Tutoring Invoicing Software
Session done = invoice generated. Per-session + monthly packages + drop-in fees all handled.
42
38
$4,600
35
Ethan Miller
SAT Math Prep
Sophia Zhang
AP Chemistry Tutoring
Aiden Brooks
Reading Comprehension (Grade 4)
Maya Patel
Spanish Conversation Practice
Where tutoring invoicing breaks down
The day-to-day friction every tutoring owner recognizes.
Per-session invoices flood parent inbox
Parent doesn't want a new invoice every session. Monthly summary option fixes it.
Package decrement not visible on invoice
Parent prepaid for 12-session pack — invoices should show 'Used 8 of 12'. Without it, surprise when pack runs out.
Drop-in vs package billing confusion
Without clear package vs drop-in line items, parents get confused on what they're paying for.
How Smarfle handles tutoring invoicing
One-click invoice from work order. Stripe payment links built in. Aging report + auto-send reminders.
One-click invoice from work order
Mark a job complete and Smarfle pre-fills the invoice with the service, billable hours, parts used, and any expenses logged. You review, hit Send, customer gets it in 30 seconds.
Email + SMS + PDF send
Invoice goes to the client via email (with PDF attached + a Pay Now link) and optionally SMS. Owner sees Sent / Viewed / Paid status updates as the client interacts.
Embedded payment link
Every invoice ships with a Stripe-hosted Pay Now button. Client clicks, enters card or bank, payment lands in your account. CRM auto-marks the invoice paid, sends a receipt.
Aging report (0-30 / 30-60 / 60+)
See exactly which clients owe what, how long it's been overdue, total outstanding. Filter by client, sort by amount or age. Bulk-send reminders from the same screen.
Per-org invoice prefix + branded PDF
Invoices read 'RATHLY-00007' instead of generic 'INV-00007'. PDFs include your logo, address, payment terms, and notes. Numbers are sequential — no duplicates.
One-click invoice from work order. Stripe payment links built in. Aging report + auto-send reminders.
Session done = invoice generated. Per-session + monthly packages + drop-in fees all handled.
Other tools tutoring owners need
Smarfle is one CRM that ships invoicing software alongside everything else you run.
Plans that grow with your tutoring business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Tutoring Invoicing Software CRM questions
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