Standing sessions and assessments
Personal training scheduling software
Personal training scheduling software for trainers whose clients come back at the same time each week. New clients book a fitness assessment online, regulars keep their Monday and Thursday 6 a.m. sessions as weekly series, and a late cancel is billed under your policy.
A short tour of the screens this page describes. It is filmed with our demo pest control company, and every trade runs on the same screens.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
Assessments booked online
New clients book a 60-minute assessment and answer questions about goals, injuries and training history before they walk in.
Online bookingStanding weekly sessions
Twice a week becomes two weekly series on the client's days with their trainer, generated two weeks ahead so the early slots stay theirs.
Recurring jobsTrainer calendars
Each trainer sees only their sessions on the phone, and a studio owner sees the whole floor's week in one view.
Calendar schedulingLate cancels
A cancel inside your 12-hour window can be invoiced and charged to the card the client saved, under the policy they agreed to.
PaymentsSession reminders
Clients are texted the evening before and nudged that morning, which is usually enough to get them out of bed for 6 a.m.
Automatic textsPersonal trainer scheduling software features
What it does
- Assessment booking with intakeGoals and injuries
- Weekly session seriesSame trainer
- Trainer day view on the phoneOwn sessions only
- Late cancel billingSaved card
What it doesn't do
- Group class capacityOne client per booking
- Client picks the trainerAssigned by the studio
- Session package countdownTrack sessions on the calendar
- Gym check-inUse your access system
Personal training scheduling pricing
Assessment booking, session series and reminders are included in every plan; an independent trainer fits on Solo.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
Questions trainers ask about standing sessions
Is there scheduling software for personal trainers?
Can a client train twice a week at fixed times?
Can I run small group classes?
Can clients pick their trainer?
Can I charge late cancels?
Does it count down session packages?
Can trainers see their own day?
Do clients get reminders?
More personal training software
Scheduling for related businesses
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