Consultations to event day

Event planning scheduling software

Event planning scheduling software for a year of meetings that leads to one day. Couples and companies book a consultation online, site walkthroughs and vendor tastings go on the planner's calendar, and the event date locks in with the signed contract.

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14 days free · No credit card · Built in Florida

Event planner calendar in Smarfle with consultations, walkthroughs and events by planner color
Planners in color through the week, using a cleaning company's jobs as the example.

Consultations online

Consultation mode lets couples and companies book a first meeting, sharing the event type, date range and guest count before you talk.

Online booking

Walkthroughs and tastings

Venue walkthroughs, cake tastings and florist meetings go on the planner's calendar with each location, and the couple gets a reminder first.

Calendar scheduling

The event date held

A signed planning proposal with its deposit paid puts the event date on the lead planner's calendar.

Estimates and e-signatures

Monthly planning check-ins

A monthly check-in with the couple repeats until the wedding, so decisions are made on time rather than in the last two weeks.

Recurring jobs

Assistants for the day

Day-of assistants are assigned to the event with the timeline in the notes, and approved time off shows before you staff a busy weekend.

Team management

Event planning scheduling features

What it does

  • Consultation bookingEvent type and guest count
  • Walkthroughs and tastingsClient reminded
  • Event dates from signed proposalsWith deposit
  • Monthly client check-insUntil the event

What it doesn't do

  • Run-of-show timeline builderUse your planning tool
  • Vendor calendarsCoordinate directly
  • Guest RSVP managementUse an RSVP service
  • Several consultations in one online slotOne per slot

Event planning scheduling pricing

Consultations, walkthroughs and event dates are included in all plans; a planner with four assistants fits on Starter.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Event planning scheduling questions

Yes. Consultations book online, and walkthroughs, tastings and events sit on the planner's calendar.
Yes. Consultation mode collects the date range and guest count.
By the signed planning proposal and its paid deposit.
No. Keep the timeline in your planning tool and attach notes to the event.
Yes. They recur monthly until you end them.
No. Share times with vendors directly.
No. Use an RSVP service for guests.
Yes. They get reminders by text or email before each appointment.

Try event planning scheduling free

14 days with every feature on your real event planning work. No credit card.

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