Sessions billed to parents

Tutoring invoicing software

Tutoring invoicing software for independent tutors and learning centers. Sessions are billed to the parent one at a time or as one monthly invoice, the other parent can get a copy, and an SAT prep course is reserved with a deposit when the family signs up.

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Tutoring invoice example

A month of algebra sessions for one student, billed to the parent.

Smarfle · Tutoring invoice

Invoice

TU-0631

Due in 7 days

Sent · awaiting payment

Bill to

Angela Whitaker

Parent of Jordan, grade 9

Algebra I session, 60 min

4

$300.00

Test review session, 90 min

1

$110.00
Total due$410.00
Emailed on the 1stPay now

Example with sample data

One monthly bill for parents

Gather a student's sessions from the month onto one invoice to the parent, or bill each session as it ends, whichever the family prefers.

Invoicing

Both parents in the loop

Add the second parent as a billing contact, and every invoice email is copied to them, which helps when the cost is shared between two households.

Client records

Test prep courses with deposits

An eight-week SAT course is sent as an estimate the parent signs, with a deposit that saves the seat before the first class.

Estimates and e-signatures

Weekly students on autopay

A student who comes every Tuesday can be on a monthly plan the family enrolls in online, so the tutor never has to bring up money.

Recurring plans

Tutoring invoicing features

What it does

  • Per-session or monthly invoicesFamily's choice
  • Second parent copiesAs a billing contact
  • Course depositsPaid at sign-up
  • Monthly autopay plansJoined in your portal

What it doesn't do

  • Prepaid hour packagesBill sessions as they happen
  • Split invoices between parentsSend each parent their share
  • Progress reportsShare notes as documents
  • Online classroomUse your video tool

Tutoring invoicing pricing

Session invoices, deposits and autopay are on every plan; a learning center with five tutors fits on Starter.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Tutoring invoice questions

Yes. Sessions bill to the parent from your phone, per session or once a month.
Yes. The other parent can be copied on every invoice from the family's contacts.
Not on one invoice. Send each parent an invoice for their share.
Not as a prepaid balance. Bill sessions or use a monthly plan.
Yes. The parent pays it with the signed sign-up estimate, before the course begins.
Yes. After the family enrolls through the portal, their card is charged on schedule.
Yes, if your policy says so. Invoice it, or charge the saved card from that invoice.
No. Tutors see their sessions and students, while billing stays with the center.

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