps a Tuesday lesson from being forgotten.
Learn moreTutoring scheduling software questions
Moving your tutoring scheduling software off another tool?
Most tutoring businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other tutoring tools
Smarfle ships scheduling software alongside the rest of your CRM.
Scheduling software for other industries
Same scheduling engine, tuned for each vertical.
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